2019
SELECTBOARD MEETING MINUTES

Meeting Minutes for Prior Years

SELECTBOARD MEETING MINUTES
Monday March 18, 2019
4:00 P.M.
Budget Workshop
4:30PM
Executive Session 1 MRSA § 405(6)(A) Personnel Matter
6:00 P.M.
Regular Selectboard Meeting
At Woolwich Town Hall



ATTENDANCE: David King, Jason Shaw, Allen Greene, Allison Hepler and Dale Chadbourne

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular meeting Town Administrator, Kim Dalton led the audience in the Pledge of Allegiance to the flag of our country.


APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the March 4, 2019 minutes as written.


SELECTBOARD COMMENTS:
Allison Hepler: Allison once again reminded the Board that there will be testimony on Municipal Revenue Sharing on Wednesday March 20th in Augusta.


Jason Shaw: Jason stated he had received the information for the submerged land grant for Nequasset Park.

Allen Greene: Allen stated he had concerns in regards to the Special Events Committee about Woolwich Days. Allen said it has been a standing tradition and turn out has been low the last few years. Jason Shaw informed the Board that the committee has some new ideas for this coming year. The Board proposed that a workshop be held on Thursday March 21st at 4:30PM.
Dale Chadbourne: None

David King: David wanted to mention to Debbie Locke that the Fish Commissioners are giving $10,000 dollars back to the Town which will be used for repairs to the Nequasset Church.

PUBLIC COMMENTS: Eric Noftall addressed the Board in regards to the fire on Hall Road. He stated the Board assured him that the property would be cleaned up by January. To date, there is still an outstanding amount of cleanup that needs to be addressed. The neighbors are concerned about water run off that is carrying debris into the wetlands. David King assured Mr. Noftall that Mr. Walker would continue to get the work done as soon as the frost is out of the ground.


ROAD COMMISSIONER’S REPORT: Jack said this is a very bad mud season but that they are slowly gaining progress. Every road is drivable and passable. The worst seems to be Chopps Point Road but that since has been graded.


CODE ENFORCEMENT OFFICER’S REPORT: None

EMS CHIEF’S REPORT: Brian was not present but reported that there were 10 calls in which Woolwich responded to nine (9) and transported two (2) Northeast responded to seven (7). Since January 1, 2019 there have been 51 calls.
Woolwich no response- 5 (91% response rate)
Woolwich transports- 16 (30% of the time)
Northeast not available- 25 (51% response rate)
Bath transports- 1


FIRE CHIEF’S REPORT: Mike Demers was not present for the meeting but reported that they had six (6) calls since the last meeting. One (1) residential fire alarm, one (1) mutual aid Wiscasset chimney fire, one (1) motor vehicle crash, a CO alarm, and a smoke investigation. There are upcoming training sessions. March 18th, the State Fire Marshalls office, Fire Scene preservation. Saturday, March 23rd there will be a controlled burn on Meadow Road from the fire site. Sunday March 24th Maine Forest Service, basic forestry in preparation for spring.

OLD BUSINESS:

NEW BUSINESS:
a. Liquor License Renewal for Montsweag Farm Restaurant. Jason Shaw asked the Board to wave a public hearing for the Liquor License Renewal. Dale Chadbourne seconded and the Board agreed all in favor.
b. Appointment to Communications Committee for Alternate Member. Jason Shaw motioned with Allison Hepler seconding. All in favor.
c. Appointment of Code Enforcement. Allison Hepler motioned with Jason Shaw seconding. All in favor
d. Comcast, The Board agreed to table Comcast due to information that is still required for a resolution.

David King wanted to remind everyone that the Town Meeting on May 4th will be a very important one and hopes to get the word out for attendance.
There will be another EMS information meeting on Wednesday March 27th at the school beginning at 6:00PM


There was a motion to adjourn the meeting by Dale Chadbourne and seconded by Allison Helper.

Meeting adjourned at 6:30 PM.



Respectfully Submitted,

Kim Dalton
Town Administrator


Approved: ___________________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday February 4
4:00 P.M.
Budget Workshop
5:30PM
Meeting with Public Communications
6:00 P.M.
Regular Selectboard Meeting
At Woolwich Town Hall



ATTENDANCE: David King, Jason Shaw, Allen Greene, Allison Hepler and Dale Chadbourne

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular meeting Town Administrator, Kim Dalton led the audience in the Pledge of Allegiance to the flag of our country.


APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the January 22, 2019 minutes as written.

SELECTMEN’S COMMENTS:
Allison Hepler: None

Jason Shaw: Jason stated that he and Allison went to Augusta to discuss plowing costs for the Town and its relationship to Municipal Revenue Sharing. Allison pointed out that regardless of how many miles of state roads the Town plows, it is the same amount of municipal revenue sharing. Absent a change in legislation, that amount should be going up in July. Jason also discussed that he and Allen will be going to the County Commissioners on February 5th to nominate a candidate from Phippsburg to the Budget Committee.

Allen Greene: None
Dale Chadbourne: None

David King: None

PUBLIC COMMENTS: Sue Whittaker asked the board about applying for other grant projects for the boat launch.


ROAD COMMISSIONER’S REPORT: Jack Shaw said there have been no complaints in regards to snow plowing, that one day it’s spring the next day it’s snowing. We are keeping up the best we can.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce stated that one new building permit application was submitted for Brushwood Road, he went out last Thursday with the contractor and the appraiser to tour the house. Bruce also commented that the complaint on the Sam Moore Road has been taken care of, and the resident is no longer residing in the camper. Bruce also said that the plumbing permit applications that were sent back from the State for missing signatures have been resolved. Dale Chadbourne asked Bruce about water and sewer coming into Woolwich from Wiscasset.

EMS CHIEF’S REPORT: Brian said they received eight calls and they responded to seven with two transports. Five of the eight calls North East responded. Brian wanted to remind everyone about the informational meeting in regards to EMS service on February 5th at 6:30PM at the school.
.

FIRE CHIEF’S REPORT: Mike said they received four calls, one was a Carbon Monoxide alarm, one for a tree down and 2 with flooded basements. Mike also stated they will be doing SCBA training and they will also have a guest speaker on Wednesday evening February 6th.


OLD BUSINESS:
a. Other: None

NEW BUSINESS:
a. Other: None

Motion to adjourn by Jason Shaw and Dale Chadbourne seconded the motion.



Respectfully Submitted,

Kim Dalton
Town Administrator


Approved: ___________________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Tuesday January 22, 2019
5:00 P.M.
Meeting with Planning Board to discuss Ordinances
6:00 P.M.
Regular Selectboard Meeting
At Woolwich Town Hall



ATTENDANCE: David King, Jason Shaw, Allen Greene, Allison Hepler and Dale Chadbourne

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular meeting newly appointed Town Administrator, Kim Dalton led the audience in the Pledge of Allegiance to the flag of our country.


APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the January 7, 2019 minutes as written.

SELECTMEN’S COMMENTS:
Allison Hepler: Update on LD-1, Allison confirmed this does need to be done by written ballot. Allison reached out to Nick Sampson at Revision for CMP. There are going to be two sets of credits coming back to the town from over a year ago that the town has not received. Perhaps we will be receiving a check but will contact the lawyers from CMP to confirm. Allison also stated that there is a bill at the legislature in regards to extended power outages and hiring professionals for assistance in turning the power back on.
Jason Shaw: Jason stated that he and Allison will be heading to the State House on Monday January 28th in regards to local road subsidy. Jason also mentioned it was Debbie Locke’s Birthday. Happy Birthday to Debbie.
Allen Greene: Allen was concerned about the proposed FCC rules that would allow Comcast to "pay" part of the franchise fee to the Town through services and infrastructure.

Dale Chadbourne: None
David King: David was contacted by Aaron Gerow in regards to cutting trees at the landfill. He will be doing this over February vacation. He will remove ten trees for no cost since he will be retaining the wood.

PUBLIC COMMENTS: None


ROAD COMMISSIONER’S REPORT: Jack Shaw stated they had not received any complaints in regards to snowplowing during the last few storms.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce Engert stated that there is a pending building permit by Brushwood on file at the town office.
He has 2-3 issues on record. Pauline Parker on Meadow Road has requested an extension on cleaning up after the fire. There is pending litigation by CMP. The board granted a 90 day extension. Katie Duncan stated there were issues in regards to Reed & Reed on River Road and also a complaint from an abutter on the Sam Moore Road. Someone is living in a camper trailer and running the generator 18-20 hours out of the day. Bruce has been unable to contact anybody at the trailer.

EMS CHIEF’S REPORT: Brian said they received eight calls in the last two weeks and responded to all of them. They had one transport and Northeast responded to five of the eight calls. Brian also stated that they were grateful for Georgetown loaning them a truck since theirs is down for repairs. There will be a meeting with Red Cross on April 9th at 6:00 with the shelter volunteers and what it can provide for residents. Brian asked the Board for approval on funding training for a current firefighter who is now going for EMT training. The board approved payment with a motion from Jason and seconded by Dale with all in favor.
Brian also said that there will be an EMS Informational Meeting on February 5th at 6:30 at the Central School for all residents interested in attending.

FIRE CHIEF’S REPORT: Mike stated they responded to 6 calls over the last two weeks. One for a chimney fire and 2 motor vehicle crashes. Mike wanted to thank Jason Shaw for going out and sanding a resident’s driveway for the fire department to get back out. Mike also stated that they will be doing S.C.B.A training on Sunday. They will also be doing some training with CMP. Mike said they had two new members join the department.


OLD BUSINESS:
a. Other: None

NEW BUSINESS:
a. Consent Agreement: The Mesrobians attended the meeting in regards to the update on the consent agreement. At this time the Selectboard has tabled the meeting until February 19th to see if the Mesrobians will comply.

b. Other: Motion to adjourn to Executive Session for Personnel Matter: Motioned at 7:30 by Jason Shaw and seconded by Allison Hepler.



Respectfully Submitted,

Kim Dalton
Town Administrator


Approved: ___________________________
cc: Selectboard/Staff
SELECTBOARD MEETING MINUTES
Monday January 7, 2019
4:0030 P.M.
Executive Session 1 MRSA § 405(6)(A) Personnel matter
5:00 P.M.
Meeting with EMS to discuss FY20 EMS services
The Board met with Brian Carlton and Mike Demers to further discuss their proposal regarding next fiscal year’s budget and their recommendations for service.
6:00 P.M.
Regular Selectboard Meeting
At Woolwich Town Hall


ATTENDANCE: David King, Jason Shaw, Allen Greene, Allison Hepler and Dale Chadbourne

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular meeting Town Clerk Chelsea Lane led the audience in the Pledge of Allegiance to the flag of our country.

SELECTBOARD ORGANIZATIONAL MEETING: Dale Chadbourne nominated David King as Chair and Allison Hepler seconded. The Board voted unanimously to have David King chairman of the Board. David King nominated Dale Chadbourne for second chair of the Board and Allison Hepler seconded. The Board voted unanimously to have Dale Chadbourne as vice chair.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the December 17, 2018 minutes as written. Allison Hepler and Jason Shaw excused themselves from the vote as they were not present for the meeting.

SELECTMEN’S COMMENTS:
Allen Greene: Asked for clarification on the status of CMP credits for the town from the solar panels on the town landfill. Chelsea Lane confirmed that the town is currently receiving credits on CMP bills and will provide the board with figures.
Jason Shaw: None
Allison Hepler: Has spoken with Maine Municipal Association regarding LD1. They recommend the town continue with a public vote at town meeting, but confirmed that there is no requirement to report the results other than in the meeting minutes. Allison will follow up to determine if a voice vote can be used instead of a written vote.
Dale Chadbourne: None
David King: None

PUBLIC COMMENTS: Jim Quinnam of Old Stage Road provided an update to the Board about debris removal from his property after a fire last year. He indicated he is planning to sell the property instead of rebuilding, and plans to leave the remaining structure on the property as it is structurally sound. He stated debris removal was not complete but that he had been making progress. Bruce Engert indicated he believes the property will be “grandfathered” until May 2019.

Eric Noftall of Hall Road requested an update regarding the property that burned on Hall Road last year. Both Dale Chadbourne and Bruce Engert had visited the property since the last Board meeting and had noted that progress had been made on debris removal since the fire, and the property owner had provided documentation showing debris had been disposed of elsewhere. The Board requested that Bruce visit the property the next day, weather permitting, and that he contact the owner. David assured Eric that the Board would make every effort to ensure the property is cleaned up.

ROAD COMMISSIONER’S REPORT: Jack Shaw presented the Board with his budget request for next year. He asked that the current Sign Account and Road and Bridge Account be combined as costs frequently overlap. Chelsea Lane reported that the Town Office had not received any calls regarding the roads.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce Engert stated that in 2018 the Town had issued 62 building permits, including 20 for new stick-built homes, and 68 plumbing permits. He estimated a 37% increase over 2017 numbers.

EMS CHIEF’S REPORT: Brian Carlton reported that there had been 14 calls since the last meeting. He also stated that he has found an online continuing education course that will cost $1,800.00 for two years.

FIRE CHIEF’S REPORT: Mike Demers reported that there had been 11 fire calls since the last meeting. He stated that there were a total of 160 calls in 2018, and increase of 15 from 2017. His budget currently stands at 60.7% remaining of operations and 50% remaining of payroll. He has submitted a budget request for the upcoming year, with increases to the fuel, hose, and payroll lines. He is currently working with the Bath Water District to get a second meter installed in the Fire Department so that the truck can be filled inside the building in the winter without being charged the metered rate.
The
OLD BUSINESS:
a. Landfill Tree Removal Update: Jason Shaw asked for clarification on tree removal around the solar panels. He and David King will visit the site to determine what trees need to be removed.

b. Other: None

NEW BUSINESS:
a. Landfill Bid Review: The Board reviewed the proposed Landfill Bid for water testing. David King asked the office staff to ensure it is posted to the Maine Municipal Association website.
b. Other: Dale Chadbourne asked about the process of having the town’s website updated in a timely manner. Allison Hepler stated she will be scheduling a workshop with the Public Communications Committee. Allen Greene shared that he had spoken with someone who creates municipal websites at the MMA Convention, and will request a quote.



Respectfully Submitted,

Chelsea Lane
Town Clerk


Approved: ___________________________
cc: Selectboard/Staff

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