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SELECTBOARD MEETING MINUTES
Monday December 16, 2013


ATTENDANCE: David King, Dale Chadbourne, Lloyd Coombs, Allison Hepler & Jason Shaw

6:00 PM Regular Meeting


PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Town Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

PREVIOUS MEETING’S MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the December 2, 2013 Selectboard meeting as written.

SELECTMEN’S COMMENTS: Lloyd announced that on Friday December 20th, at 10:00 AM, the Woolwich Central School 7th and 8th graders will be doing their annual stroll from the school to the town office. They will be bringing canned goods for the Bath Area Food Bank. The Recreation Committee will be on hand to serve them hot chocolate and cookies. Allison said that there are a couple of people in town that are starting up a petition to have the Pay As You Throw topic on the 2014 Town Meeting warrant.

PUBLIC COMMENTS: None

ROAD COMMISSIONER’S REPORT: David commented to Jack that all the plow contractors had done a great job taking care of the roads during this last storm. Jack agreed that everyone had done a great job and thanked David for the positive comment.

EMS CHIEF’S REPORT: Not present at the time but came in later in the meeting.

FIRE CHIEF’S REPORT: Geoff commented that the annual craft fair had been held on Saturday and it went very well. Allison let him know that she had changed the sign so that it no longer said there was going to be a craft fair.
Stuat
CODE ENFORCEMENT OFFICER’S REPORT: Bruce said that he didn’t have anything new to report. He had issued a permit for a replacement septic system and had done one inspection. Jason asked him about the ongoing issue of the septic system at the Montsweag Roadhouse. As far as Bruce knows they are at a stop as they should be. Bruce is not happy with the system at all and has made his thoughts known to the state and the engineer and everyone involved. It was wrong right from the start, they are continuing on improperly and it’s unacceptable. Jason asked if they were connected into it yet and Lloyd asked if the restaurant was in operation. Bruce isn’t aware that they are hooked into it yet and yes they are in operation. He believes that they are still using the old system. Bruce will be surprised if the new system works for more than thirty days. He will not be approving or signing off on any part of it. He will be writing a letter to all involved regarding this. He has thirty pictures documenting the installation. Jason reminded Bruce that his role in this instance is to protect the owner. Bruce has had personal conversations with both owners. They are aware of how he feels.

OLD BUSINESS:
a. New Committee Creation: There hasn’t been a joint meeting of the two committees involved and there is nothing to report at this time. This will happen after the first of the year. She did comment on the survey that is available on the town’s website. So far there are 55 responses regarding what people want to see on the town’s website and how they use it. Allison will not be able to attend the first Selectboard meeting in January so she will have more information about the formation of the new committee at the second meeting in January 2014.
b.
Town Clock Update: None

NEW BUSINESS:
a. Appoint School Committee Member: David took the liberty of having a bit of fun with this topic. He briefly explained that Woolwich’s “in house legal department” took issue with how the RSU wanted to proceed with the result of the election. It was never a personnel issue, it was a procedural issue. There was a tie. It turned out that one of the people didn’t live in district one and was ineligible for the seat. Then when the eligible person declined the seat, the RSU went to their lawyer who told them to appoint the person who received the next most votes for whatever time you want. David went on to say that just in case people didn’t know it, both he and Lynette had graduated from the same law school called “Whatsamatter U.”, and that Lynette graduated with a doctorate in common sense. Lynette looked at the laws and said they can’t do that. The position needed to be filled by appointment of the municipal officers and then only until the next regular election. David called Superintendent Patrick Manuel who was very good about it, and asked him to double check the law. To his credit he did and they decided that Lynette was right. Even though Woolwich is part of a district that also includes a small portion of Bath, Woolwich gets to appoint the person who will fill the seat because Robin Buczcowski lives in Woolwich and she is the one who declined the seat. Had she lived in Bath then Bath would have done the appointment. In thinking about it, if there were five towns and each one got to pick their favorite person, nobody would end up with a majority vote. That’s why the appointing town is Woolwich. Jennifer Ritch-Smith, being the person receiving the next most votes, would like to be appointed to the RSU#1 Board of Directors. David called for a motion. It was moved, seconded and voted unanimously to appoint Jennifer Ritch-Smith until the next regular election in November. David gave Jennifer a moment to speak. She said that she is very happy to be living in Woolwich and for the opportunity to serve on the School Board. This is our school, these are our kids. She will champion Woolwich. David asked for more communication and asked if she could come to the Selectboard quarterly and fill them in on what’s going on. She will keep an eye on the budget issues.
b.
Early Closure Christmas Eve: The town office staff requested to close the office at noon on Christmas Eve. Lloyd asked if the office would be open on Thursday after the holiday much like the office is open on the Tuesday after a Monday holiday. Lynette said that they would wait on people who came in on Thursday. The town office will close at noon on Tuesday December 24th. This will not be the case for New Year’s Eve.
c.
Official Vote on A/C Proposal: Two weeks ago the Selectpeople had a workshop with Brookside Plumbing which is the company doing the plumbing and heating in the addition. They were asked to give us a proposal for air condition installation in the new addition as well as the old building. Mike Eaton called the next day with a proposal of $15,500 to install everything. This proposal was about $2,000.00 less than a previous proposal received. Because time was of the essence and roughing in needed to be done in the addition, Lynette called each of the Selectpeople to get their opinion on moving ahead with the project. The majority voted in favor of the new proposal. However, in the interest of government transparency the Selectpeople wanted to vote on this publicly at their meeting. It was moved and seconded to award the contract to Brookside Plumbing in the amount of $15,500.00. Lloyd commented that he would be voting against it as he did on the phone earlier. He doesn’t think that the upstairs meeting room is used enough to warrant having air conditioning installed at this time. David and Jason both said that at first they were of the same mind until they were reminded that the Fire Department lost all three windows to the addition. Now David feels that we will only get “one bite at this apple” so we should do it now. This system will be more efficient than what was there before along with the fact that the unit is also a heat pump. The motion carried with a vote of 4-1.
d.
Area to Store Elevator: The elevator will be delivered to the town office soon and they are in need of a place to store it until it can be installed. The contractor asked if there was room in a fire truck bay. After looking at the bays, it was determined there would be room if the white pickup truck could be parked outside temporarily. The elevator cannot be stored outside. Chief McCarren asked if there was any reason why it couldn’t go downstairs in the addition. It is too heavy to get down there. Domenic asked about the double doors down below. There is no way to get down over the hill at this time. David asked that if they didn’t want to move the truck out, could they move the Kubota up to the North Station. There is a tanker and Rescue 6 at the North Station so there is no room. David reminded Geoff, et al, that back when the Selectpeople agreed to the white truck it was going to set outside anyway. David hates to be pushy about this but we really need to have the space to store the elevator. Geoff doesn’t feel that it’s our responsibility. He feels that it is the contractor’s responsibility. It’s bad planning on somebody’s part. David said that it can’t be outdoors and that we are talking about a $70,000.00 piece of equipment compared to a truck that we got for nothing. If one of them has to sit outdoors than he would rather have the pickup out there. David said that it didn’t make sense to deliver the elevator anywhere else as it would soon be installed in this building. Domenic expressed concern for how long it would have to be stored in the fire barn. David said that we would find out how long it would have to be stored and get back to them.
e. Other: Lynette requested vacation time in February, May and July of 2014. It was granted.

EMS Chief’s Report: Bill reported that Rescue 2 is out of service. It has a fuel leak and waiting on a volunteer mechanic to work on it. Hopefully it will be ready in time to move it out of the way for the elevator to be put behind it. Since the last meeting there were nine calls, one of which WEMS was not able to respond. It would appear that all nine were transported by Northeast. He was in receipt of a letter of resignation from Dana Lindsey (copy in each Selectperson’s box) and he has an EMT who is taking a six month leave of absence. He has one person in training for EMT status and expects that person will be on board in the spring. Last month Bill had reported that there were some communication issues. Bill, Keith and Julia attended a meeting at the Sagadahoc County Court House with Northeast. Steve Bennett was in attendance. He was the original Northeast manager locally. Bill’s opinion of the meeting was that it had a very successful outcome. Steve said that they had some communications issues on their end that they are working on. Steve said that their issues will be resolved. Bill was very enthused by this meeting. Bill brought two things to Steve’s attention. The first is the extension on the weekend coverage contract. Steve will take that up with his manager in Scarborough. Secondly, they are working on the possibility of rearranging their mutual aid. There was confusion on their (Northeast) part about who was responding for Woolwich’s mutual aid. The number one mutual aid to Northeast for Woolwich is Woolwich EMS. They understand that now before they call anyone else, they will be calling Woolwich to see if we have a crew and a vehicle to transport. Northeast would like to see if Bath would participate in their mutual aid agreement. They are scheduling a meeting with Bath which Bill will attend. If they participate then the order of mutual aid would be Woolwich, Wiscasset then Bath. Right now it’s Woolwich, Wiscasset, Georgetown and then Phippsburg. Northeast didn’t call Georgetown, Phippsburg or Woolwich. They called Wiscasset and Brunswick for what they thought was a major incident. So that’s in the works and changes may be made if Bath is willing to participate. With the coverage that Northeast and Woolwich are providing and with Wiscasset at a backup, Bill doesn’t see Bath being called all that often. We know that there has been an issue with Bath charging $250.00. He will work to resolve that to the satisfaction of everyone. Bill apologized for not having his bills with him for the Selectpeople to look at and sign. He will have them at the office tomorrow. Allison thanked Bill for updating all the coverage and backup information. Dale asked if we do mutual aid with those towns, are we going to be back up for Bath or anybody. Bill’s understanding is that they didn’t realize that we had ambulances and EMT’s and they are not interested in us backing them up. Bill doesn’t think that Bath would ever be called. He feels that it would be a very rare instance where Northeast would be committed elsewhere, Woolwich wouldn’t have anyone to respond and Wiscasset wouldn’t’ have any ambulances to respond. You would have to go down through quite a few people before you get to Bath. Bill understands from previous conversations with the Selectpeople that if we had an incident at the end of the bridge and we needed Bath to come over a quickly as possible, then get them over here. We will deal with the $250.00 charge later. The Selectpeople still agree with that philosophy. Overall Bill feels that Northeast is responding better as is Woolwich EMS.

Adjourned 6:41 PM
Respectfully Submitted
Lynette R. Eastman
Town Administrator

Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday December 2, 2013


ATTENDANCE: David King, Dale Chadbourne, Lloyd Coombs, Allison Hepler & Jason Shaw

5:00 PM Workshop

The Selectpeople discussed having air conditioning installed in the new addition as well as in the current building. Mike Eaton and partner made their recommendations to the Selectpeople regarding where air conditioning should be installed and what equipment was needed for the project. Everyone agreed on what we needed and where it needed to be. Mr. Eaton will call Lynette tomorrow (12/3/13) with a cost for said project.

6:00 PM Regular Meeting


PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Town Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

PREVIOUS MEETING’S MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the November 18, 2013 Selectboard meeting as written.

SELECTMEN’S COMMENTS: Lloyd reported that he and Allison had been co-MC’s for the 21st Annual Tree Lighting and Yule Sing sponsored by the Woolwich Recreation Committee and held on Sunday afternoon the first of December. Although he would like to see more people attend he feels those who were there had a very nice evening. Allison commented that she thinks Lloyd sells Collette and himself short. They put together a really fine program. She had a number of people say to her that there was clearly a lot of work put into the program. She also noted that the Boston Post Cane was presented to Loring “Larry” Edgerly as he is Woolwich’s oldest resident at the age of 97. Larry Edgerly’s older sister, Mary holds the Boston Post Cane in Whitefield, Maine. She will be 100 in the spring. David wanted to echo what the others said about the Tree Lighting and Yule Sing event. Lloyd, Collette and the Recreation Committee did a wonderful job. The program is getting bigger and bigger each year. For those who weren’t able to be there we had two musical groups this year. It was a wonderful time. He noted that the church was warm thanks to money well spent on insulating the attic. Congratulations to the Recreation Committee and all involved.

PUBLIC COMMENTS: Debbie Locke and Jack Shaw both echoed the previous comments on the yule sing.

ROAD COMMISSIONER’S REPORT: Everything is about the same. The roads are decent and Jack doesn’t know of any problems. We are in pretty good shape.

EMS CHIEF’S REPORT: Bill Longley reported that there had been eight calls in the last two weeks. Five were transported by Northeast and none by WEMS. There was just one call to which WEMS did not respond. Bill submitted the payroll for the last six months. The payroll included 115 calls of which Bill responded to around 50%. He briefly explained the payroll to the Selectpeople. The payroll is on task with the budget. WEMS covered the last weekend but there were no calls. Regarding weekend coverage, the agreement with Northeast runs out in a few weeks. Bill would like to continue with this trial period for up to 6 more months. It is the consensus of the Selectboard to continue this service. Bill will have a meeting with Northeast and get back to the Selectpeople. Recently there was a multiple vehicle accident in Woolwich which required more than one ambulance. Ambulances were called out from towns that are not part of our mutual aid agreement. Bill has asked Laurie (at Northeast) to check out why this happened. Bill listened to a recording of the call. The call went from Sagadahoc to Northeast dispatch; it was very clear what type of call it was. There were multiple vehicles with unknown PI (Personal Injury. Based on that call, dispatch determined it to be a mass casualty and needed to get everybody rolling. They rolled ambulances from Wiscasset and Brunswick and possibly started one from Waldoboro. Our mutual aid agreement calls for WEMS to be called first. Nobody asked how many ambulances Woolwich had to send. Nobody asked how many Phippsburg, who is on our mutual aid agreement, had to send and nobody asked if Bath was available. In Bill’s opinion, if you have an accident by the end of the bridge where this one occurred, he would think that you would want the closest ambulances that could respond the quickest rather than ambulances 15 or 30 miles away. He will discuss this with Northeast so that it doesn’t happen again.

FIRE CHIEF’S REPORT: Since the last meeting that Geoff attended there has been a mutual aid to Phippsburg, a vehicle fire, a person pinned under a car, the four vehicle accident that Bill was discussing, traffic assistance for PD, three trees on wires during the wind storm, an unfound motor vehicle accident, two CO detector alarms and another motor vehicle accident. David asked what the status is of the new truck. Geoff said that the truck will be going up to Palmer Springs who will be adding a leaf and timbering to help beef up the rear suspension. He is trying to be proactive before putting it into service. The truck should be online by the end of the year after everyone is trained. The Town of Gray has offered to send people to us to help train our personnel. Overall, there have been 134 calls for the year which is on track with where we normally are. The Holiday Craft Fair is on the 14th from 9:00 – 3:00.
Stuat
CODE ENFORCEMENT OFFICER’S REPORT: Bruce commented that with the exception of the Montsweag Roadhouse replacement septic system and the Veterinary Clinic we are pretty well all set for the winter as far as plumbing permits are concerned. He doesn’t have any building permits to report. He has been and will continue to monitor the new septic system being installed at the Montsweag Roadhouse. He has some concerns about the system. The Vet clinic is coming along well and is looking good.

OLD BUSINESS:
a. Dangerous Buildings Information: Domenic reported that he talked with the Fire Marshall’s office, looked at the statutes and checked to see what other states are doing with regards to dangerous buildings. There is nothing State-wise that backs up the marking dangerous building. The laws that are in place are rather archaic. He has come to the end of the idea of marking buildings. However, he does have some other suggestions after speaking with some other towns and how they handle this situation. A lot of the towns work with dispatch to build a list of these buildings. That way when the department is dispatched to a building in question, dispatch will know the particulars on that building. He next would like to sit down with dispatch to see if they have a system that could handle that sort of information. It will have to be a collaborative effort amongst departments. David expressed concerns about the list being maintained, especially with regards to when a building is or is not occupied. That will be done by interdepartmental coordination. Domenic just got done speaking with Freeport. They list their buildings as either red or green which in turn lets the departments know how to approach the building. Bill reminded the Selectpeople that we already have a list of people with medical needs. That gets updated collaboratively amongst, Fire, EMS and Town Office knowledge. Maybe the building issue could be an addendum to this list. Bill thinks that it will probably be a fairly short list for the most part. If we all keep watch for either activity to cease or to increase then we should be able to maintain a list of the buildings. With this in mind, Bruce commented that this might be the appropriate time for the town to pass an ordinance with regards to requiring an occupancy notice to the town before people can legally occupy a home. David asked Domenic to meet with the two chiefs and come up with something they think will work and bring it back to the Selectpeople. Allison expressed concerns that the list might be made public. It will not be public. It will be a dispatch list only.
b.
Town Clock Update: Tyler Warnke said that he and Gaius would be meeting with the Balzer Family at noon on Thursday the 5th of December to look at the clock. The idea is to develop a maintenance plan for the clock. David said that he noticed that the clock has been working lately. Lloyd had talked with Todd who said he had met with Gaius Hennin. Gaius said that two weeks ago, he and Todd went up into the clock tower, Todd showed him what needed to be done and they got the clock working. Gaius went up into the clock last Wednesday because the clock was running a little slow, and still is a bit. Allison said thanks for getting it working.

NEW BUSINESS:
a. New Committee Creation: An informal group of folks have been meeting and discussing how to improve the website and other forms of communication between the town and the people. There has been talk of forming a Public Communications Committee that would encompass the website, cable TV channel and perhaps creating a newsletter. David recommended have a joint meeting of the “Web Site” committee and the Cable TV committee and decide what they would like to do. There was a question as to whether the Selectpeople needed to dissolve the existing committees and create the new committee. Lloyd said he knew of no reason why the Selectboard couldn’t increase, decrease or create committees. Allison invited Roger Baffer, who attended a meeting of the Web Site committee. He thought it was a good idea and in fact was the person who came up with the name for the new committee. She has not talked with other members of the Cable TV Committee and doesn’t know how active they may or may not be. Roger talked to J. about doing some things with Youtube and incorporating it into the website. David asked Allison to have a joint meeting of the two committees to decide how many regular members and alternate members they want on the new committee. Then the Selectboard can dissolve the two former committees and create the new committee. The members of the current committees can decide if they are interested in serving on the new committee.
b.
Other: 1) Water by Cellar Door – During the heavy rain storm water collected by the cellar door and might come up over the bottom of the door if it rains that hard again. David asked Jack if he could look into it and see what we can do about it to get the water to run down over the hill. That brought up the question about whether or how Geoff should be plowing out back this winter. It was decided that he shouldn’t be plowing there this year. 2) What type of lights – The contractors need to know what type of lights we would like to have outside on the addition. The Selectpeople would like to have something similar to what is on the Nequasset Meetinghouse. Lynette also asked the contractor to check into a light for the peak of the building to light the far end of the parking lot. 3) Winter moth trap installed – The Dept. of Agriculture, Conservation & Forestry have installed a winter moth trap in the swim park area. The winter moth is an emerging invasive forest insect and this survey will provide more definitive information on where the moths are found. Traps have been placed in 52 towns along the coast and another 10 towns from Lebanon to Gray. They will be set out during the first week in December and retrieved the first week of January.
4) School Board Election – David asked Lynette to explain briefly what had occurred. There were no official candidates on the November 4
th ballot as nobody had taken out papers to run. Robin Buczcowski was running a write in campaign and apparently so was Jennifer Ritch-Smith although not many people knew. Fred Kahrl and Robin both received 13 votes and Jennifer received 12 votes here in Woolwich. There were also votes cast in a small portion of Bath. They had many write-ins but none for as many votes as were cast in Woolwich. A call from the Town’s webmaster regarding who won the election prompted Lynette to call the RSU#1 office to find out who officially won. Lynette was told that Fred was disqualified as he didn’t live in District one. Robin was declared the winner but when she was informed that she won, she declined the seat. So the RSU declared Jennifer the winner and were going to appoint her to the three year term. Lynette informed the person she was speaking with that she didn’t think they could do that according to the prevailing laws, that there was a “failure to elect,” effectively creating a vacancy in the position. After a little research, Lynette found information to support that. The RSU#1 attorney says they can and the Town’s lawyer says they can’t. Does the Selectboard want to pursue this with our lawyer? They decided to have Lynette check with MMA Legal and also call the City of Bath to see what they want to do about it. The Selectpeople made it very clear that they have no problem with Jennifer Ritch-Smith filling the seat but she should only be appointed until the next regular election. Then she can take out papers and officially run for the seat on the School Board for the remaining two years. 5) Jason reminded the Selectboard that they had opted to do the personnel evaluations earlier in the budget year than in the past. Lynette was asked to put together the personnel evaluation packages and let the Selectpeople know when they are in their boxes. David would like to have them back by middle of January. 6) Allison commented that she had spoken with somebody on the Nequasset Park Improvement Committee and they haven’t had a meeting yet. Should the Selectpeople appoint a committee chairman? David said that he spoke with Joan Jordan the other day and he told her to go ahead and call a meeting. She can act as their Chairman until they have their first meeting and vote in a Chairman. Allison also commented that there had been some discussion at the website committee meeting about getting minutes from the various committees to post on the website. Allison is willing to write up a short orientation package for committees explaining that they need a chairman, a secretary and they need to take minutes. Minutes can be really simple and she can make up an outline for them to use. Her last item is that the letters keep blowing off the sign and getting lost. She would like to purchase a new set of letters at a cost of $106.00 plus shipping. The Board authorized Allison to purchase a new set of letters to be paid for out of the Selectboard’s contingency fund.



Adjourned 6:58 PM


Respectfully Submitted
Lynette R. Eastman
Town Administrator


Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday November 4, 2013


ATTENDANCE: David King, Dale Chadbourne, Lloyd Coombs, Allison Hepler & Jason Shaw

4:00 PM Executive Session with Town Attorney

David King opened the meeting with Attorney Kristen Collins at 4:00 PM. It was moved seconded and voted unanimously to enter into executive session pursuant to 1 MRSA §405(6)(E)to discuss legal matters. It was moved, seconded and voted unanimously to leave executive session at 5:05 PM. No business was conducted while in executive session.

5:20 Setting Up for Election
At Woolwich School


6:00 PM Regular Meeting


PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Town Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

PREVIOUS MEETING’S MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the October 15, 21 & 25, and November 1,2013 Selectboard meetings as written.

SELECTMEN’S COMMENTS: 1918, the 11th day of the 11th month at the 11th hour, this was Armistice Day for the First World War. This coming November 11th, at 11:00 AM, the Woolwich Recreation Committee will be hosting a Veterans Day Ceremony honoring all veterans. This will be held at the Nequasset Meetinghouse and all are invited. Jason commented that Lloyd, Allison and he along with some others who were present at the Selectboard meeting had attended the annual Woolwich Historical Society recognition dinner. Miss Margaret Gardiner was honored this year. It was very well attended and Miss Gardiner shared some stories and humor from her past. Debbie Locke did a wonderful job. She had interviewed Miss Gardiner and put together a little presentation about her. Allison wanted to note that there is a meeting of citizens in Bath on Wednesday at 6:00 PM. It will be held in the City Council auditorium. The talk will be about BIW’s proposed TIF (Tax Increment Financing. It’s voted on by City Council but what we have realized over the last couple of years is that the City of Bath gets a to shelter some of their tax value which in turn is reflected in the cost sharing formula for the RSU. This affects the other towns in the RSU. It might be worthwhile to go to this meeting. David said that he thinks it will be held in the first floor auditorium and not the council chambers.

PUBLIC COMMENTS: None

ROAD COMMISSIONER’S REPORT: Jack said that he had received a call from someone on the Weston Road about water going into their driveway. There never have been culverts on the Weston Road, it is a part of old Route One, and it really isn’t a town issue but he will go see if he can do some work on the edge of the road to divert the water. He thinks that all that needs to be done. David mentioned to Jack that a resident of the Shaw Road had called him to say that he loves the new hot top but the drop off is real steep. Jack says that they will be addressing that issue within the next day or two.

EMS CHIEF’S REPORT: Bill reported that there had been eight calls since the last meeting. One of those calls had no response from Woolwich EMS. Northeast transported three of the eight calls and Woolwich EMS transported one. Bill provided the Selectpeople with a quarterly report from Northeast and a monthly report for October which shows their response times. Woolwich EMS did not cover the last weekend as there weren’t enough people available. They did cover the weekend before during which they responded to three calls. A fourth call came in but it was about ten minutes after their duty ended at 6:00 and that was the only transport for the weekend. Woolwich EMS and Woolwich Fire Department will be participating in a County drill on Friday Morning (11/8/13) which is called Vigilant Guard. This will occur at the Topsham Fairgrounds. Bill briefly gave an overview of what would be happening. He will know more once the drill happens and will report on it at the next meeting.

FIRE CHIEF’S REPORT: Geoff reported that there had been five calls since the last meeting. Two were service calls which were trees in the road due to high wind. They responded to Bath as mutual aid for a structure fire and responded to two motor vehicle accidents. Geoff also reported that the haunted house event that they sponsored was a success. A lot of people showed up, no one got hurt and there were no car accidents that evening. Domenic Maccio is still collecting information about dangerous buildings. He has been in contact with the assistant Fire Marshall to get a copy of the rules. They should have all their information by the next Selectboard meeting. Jason asked if they had any news on the new truck. They do not.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce reported that the new veterinary clinic is in the process of being constructed. Codes business is slowing down. Bruce attended a seminar on decks and porches. It was very eye opening. There isn’t much new going on. He had performed a couple of septic system inspections.

OLD BUSINESS:
a. Letter of Recommendation: Audra Caler-Bell from MCOG spoke with the Selectpeople about a previous request for a letter of recommendation. MCOG is seeking funds from the State government for Sea Level Rise data for Woolwich, Arrowsic and West Bath. She no longer was in need of a letter of recommendation as the deadline had passed but she briefly explained what the project was. David asked if there may be some unintended consequences. She said that the information would help with future planning purposes. It is information gathering only. Debbie Locke asked if there would be an insurance impact. No, that would be FEMA and their mapping. Audra should hear by the end of the month about the funds. There is no cost to the town as it is covered by the dues paid through our County taxes.
b.
Web Page Committee Update: Allison briefly gave an overview of what the committee had discussed at their meeting. They would like to put out a survey in order to get a sense of what people are interested in seeing on the website. Other topics of discussion were the various ways of getting information out to the people such as a newsletter, website, cable TV and email. They discussed how to go about receiving minutes from the various committees, sending a letter to the committees asking them for their minutes, making up an outline for them to go by and educating them. David said that the more and faster we can get information out to the people, the better. Dale asked about having a joint meeting with the Cable TV Committee. J. Collins commented that his is working out the calendar problem on the website. He said that the web site gets four to five thousand hits a month.
c.
Other: Derrick Elmes from Northeast Security talked with the Selectboard about installing a fire alarm system in the Municipal building and addition. The State Fire Marshal’s office is requiring the system now that we are adding on and installing an elevator. Derrick presented the board with a preliminary additional work authorization (this work is in addition to the security alarm system that is in place now and will be upgraded) in the amount of $5,338.00 with the choice of adding a CO detector for an addition $218.00. It was decided to add a third pull station at the request of the Fire Chief. That will add about another $100 to $150 to the quote. It was moved, seconded and voted unanimously to accept the quote with the addition of another pull station.
Tyler Warnke who volunteers to maintain the town clock spoke with the Selectboard about what needs to be done to the clock. Gaius Hennin, fellow volunteer and backup for Tyler was also present. The Balzer Company will come up and assess the clock for $500.00 and will let us know what we need to do to fix and maintain it. It was moved, seconded and voted unanimously to spend the $500.00 to have the Balzer Family meet with Tyler and Gaius to assess the clock. There is money in the Town Clock Fund to pay for the work.

NEW BUSINESS:
a. Pole Location Permit: A new pole will be installed on Hunnewell Lane for the veterinary clinic. It was moved, seconded and voted unanimously to sign the pole location permit.
b.
Applications for Appointment: David reminded his fellow Selectpeople that they had decided several months ago that there may be occasions when they to discuss committee appointments in executive session. He feels that this may be one of those times but he will leave it up to the others to the majority of the board. The Administrator was in receipt of three applications for appointment from a person who already serves on three other committees. Lynette recently read on the Manager’s list serve that it’s not a good idea to have one person serve on many committees or boards. There should be a limit to the number of committees one person may serve on. In light of that Jason and Dale didn’t see the need for an executive session and felt that it may be appropriate to deny the appointments. David asked if we have any written policy or ordinance that states how many committees a person may serve on. Lynette was not aware that we have any such policy but she will research it. This item was tabled until the next meeting.
c.
Other: Allison asked if both KELT grant applications had been submitted. They have been. The other item that Allison mentioned is a new heating assistance letter that was written up by J. Collins. David just saw it, thinks it’s excellent and it should be on the website.


Adjourned 7:00 PM

Respectfully Submitted
Lynette R. Eastman
Town Administrator



Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday October 21, 2013


ATTENDANCE: David King, Dale Chadbourne, Lloyd Coombs, Allison Hepler & Jason Shaw

5:00 Workshop with Northeast Security

Derrick Elmes, representing Northeast Security met with the Selectpeople regarding the current security system and what our needs will be in the new addition. We toured the office, basement and Fire Station to determine what our needs will possibly be. Derrick will present the board with two options. One quote will include all new hardware and the other option will be new hardware for the addition but using our current hardware as it is now in the rest of the building. Derrick will have the proposals ready by the end of the week.

6:00 PM Regular Meeting


PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Town Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

BID OPENING: There was only one bid submitted for the Accessible Vault Privy project. The bid from Atlantic Mechanical was opened and read. They quoted an amount of $8,043.00 to complete the project. It was moved, seconded and voted unanimously to award the bid to Atlantic Mechanical in the amount of $8,043.00.

PREVIOUS MEETING’S MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the September 7, 2013 Selectboard meeting as written.

SELECTMEN’S COMMENTS: David commented on the 5.2 million dollar RSU#1 bond issue that will be voted on November 5, 2013. He and Lloyd and only two other people were in attendance at the public hearing at Woolwich School. David is in favor of the bond issue. The RSU has tweaked the financing such that as old debt is retired the new debt comes in place and there will not be a noticeable difference in what we are paying. It will bring the schools up to code. Jason agreed. It is the responsible thing to do. On another topic, David said that he visited the Rt 128 site and talked with the State engineer for the project. River Road will be shut down until about mid-November as they were set behind by some heavy rains in September. David said that it was looking good. The grade of the road has been raised, driveways will be repaired and everything cleaned up before they leave the site. A representative of DEP, John James met with some of the Selectpeople, Road Commissioner, and neighbors of the closed landfill on the 17th of October. He was happy with the condition of the landfill and is satisfied with mowing it once a year. There are a couple of spots that are in need of some loam, manure and seeding. David recommended removing the building but leaving the concrete portion. There is money in the landfill closure account to cover the cost. Jack quoted $2,500.00 for the removal of the building, taking care of brush and trees and adding the loam on the bald spots. It was moved, seconded and voted unanimously to pay Jack $2,500 to accomplish the aforementioned projects at the landfill.

PUBLIC COMMENTS: Fred Kahrl asked the Selectpeople why we don’t recite the Pledge of Allegiance before Special Selectboard meetings. David said that he never thought about it before however it is unusual to have much of an audience for the special meetings. With that regard it hasn’t been our practice to say the Pledge. We will consider it for future meetings. Fred said that looking back on the previous Special Selectboard meeting; apparently there was some communication between Hans Van Willigen and the town, making it a public document, which precipitated and accelerated the board’s interest in changing the maintenance plan on the landfill. If that had been presented to him before the meeting, he could have saved the board a lot of time because if he understands what Mr. Van Willigen was saying, he would have been perfectly happy to have stepped away from his responsibilities without a lot of fanfare. It also occurred to him that even though he was a volunteer and that may not fit the usual human resources management in the town, the issue would have been more appropriately handled in executive session where they were “firing” him. He didn’t know why that wasn’t considered. David said that the board didn’t necessarily feel that they were firing anybody. They were just telling a volunteer that they no longer needed his services. It’s hard to fire somebody that you didn’t hire. Fred said that was splitting hairs. As Fred understands it, the communication from Mr. Van Willigen stated that if the board didn’t get rid of Fred then he was going to sue the town. David said that he did not see that communication. However, if that communication was sent to the town then it is a public document and Fred should receive a copy of it. (The Town Administrator would like to have this record reflect that she never received any communication from Mr. Van Willigen that said he was going to sue the town if we didn’t relieve Fred of his duties. One of the Selectpeople had an email communication with Mr. Van Willigen which was shared amongst the other Selectpeople and the Administrator. It did not say that he was going to sue the town. It did state that he was going to check into the cost of replacing the three trees that were cut down on his property, which were not “spindly” as had been state previously by Fred, and may send a bill to the town as we probably have a contingency fund for such unfortunate “accidents”.) David explained to Fred that he (David) had wanted to have a workshop with Fred, which had been Fred’s idea and request, but the majority of the Selectpeople wanted it to be a Special Selectboard meeting. Lynette explained to Fred that he could have requested an executive session at any point in the meeting and the Selectpeople would have honored that.

ROAD COMMISSIONER’S REPORT: Jack reported that everything is quiet and in good shape.

EMS CHIEF’S REPORT: Bill reported that he had a very wonderful and relaxing vacation last week. He further reported that EMS had not had staff for the last two weekends which may be directly related to the fact that his vacation took up most of the last two weekends. He has a lot of commitments and he has people signed up for shifts on this next weekend. Woolwich EMS assisted the Fire Department with their live burn. They had both ambulances on scene. One was staffed and ready to go on calls if needed and the other was helping with the firefighters to keep them hydrated and check to make sure they were doing well. He thanked Greg Siegel, Karena Field, and Dickey Brigance for participating along with himself. There have been a total of seven calls in the last two week period. One call was a “no response” from Woolwich as it was at nine or ten in the morning and nobody was available. Three of the calls were transported by Northeast and none of them were transported by WEMS. Bill apologized for turning his bills in late but he brought them with him to the Selectboard meeting so that if they had any questions he could answer them. He also wanted to let us know that Diane Longley has had a medical issue and is in the hospital and will probably be having heart surgery soon. Allison asked him to give her our best when he sees her.

FIRE CHIEF’S REPORT: Geoff reported that there had been four calls since the last meeting. They were; a 10-55 car-pole, a gas alarm, pole down on the River Rd and another 10-55 car-deer. They presented a Fire Prevention demonstration at the Woolwich School on the 15th of October. Dickey Brigance, Shaun Merrill and Brandon Bailey did a good job. It was well received by the school. They performed the live burn on Sunday the 20th. Woolwich EMS was there and assisted them with blood pressure checks, making sure it was safe for the firefighters to enter the burning building again. There were four towns there including Woolwich Fire Department. They were West Bath, Wiscasset and Arrowsic. It went without a hitch and Geoff has had a lot of positive feedback. Dale said that it was amazing to watch the firefighters work. It was very organized. They did a great job keeping the fire away from the pine trees. Dale said that if Judy (Rowe – Ladies Auxiliary) ever needs some help he really hopes that the Town of Woolwich would kick in and help. Geoff said that there are nine people on the auxiliary who are either spouses of firefighters or Judy’s family. Geoff said that they not only help the Town of Woolwich. There was a funeral in Phippsburg for a former firefighter. She rounded up her crew and served about 400 people. Judy is a wonderful lady and she has a great team. Judy’s husband, who has passed away, used to be a Deputy Chief for Woolwich Fire Department. Her son is also on the department. Dale said that Judy is looking for a motor home to be able to take to a scene and use to cook for the firefighters. Please let us know if anyone has a motor home they would like to get rid of. David commented that we had a meeting with Northeast Security regarding the security system for the town office. When the new addition is put into use, meaning there will be access to the upstairs meeting room, it is recommended that the door to the Fire bays be locked to prevent access by anyone other than the firefighters. We could put a similar type lock as what is on the outside door to the Fire Department. Bill recommended locking the door at the top of the stairs instead. David isn’t sure that we can do that due to egress issues. There was some more discussion about what may or may not be done. Geoff would rather have the lock on the upstairs door than on the bay door. Lynette was asked to set up another meeting with Derrick Elmes. Geoff mentioned that while we are at it, (new construction) maybe the carpet in the meeting room upstairs could be replaced. Geoff and Domenic both commented on an abandoned home on the Meadow Road. The house is not in good condition and we need to figure out a way of dealing with them. They would like to enact an ordinance of some sort that will allow the Fire Department to go out and visibly mark these houses as unsafe. This is so firefighters know not to go into the building while fighting any fire that may occur. Domenic said that a lot of Massachusetts cities and towns have ordinances in place dealing with abandoned buildings. This is a result of the six firefighters getting killed in the fire in the abandoned mill complex a number of years ago. David expressed some concern about what liabilities the town may face if we mark a building as dangerous/abandoned and somebody damages the property or steals the copper, etc. Bruce respectfully disagreed with the Chair. He does feel that the buildings need to be marked. Bruce does believe that it does require an ordinance to set this up to begin with and that it might be a good question for the town attorney. Domenic will see what he can find for sample ordinances and other information. Lynette will send out a message on the managers’ list serve asking what other towns do. The next item of concern that Geoff expressed is the lack of E911 numbers on many homes in town. This really needs to be enforced. Per the E911 ordinance, the Code Enforcement Officer is the party responsible for enforcing or seeing to it that folks comply. Geoff would like to send out a sternly written letter which he will draft up. Dale mentioned that when the Fire Department does their Fire Prevention program at the school, mention it to the kids. Allison said that it could be put in the schools newsletter.
Stuat
CODE ENFORCEMENT OFFICER’S REPORT: Bruce was going to talk to the Selectpeople about abandoned buildings and E911 but that has already been discussed. Other than that, he has issued a permit for a new garage, and addition to a garage, two new septic systems and one replacement system. We also have a potential slaughter house going into a rural zone in town. This is on what is known as the Pooler Pit Road which is accessed through Wiscasset. They have to go before the Planning Board but there are certain businesses that qualify to be in the rural zone and this may be one of them. There is a new veterinary clinic that is coming to town. That has gained final approval. Things are picking up. He has not heard anything from the Sub-surface Wastewater Division in Augusta about the Montsweag Roadhouse septic system. Bruce spoke with Jim Jacobson who was unaware of any plans that they may or may not have in place. Jim said that he was going to get in touch with the health department/ restaurant division and see if he could find out something from them. About two years ago they charged them with about 32 violations but Bruce hasn’t heard anything about them since. Bruce is waiting for Jim Jacobson to get back to us. However, the Roadhouse cannot continue to pump their system forever in order to keep the doors open.

OLD BUSINESS:
a. Nequasset Meetinghouse Update: The closure was put on the new door today. Debbie has made arrangements with Dennis Farmer to upgrade the propane tank. We have the two flag holders and David will install them tomorrow in preparation for the Veterans’ Day event. Allison asked if the building had been cleaned yet. Lynette was on vacation last week but the ladies didn’t mention giving the key to the cleaning lady. Allison also noted that the lectern needs to be moved back up on the stage.
b.
Building Addition Update: The first floor joists were installed today but there isn’t much else to report as the builders didn’t work the previous week.
c.
Web Page Committee Update: Allison said that they are trying to set up another meeting date. J. Collins wants to join them and Curt Fish is not available at this time as his real estate business has really picked up recently. The meeting is tentatively set for Wednesday evening at 6:00 PM. Dale asked if they had checked into getting Lynette access to updating the website. With today’s technology he can’t imagine that we can’t do that.
d.
Other: Lynette received an email from Dennis Youland recommending that the town go to all LED lighting for street lights. She responded to Dennis letting him know that it would be at least December before CMP has LED lights available. David commented that if he remembered correctly there would be quite a cost to the town to switch over. Lynette confirmed that. Jason noted that we also don’t own our lights we pay to lease them. We will find out when CMP finally has the units available. Fred Kahrl asked how many street lights the town pays for. David thinks that it is eleven lights.

NEW BUSINESS:
a. Discuss/Award Vault Privy Bids: Please see above
b.
Sign Municipal Valuation Return: This was done at their Special meeting held on October 15th.
c.
KELT – Ruth Indrick –Discuss Green Crab Grant: Ruth briefly explained about the infestation of Green Crabs on local clam flats. Tim Larochelle, a member of the Woolwich Shellfish Conservation Committee, also told of seeing what the crabs can do to the clams. Ruth would like to have the Town of Woolwich act as the applicant for the grant as grants cannot be awarded to 501c3 non-profits like KELT. It was moved, seconded and voted unanimously to act as the applicant.
d.
Other: David passed around a copy of the new voting set up at the school. Due to having a shorter cord, the ballot reader/box will be placed nearer to the stage. The Selectpeople would prefer to set up for the election before their next meeting on the 4th of November. Lynette will find out from Janice what time they can start setting up for the election.


Adjourned 7:09 PM


Lynette R. Eastman
Town Administrator



Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday October 7, 2013


ATTENDANCE: David King, Dale Chadbourne, Lloyd Coombs, Allison Hepler & Jason Shaw

6:00 PM Regular Meeting


PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Town Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

PUBLIC HEARINGS: Geroux Automobile Graveyard Permit – The public hearing was opened to receive comments. There were none and the hearing was closed. It was moved, seconded and voted unanimously to authorize Mr. Geroux to have an automobile graveyard permit. The permit will be printed and put in the signature folder for the Selectpeople to sign.
Adoption of 2013 General Assistance Ordinance – The public hearing was opened to receive comments. Lynette was asked what the changes were to this ordinance. There are many legislative changes this year that take effect this fall. As an example, one is with regards to how long a person may receive general assistance. The hearing was closed. It was moved, seconded and voted unanimously to adopt the 2013 General Assistance Ordinance.

PREVIOUS MEETING’S MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the September 16, 20 & 30, 2013 Selectboard meetings as written.

SELECTMEN’S COMMENTS: Lloyd announced that the Recreation Committee is involved in two upcoming events. The first will be a Veterans’ Day ceremony recognizing all Woolwich Veterans. It will be held on the eleventh day of the eleventh month at the eleventh hour (November 11, 2013 @ 11:00 AM) at the Nequasset Meetinghouse. The next event will be the annual Yule Sing and Tree Lighting ceremony. This will be held on the first Sunday in December at 6:00 PM. Jason commented that the stone wall had been built over the weekend at the Nequasset Meetinghouse. He recognized Barbara Richards for organizing the whole event. He also recognized the sponsors, the Bath Garden Club, the Woolwich Historical Society, the Copy Shop and Shelter Institute. The wall was built by the people who attended the class which was taught by Matt Carter. Jason passed around a picture of the wall. Unfortunately the expenses exceeded the cash receipts on the wall but there is still no cost to the town. There is a second foundation for the other half of the wall already in place but it will cost $800.00 to build the wall. Matt asked if the town was interested in getting the other wall built. Could fund raising be done? Is there support for building the other half? Jason feels it would be nice if some fundraising could be done or have other people to take the class at a later date. Debbie Locke said that it is not essential to build the other half at this time. David King suggested, jokingly, to look into having the people who attended the class, build the other half. Allison commented that the KELT event at the Nequasset Meetinghouse had not been as well attended as their previous program. She thanked George and Lynette Eastman for getting the sound system set up even if people didn’t use it much. It was a good lecture. Dale commented that the quarterly reports are out and he had gone over them. There are no big red flags and he thinks that we are set for another quarter. Lloyd commented that Lynette had recommended that the $1,000.00 shortfall in the tax mapping account could/should be covered by Selectboard contingency funds. It was moved, seconded and voted unanimously to use contingency funds to cover the $1,000.00.

PUBLIC COMMENTS: Hans Van Willigen was present and filed an official complaint with the Selectboard regarding the cutting of three trees on his property by Fred Kahrl who has Selectboard permission to mow the closed landfill. Fred cut down a tree that was on town property but fell across the wall onto Hans’s property, and also resulted in two trees on Hans’s property being taken down. Fred apologized to Hans and explained that when they cut the larger tree it bent over the two smaller trees that he instructed his son-in-law to cut down. Fred said that he is trying to open up the perimeters of the landfill, making them accessible to maintenance. He would like to take the Selectpeople on a tour of the landfill. David commented that the town is only required to mow the landfill once a year. Hans is concerned about Fred and his boundaries, and that once Fred starts something, he doesn’t know where to stop. David asked Fred if it is necessary to work along the border. Dale commented that the bushes should be left there to block the view of the old landfill. Linda Crawford asked how it came to pass that Fred is the keeper of the landfill. David explained that Fred had volunteered to take care of the dump and was instructed by the Selectpeople to mow the membrane area. It is what is recommended by the engineers from Pine Tree Engineering and is needed only once a year. Fred disagrees with that. He feels that the former contractor wasn’t doing it often enough or mowing as large an area as was needed. He also noted that there is some seepage on the south west corner of the dump. Allison asked if it should be brought to Pine Tree Engineering’s attention. Fred said that they aren’t concerned about it. Dale said that it has been there a while and that it is a natural run off. They were instructed to leave it alone. David asked Hans to weigh in. Hans said he is worried that Fred is rationalizing and not taking responsibility for his actions. Jason commented that the Selectpeople have the responsibility to know what is going on, saying that “we are accountable.” The Selectpeople will schedule a workshop with Fred to go and see the landfill. Hans is invited to come along too.

ROAD COMMISSIONER’S REPORT: Lynette received a couple of complaints about the drop-off from the new pavement to the shoulder on the Shaw Road and the Nequasset Road. Jack said that they were letting the new pavement cure for a few days before running the equipment on it that is used to put on shoulder material. Dale received a call saying that the Shaw and Nequasset Roads were excellent. Jack agreed that the paving came out very well.

EMS CHIEF’S REPORT: Since the last meeting there were 13 EMS calls. Woolwich EMS was unable to respond to two of the calls. Six calls were transported by Northeast and two were transported by Woolwich EMS. Bill reported the Woolwich EMS had full coverage for the last two weekends. The only call they received was a lift assist. He thanked Geoff for getting more drivers on board. Bill asked the Selectboard how they would like to handle old and usually very small outstanding ambulance bill balances. His recommendation is to come up with some sort of a policy allowing them to waive certain balances. The billing company said that a lot of towns do that. Bill will put a draft policy together. Lloyd commented that his neighbor had a reason to call out WEMS and was very pleased with the response.

FIRE CHIEF’S REPORT: Since the last meeting there were 6 calls. They were an odor investigation, smoke check, service call, car accident, a loud explosion which was due to a permitted burn but with an accelerant and an EMS lift assist. David asked Geoff how they were coming along on the new truck. Geoff reported that the Town of Gray has accepted Woolwich’s proposal. Gray should be getting their new truck next week and we should be getting our truck the week after once they have it stripped. David asked Geoff what the little building was that appeared at Woolwich Day and was it going to remain there. Geoff said that the building belongs to the Auxiliary and that it would be moved after the Halloween party. Geoff announced that on October 16th there will be an open house at the Fire Station from 6-8 PM and then on October 26th from 5-9 PM they will be holding the 4th Annual Haunted House.
Stuat
CODE ENFORCEMENT OFFICER’S REPORT: Bruce reported that he has issued a blasting permit for a minor foundation blast. He has made a couple of septic inspections and issued one after-the-fact building permit.

OLD BUSINESS:
a. Nequasset Meetinghouse Update: A water diverter has been installed on the roof over the new entrance. A piece of copper was donated for that purpose. Morse and Doak installed it but another piece had to be added to it to make it long enough. Another issue is that the new door doesn’t have an opener/closer on it. During the KELT program the door blew open and slammed back against the railing. Morse and Doak can provide and install the mechanism for $400.00. It was moved, seconded and voted unanimously to have M&D install the door opener. Debbie noted that the walkway is completed but it doesn’t measure five feet wide in all places as specified in the bid. David asked if anyone had noticed any difference in the sound since the overhead had been insulated. Debbie didn’t attend the lecture but she said she understood the building heated up more quickly.
b.
Swim Park/Vault Toilet Update: There wasn’t anything new to report other than nobody had come in to pick up a copy of the plans and specifications to this point. Lynette expressed her concern about that. Larry Paul was in the audience and said that he hadn’t seen the ad in the paper but he would like to come in and pick up a bid package.
c.
Building Addition Update: David reported that the foundation walls had been poured, it’s prepped to pour the floor and a hole had been cut through to the existing basement.
d.
Web Page Committee Update: Allison reported that at their meeting, the committee determined what their goals and objections should be. They had looked at various other web sites. Allison contacted J. Collins, who is the town’s web master and asked him some basic questions. Kelly Corbett is contacting other businesses in town to see if they want to be on the website. Edna White is contacting town committees to see about their meeting minutes. Lynette provided a list of what other towns do in terms of prices and whatnot. Their next task is to hopefully hear back from J. and to prioritize their goals and objectives.
e.
Other: Jason said that he had run into Derrick Elmes, of Northeast Security and he suggested that we should have a workshop with him, sooner rather than later, to talk about placement of key pads and secure zones with regards to the new addition. Lynette will set up a workshop with him to be held at the town office before the next regular Selectboard meeting.

NEW BUSINESS:
a. Appointment to Park Improvement Ad Hoc Committee: It was moved, seconded and voted unanimously to appoint Linda Potts-Crawford to the Park Improvement Committee.
b.
Sign School Referendum Warrant: It was moved and seconded to sign the referendum warrant. Woolwich’s school committee representatives, Tim Harkins and Robin Buczkowski were in the audience and gave a brief explanation of what the roughly four million dollars will be spent on. Some of which are upgrades to Morse High School. David asked Tim if he thought it wise to spend that much money on the second oldest high school in the state. The RSU is 11th on the State’s list for a new school. Tim explained that that translates into 10 to 15 years out, and there are safety and code issues at the school that need to be corrected. He said that these have a direct effect on the accreditation of the school. Robin said that the safety issues are interfering with the learning taking place, and that we all have to pitch in as it can’t be put off. The bond will be for ten years. Dale asked if the repairs would take us through those ten years. Tim said that they are relying on what the Maintenance Director is telling them. They do not expect any major system failures in the ten years. Allison clarified that this bond would only have a minimal impact on the overall school budget since the RSU is retiring debt, and this would replace it in the budget. The Selectpeople voted unanimously to sign the warrant. David thanked Tim and Robin for being present. It was also moved, seconded and voted unanimously to sign the RSU#1 candidate for school board warrant. It was noted that it didn’t have anyone’s name on it. Robin Buczkowski is running a write-in campaign for re-election as she had family emergency issues that took her out of town at the time when nomination papers were due to be turned in.
c.
Sign Town Election Warrant: It was moved, seconded and voted unanimously to sign the town Election Warrant.
d.
Other: Mr. Simoncavage and another gentleman who both live on Colby Drive asked the Selectpeople how they go about getting their road accepted as a town road. The first step is to have a petition signed by everyone who lives on the road and present that to the Selectboard. It’s then up to the Selectboard whether they put it on the Town Meeting warrant. If the Selectpeople decide not to, the next course of action would be to create another petition that requires the signatures of registered voters equal in number to 10% of the votes cast in the last gubernatorial election. In Woolwich that would be 160 signatures. That petition would be presented to the Selectpeople and they would be required to include it on the Town Meeting warrant. However, the road must also meet the minimum road specifications in Woolwich, which could cost a lot. Before spending any money they should definitely talk to all the other folks living on their road and get them to sign the first petition because maybe there are some people who want the road to remain private. Jack Shaw, Road Commissioner, said that everyone needs to sign the petition and state whether they are for or against making the road public.


Adjourned 7:25 PM


Lynette R. Eastman
Town Administrator



Approved:_____________________
cc: Selectboard/Staff

SPECIAL SELECTBOARD’S MEETING MINUTES
Town Office
Monday September 30, 2013

5:30 PM

ATTENDANCE: David King, Dale Chadbourne, Lloyd Coombs, Jason Shaw & Allison Hepler

I. a.
Discuss Elevator Specifications: The Selectpeople and Administrator looked over the plans for the elevator. Pine State Elevator asked for confirmation of several items pertaining to the elevator. The Selectpeople felt that some of the questions asked, such as the depth of the pit and the size of the machine room among others, were better answered by the contractor. The Selectpeople did confirm the power supply, floor markings for the elevator buttons, main fire egress floor, cab color and entrance color. They felt that it had been determined at the pre-bid meeting that our generator will run the elevator in an emergency. They also advised Pine State Elevator Company that Peter Walker is the “Super” and provided them with his phone number.
b. Other: David took us out to the foundation and showed us some measurements regarding where he thought some walls could be erected to make an Administrator’s office. Lynette has been taking pictures of the progress of the addition which she has been posting to the town’s Facebook page. She also emailed some pictures to J. Collins for the website.

Adjournment 6:30 PM

Respectfully submitted,
Lynette R. Eastman, Administrator



Approved:____________________

SPECIAL SELECTBOARD’S MEETING MINUTES
Town Office
Friday September 20, 2013

4:00 PM

ATTENDANCE: Lloyd Coombs, Jason Shaw & Allison Hepler
Absent: David King and Dale Chadbourne

I. a.
Open Nequasset Meetinghouse Walkway Bids: Before opening the bids, the three Selectpeople present, none of whom are the Chairman or Vice Chairman of the Selectboard, had to determine who would be running the meeting. It was moved and seconded to have Lloyd Coombs run the meeting. The motion carried on a vote of 2-0-1. The Administrator was in receipt of only one bid for the walkway project. Lloyd opened the bid which was from Mitchell Construction Co., Inc. The amount of the bid was $2,250.00. The Selectpeople looked the bid over to see if it met the requirements. Debbie Locke was present and she commented that she has tried to contact Hagar who had quoted a price for the walkway earlier in the month. The Selectpeople, at that time, felt that the quote was too high and decided they wanted to get some more prices. At that point the job was put out to bid. Hagar’s price was good for only ten days which is why Debbie was trying to get in contact with him. She never was able to get in contact with him. She asked if the job was going to be paid for out of the Church fund or the Municipal Building Reserve account. It will be paid for out of the Municipal Building Reserve account. It was moved, seconded and voted unanimously to award the bid to Mitchell Construction Co., Inc. Lynette is to call Mitchell Construction and let them know that if they can’t have it done before the 26th of September to wait and do it afterwards. KELT is putting on a Fall Lecture the evening of the 26th and the Selectpeople don’t want the path all torn up.
b. Other: Construction on the new addition will start Monday September 23rd. The office staff will park in the Fire Dept. parking lot. The air conditioning unit has been dismantled and stored for later use. The phone pole and guy wire have been removed by Fairpoint. Lynette let the Selectpeople know that I & S will be insulating the Nequasset Meetinghouse on October 1st.

Adjournment 4:20 PM

Respectfully submitted,
Lynette R. Eastman, Administrator



Approved:____________________

SELECTBOARD MEETING MINUTES
Monday September 16, 2013


ATTENDANCE: David King, Dale Chadbourne, Lloyd Coombs, Allison Hepler & Jason Shaw

4:00 PM Meeting with Auditors

The Selectpeople met with William and Deane Brewer, Auditors, to examine the accounts to be carried forward or lapsed into surplus. It was determined that the Selectpeople could use $900,000.00 as voted at the May town meeting to reduce the 2013/14 tax commitment. This resulted in a new mil rate of $13.80 per thousand dollars assessed value. It was moved, seconded and voted unanimously to set the new mil rate at $13.80 and to use $900,000.00 from surplus to reduce the tax commitment. The Auditors had a representation letter that they needed to have David sign. It was moved, seconded and voted unanimously to have David sign the auditors’ letter.

6:00 PM Regular Meeting


PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Town Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

PREVIOUS MEETING’S MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the September 3 & 4, 2013 Selectboard meetings as written.

SELECTMEN’S COMMENTS: Allison thanked the staff for conducting a good election. She also commented that there is a notice on the sign regarding the Alewives presentation to be held at the Nequasset Meetinghouse on Thursday September 26th at 7:00 PM. David commented that he had been part of the cleaning crew that helped clean out the attic of the Nequasset Meetinghouse in preparation for insulation being installed. There was a good crew and the work went quite well. The building is safer now that an old unneeded and unstable chimney has been dismantled. David also noted that a new flag has been installed on the pole at Tanner Square.

PUBLIC COMMENTS: Roger Brawn commented that the town passed an ordinance in May of 2012 regarding excise tax exemption for Maine military people when they are stationed outside of Maine for more than 180 days. He said that he had gone to the town office three times and that the staff was still not trained as to what to do with regards to this ordinance. He now knows that he needs a letter from his commanding officer regarding his deployment. David explained to Roger that he is the very first military person to ask for this exemption. David apologized on behalf of the staff saying that they should have given him a copy of the ordinance when he first came to the office. Roger will get a copy of his orders and register his vehicle on Wednesday.

ROAD COMMISSIONER’S REPORT: Jack reported that everything looks good. He’s trying to keep up with the rain storms. Dale commented that even though it’s not Jack’s problem, there is a washout under the power line on the Middle Road.

EMS CHIEF’S REPORT: Bill Longley reported that there had been 12 calls since the last meeting. It has been very busy. One call was transported by Woolwich EMS and five by NEMH. Someone from Woolwich EMS reported to all the calls. Bill said that he had personally attended nine of the calls. Allison asked Bill how the weekend coverage was going for EMS. He said that they have yet to garner enough drivers and crew to cover an entire weekend. However, he feels that they are very close to being able to accomplish that.

FIRE CHIEF’S REPORT: Geoff McCarren reported that there had been nine calls since the last meeting. The Fire Department has also been very busy. The calls were a flooded basement, smoke investigation, detector sounding, traffic control for a mutual aid to Dresden, a 10-55 on the Dresden town line, a lightning strike, a 10-55 that was unfounded, an alarm sounding at the school and an alarm sounding at Woolwich Self Storage. Geoff asked the Selectpeople if he could use the matching funds for the grant that he had received for two sets of turnout gear. The MMA grant is a two to one match. The Town’s portion would be about $1,000.00. The Selectpeople agreed that it was okay to use the money from the surplus as voted at town meeting. Geoff also announced that the Woolwich Fire Department will be burning the old Chubbuck home at 13 Hunnewell Lane as a training procedure. This will take place on Sunday October 20th. He would like to see a notice published in the newspaper.
Several Fire Fighters were on hand to talk about and show the Selectpeople a fire truck that they would like to purchase from the Town of Gray. This truck would replace the old 1991 squad truck. The new vehicle is a 2006 and cost $170,000 brand new. The Woolwich Fire Department would like to offer the Town of Gray $75,000.00. Their Chief is currently out of town so they will have to wait until he is back to verify the price offered as being acceptable. David asked Chief McCarren if this truck meets all their requirements and it does. The 1991 truck will be for sale by bid. Allison clarified that the money to pay for the new truck will come out of the replacement reserve account that we already have and would not require additional funds. It was moved, seconded and voted unanimously to allow the Fire Department to buy the truck for $75,000.00.
Stuat
CODE ENFORCEMENT OFFICER’S REPORT: Bruce said that he had nothing new to report and there are no burning issues. It was noted that Mr. Ahalt had moved his camper further away from the road in an apparent attempt to make it more permanent. Bruce and the Selectpeople will have to get together and talk to him about it.

OLD BUSINESS:
a. Nequasset Meetinghouse Update: The attic has been cleaned out and Lynette was asked to call I & S Insulation to see how soon they would be able to insulate it. Debbie said that the tables the Selectpeople have in the church need to be moved out. David said that he noticed there is already some wear on the ramp where water has been dripping off the edge of the roof. A water diverter will be installed on the roof. David said that a clear sealant should be applied to the ramp. The major cleaning job at the church will be done after the insulation is installed. Regarding the bids for the walkway, the Selectpeople will have a special Selectboard meeting on Friday the 20th of September at 4:00 PM to open the bids. The bid will be awarded at that time.
b.
Swim Park/Vault Toilet Update: The town is in receipt of the proposed specifications and plan package from Pine Tree Engineering. They inspected it for any errors and determined that other than removing Dale’s name and putting in David’s as the Chairman of the Selectboard, it looked fine. Lynette will call Pine Tree and let them know.
c.
Other: David noted that the construction on the new addition will start on Monday the 23rd of September. The contractor is all set to go and is very comfortable with the price that he bid. David also noted that Morse and Doak will be doing some work on the Old Town House. They will be looking at fixing the front doors and will be replacing the front sill. David feels that this work should not exhaust the funds that we have in the Old Town House Reserve account. If it should turn in to a more expensive job then he will wait until Town Meeting in May to have more money appropriated. Dale made notification to the Selectboard that he had examined the cash accounts and checking account reconciliations.

NEW BUSINESS:
a. Sign Supplemental Tax Warrants: It was moved, seconded and voted unanimously to sign the Supplemental Tax Warrant for Leck in the amount of $2,539.50 as recommended by the contract Assessing Agent in her memo dated 9/14/13. It was moved, seconded and voted unanimously to sign the Supplemental Tax Warrant for Central Maine Power in the amount of $22,785.28 as recommended by the contract Assessing Agent in her memo dated 9/12/13.
b.
Appointments to Park Improvement Ad Hoc Committee: Lynette had received four applications for appointment for the newly formed committee. The applicants are Joan Jordan, Sue Ellen Whittaker, Natasha Johns Burns and Edna White. It was moved, seconded and voted unanimously to appoint the four above mentioned applicants, and to waive the policy regarding discussing committee applications in executive session. The Selectboard would like to have five regular members and 2 alternate members. Lynette was asked to put a notice out via the Selectboard’s list serve. However, the committee can start having meetings as there are enough people to make a quorum.
c.
Dog Issues: ACO, Terry MacGregor spoke with the Selectpeople regarding a recent incident with a dog having to be quarantined after biting a lady. The lady who was bitten was also present at the Selectboard meeting. Terry, finding that the dog was not licensed, not vaccinated, and the owner having a past history of shooting one of his dogs when it got tangled up with a porcupine, took the dog to the animal shelter. She didn’t believe that the owner would quarantine the dog properly. Terry had a Deputy Sheriff with her at the time. Allison commended Terry for taking immediate action. Lisa, the woman who was bitten by the dog, said that Terry had done a phenomenal job. The dog owner called David and threatened to pursue this issue in court. David told them to go ahead and do what they felt they needed to do. Bill Longley asked Terry if the officer told the guy that he was taking the dog. He did. Then he asked if the guy refused to let him. He did not, according to Terry. Then there really isn’t a case, according to Bill, and Terry did get the proper authorization.
d.
Other: The Selectpeople signed the Assessors’ Return acknowledging the Sagadahoc County tax Assessment to the town. David announced that the new mil rate would be $13.80 (an increase of one dollar over last year) and that they would be signing the Commitment pages providing that there were no needed changes. David explained briefly that the Selectpeople had done the best they could in a very trying year financially. They thought the mil rate might even be higher than it was. So they are pleased that it wasn’t.
Allison announced that she has set up a Website Committee for the purpose of talking with people from various parts of the town to sort of help J. Collins improve the website. She has asked Kelly Corbett, Amy Hennin, Edna White and Curt Fish to help her. They are going to have a meeting Monday night the 30th at 7:00 PM. They will be meeting at the town office.


Adjourned 7:00 PM


Lynette R. Eastman
Town Administrator



Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday October 7, 2013


ATTENDANCE: David King, Dale Chadbourne, Lloyd Coombs, Allison Hepler & Jason Shaw

6:00 PM Regular Meeting


PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Town Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

PUBLIC HEARINGS: Geroux Automobile Graveyard Permit – The public hearing was opened to receive comments. There were none and the hearing was closed. It was moved, seconded and voted unanimously to authorize Mr. Geroux to have an automobile graveyard permit. The permit will be printed and put in the signature folder for the Selectpeople to sign.
Adoption of 2013 General Assistance Ordinance – The public hearing was opened to receive comments. Lynette was asked what the changes were to this ordinance. There are many legislative changes this year that take effect this fall. As an example, one is with regards to how long a person may receive general assistance. The hearing was closed. It was moved, seconded and voted unanimously to adopt the 2013 General Assistance Ordinance.

PREVIOUS MEETING’S MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the September 16, 20 & 30, 2013 Selectboard meetings as written.

SELECTMEN’S COMMENTS: Lloyd announced that the Recreation Committee is involved in two upcoming events. The first will be a Veterans’ Day ceremony recognizing all Woolwich Veterans. It will be held on the eleventh day of the eleventh month at the eleventh hour (November 11, 2013 @ 11:00 AM) at the Nequasset Meetinghouse. The next event will be the annual Yule Sing and Tree Lighting ceremony. This will be held on the first Sunday in December at 6:00 PM. Jason commented that the stone wall had been built over the weekend at the Nequasset Meetinghouse. He recognized Barbara Richards for organizing the whole event. He also recognized the sponsors, the Bath Garden Club, the Woolwich Historical Society, the Copy Shop and Shelter Institute. The wall was built by the people who attended the class which was taught by Matt Carter. Jason passed around a picture of the wall. Unfortunately the expenses exceeded the cash receipts on the wall but there is still no cost to the town. There is a second foundation for the other half of the wall already in place but it will cost $800.00 to build the wall. Matt asked if the town was interested in getting the other wall built. Could fund raising be done? Is there support for building the other half? Jason feels it would be nice if some fundraising could be done or have other people to take the class at a later date. Debbie Locke said that it is not essential to build the other half at this time. David King suggested, jokingly, to look into having the people who attended the class, build the other half. Allison commented that the KELT event at the Nequasset Meetinghouse had not been as well attended as their previous program. She thanked George and Lynette Eastman for getting the sound system set up even if people didn’t use it much. It was a good lecture. Dale commented that the quarterly reports are out and he had gone over them. There are no big red flags and he thinks that we are set for another quarter. Lloyd commented that Lynette had recommended that the $1,000.00 shortfall in the tax mapping account could/should be covered by Selectboard contingency funds. It was moved, seconded and voted unanimously to use contingency funds to cover the $1,000.00.

PUBLIC COMMENTS: Hans Van Willigen was present and filed an official complaint with the Selectboard regarding the cutting of three trees on his property by Fred Kahrl who has Selectboard permission to mow the closed landfill. Fred cut down a tree that was on town property but fell across the wall onto Hans’s property, and also resulted in two trees on Hans’s property being taken down. Fred apologized to Hans and explained that when they cut the larger tree it bent over the two smaller trees that he instructed his son-in-law to cut down. Fred said that he is trying to open up the perimeters of the landfill, making them accessible to maintenance. He would like to take the Selectpeople on a tour of the landfill. David commented that the town is only required to mow the landfill once a year. Hans is concerned about Fred and his boundaries, and that once Fred starts something, he doesn’t know where to stop. David asked Fred if it is necessary to work along the border. Dale commented that the bushes should be left there to block the view of the old landfill. Linda Crawford asked how it came to pass that Fred is the keeper of the landfill. David explained that Fred had volunteered to take care of the dump and was instructed by the Selectpeople to mow the membrane area. It is what is recommended by the engineers from Pine Tree Engineering and is needed only once a year. Fred disagrees with that. He feels that the former contractor wasn’t doing it often enough or mowing as large an area as was needed. He also noted that there is some seepage on the south west corner of the dump. Allison asked if it should be brought to Pine Tree Engineering’s attention. Fred said that they aren’t concerned about it. Dale said that it has been there a while and that it is a natural run off. They were instructed to leave it alone. David asked Hans to weigh in. Hans said he is worried that Fred is rationalizing and not taking responsibility for his actions. Jason commented that the Selectpeople have the responsibility to know what is going on, saying that “we are accountable.” The Selectpeople will schedule a workshop with Fred to go and see the landfill. Hans is invited to come along too.

ROAD COMMISSIONER’S REPORT: Lynette received a couple of complaints about the drop-off from the new pavement to the shoulder on the Shaw Road and the Nequasset Road. Jack said that they were letting the new pavement cure for a few days before running the equipment on it that is used to put on shoulder material. Dale received a call saying that the Shaw and Nequasset Roads were excellent. Jack agreed that the paving came out very well.

EMS CHIEF’S REPORT: Since the last meeting there were 13 EMS calls. Woolwich EMS was unable to respond to two of the calls. Six calls were transported by Northeast and two were transported by Woolwich EMS. Bill reported the Woolwich EMS had full coverage for the last two weekends. The only call they received was a lift assist. He thanked Geoff for getting more drivers on board. Bill asked the Selectboard how they would like to handle old and usually very small outstanding ambulance bill balances. His recommendation is to come up with some sort of a policy allowing them to waive certain balances. The billing company said that a lot of towns do that. Bill will put a draft policy together. Lloyd commented that his neighbor had a reason to call out WEMS and was very pleased with the response.

FIRE CHIEF’S REPORT: Since the last meeting there were 6 calls. They were an odor investigation, smoke check, service call, car accident, a loud explosion which was due to a permitted burn but with an accelerant and an EMS lift assist. David asked Geoff how they were coming along on the new truck. Geoff reported that the Town of Gray has accepted Woolwich’s proposal. Gray should be getting their new truck next week and we should be getting our truck the week after once they have it stripped. David asked Geoff what the little building was that appeared at Woolwich Day and was it going to remain there. Geoff said that the building belongs to the Auxiliary and that it would be moved after the Halloween party. Geoff announced that on October 16th there will be an open house at the Fire Station from 6-8 PM and then on October 26th from 5-9 PM they will be holding the 4th Annual Haunted House.
Stuat
CODE ENFORCEMENT OFFICER’S REPORT: Bruce reported that he has issued a blasting permit for a minor foundation blast. He has made a couple of septic inspections and issued one after-the-fact building permit.

OLD BUSINESS:
a. Nequasset Meetinghouse Update: A water diverter has been installed on the roof over the new entrance. A piece of copper was donated for that purpose. Morse and Doak installed it but another piece had to be added to it to make it long enough. Another issue is that the new door doesn’t have an opener/closer on it. During the KELT program the door blew open and slammed back against the railing. Morse and Doak can provide and install the mechanism for $400.00. It was moved, seconded and voted unanimously to have M&D install the door opener. Debbie noted that the walkway is completed but it doesn’t measure five feet wide in all places as specified in the bid. David asked if anyone had noticed any difference in the sound since the overhead had been insulated. Debbie didn’t attend the lecture but she said she understood the building heated up more quickly.
b.
Swim Park/Vault Toilet Update: There wasn’t anything new to report other than nobody had come in to pick up a copy of the plans and specifications to this point. Lynette expressed her concern about that. Larry Paul was in the audience and said that he hadn’t seen the ad in the paper but he would like to come in and pick up a bid package.
c.
Building Addition Update: David reported that the foundation walls had been poured, it’s prepped to pour the floor and a hole had been cut through to the existing basement.
d.
Web Page Committee Update: Allison reported that at their meeting, the committee determined what their goals and objections should be. They had looked at various other web sites. Allison contacted J. Collins, who is the town’s web master and asked him some basic questions. Kelly Corbett is contacting other businesses in town to see if they want to be on the website. Edna White is contacting town committees to see about their meeting minutes. Lynette provided a list of what other towns do in terms of prices and whatnot. Their next task is to hopefully hear back from J. and to prioritize their goals and objectives.
e.
Other: Jason said that he had run into Derrick Elmes, of Northeast Security and he suggested that we should have a workshop with him, sooner rather than later, to talk about placement of key pads and secure zones with regards to the new addition. Lynette will set up a workshop with him to be held at the town office before the next regular Selectboard meeting.

NEW BUSINESS:
a. Appointment to Park Improvement Ad Hoc Committee: It was moved, seconded and voted unanimously to appoint Linda Potts-Crawford to the Park Improvement Committee.
b.
Sign School Referendum Warrant: It was moved and seconded to sign the referendum warrant. Woolwich’s school committee representatives, Tim Harkins and Robin Buczkowski were in the audience and gave a brief explanation of what the roughly four million dollars will be spent on. Some of which are upgrades to Morse High School. David asked Tim if he thought it wise to spend that much money on the second oldest high school in the state. The RSU is 11th on the State’s list for a new school. Tim explained that that translates into 10 to 15 years out, and there are safety and code issues at the school that need to be corrected. He said that these have a direct effect on the accreditation of the school. Robin said that the safety issues are interfering with the learning taking place, and that we all have to pitch in as it can’t be put off. The bond will be for ten years. Dale asked if the repairs would take us through those ten years. Tim said that they are relying on what the Maintenance Director is telling them. They do not expect any major system failures in the ten years. Allison clarified that this bond would only have a minimal impact on the overall school budget since the RSU is retiring debt, and this would replace it in the budget. The Selectpeople voted unanimously to sign the warrant. David thanked Tim and Robin for being present. It was also moved, seconded and voted unanimously to sign the RSU#1 candidate for school board warrant. It was noted that it didn’t have anyone’s name on it. Robin Buczkowski is running a write-in campaign for re-election as she had family emergency issues that took her out of town at the time when nomination papers were due to be turned in.
c.
Sign Town Election Warrant: It was moved, seconded and voted unanimously to sign the town Election Warrant.
d.
Other: Mr. Simoncavage and another gentleman who both live on Colby Drive asked the Selectpeople how they go about getting their road accepted as a town road. The first step is to have a petition signed by everyone who lives on the road and present that to the Selectboard. It’s then up to the Selectboard whether they put it on the Town Meeting warrant. If the Selectpeople decide not to, the next course of action would be to create another petition that requires the signatures of registered voters equal in number to 10% of the votes cast in the last gubernatorial election. In Woolwich that would be 160 signatures. That petition would be presented to the Selectpeople and they would be required to include it on the Town Meeting warrant. However, the road must also meet the minimum road specifications in Woolwich, which could cost a lot. Before spending any money they should definitely talk to all the other folks living on their road and get them to sign the first petition because maybe there are some people who want the road to remain private. Jack Shaw, Road Commissioner, said that everyone needs to sign the petition and state whether they are for or against making the road public.


Adjourned 7:25 PM


Lynette R. Eastman
Town Administrator



Approved:_____________________
cc: Selectboard/Staff

SPECIAL SELECTBOARD’S MEETING MINUTES
Town Office
Wednesday September 4, 2013

6:30 PM

ATTENDANCE: David King, Lloyd Coombs, Allison Hepler and Jason Shaw Dale Chadbourne – Absent
Contractors Present – Peter Walker, representing Bruce Laukka, Inc. and Larry Paul, representing Atlantic Mechanical.

Public Present – Clancy and Kelly Corbett


a.
Award of Town Hall Addition Bid: After some questions from the contractors and discussion amongst the Selectpeople, it was moved, seconded and voted unanimously to award the contract to Bruce Laukka, Inc., pending the receipt of the contractor’s performance and payment bond paperwork.

b.
Other: Allison asked her fellow Selectpeople if they minded her contacting present and/or former members of the Solid Waste & Recycling Committee members. They do not mind.



Adjournment 7:30 PM


Respectfully submitted,
Lynette R. Eastman, Administrator



Approved:____________________

SELECTBOARD MEETING MINUTES
Tuesday September 3, 2013


ATTENDANCE: David King, Dale Chadbourne, Lloyd Coombs, Allison Hepler & Jason Shaw

5:30 Workshop with Woolwich Solid Waste & Recycling Committee

The Selectpeople and the Committee discussed issues and miscommunications that have been taking place recently amongst members of the committee. They also talked about the merits of some ideas that the committee has been discussing regarding the purchase of recycling containers and also doing a roadside cleanup on the Middle Road. David’s recommendation was to issue $5.00 coupons to the residents that they then could take to a participating hardware store to purchase their own recycling container. At the end of each month the hardware store could send us a bill for the coupons honored and it would be paid from the SW&R Committee’s budget. Fred said that they would rather purchase ten at a time at a deeply discounted rate. They could be stored at the Town Office and then the residents would in turn purchase them from the town. It was initially thought to do this for newcomers to town but in actuality could be for all residents. Regarding the pilot program of doing a roadside cleanup; Fred said that he could obtain clear bags from Pine Tree Waste and ask to borrow some safety vests from a local contractor. People could be assigned a ¼ mile section of road and pick up trash. Anything too big to put in a bag could be hauled to the edge of the road and could be picked up later. The bags would be left on the side of the road to be picked up by Pine Tree Waste during their regular pick up days in town. Concerns were raised about the liabilities to the town should someone get hurt. David said that anything that we can do to foster more recycling the better. If we can get recycling out of the trash stream it will reduce our tipping fees.
The conversation then came back around to some of the difficulties that the committee has been experiencing. Things came to a head when one committee member spoke at the Selectboard meeting on August 19
th expressing her concerns as a taxpayer that she was afraid of her taxes increasing if the committee was allowed to spend their budget any way they wanted. This was reported in the Times Record in a very unflattering manner. Fred said that there are five active members. One person just resigned because of the controversy and another is considering it. He also said that the secretary has declined to correct the minutes. He feels the committee is hamstrung. David said that the Selectpeople don’t want to micromanage committees’ budget (or conversations Allison interjected) and they are always open to putting the committee on the agenda if they need to talk or resolve some issues. The solution is better communication. David recommended that they take more committee votes. He said that we appreciate all they do for the town, keep moving forward and he hopes that they can solve the inner conflicts.





6:00 PM Regular Meeting


PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Town Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.
OPENING OF TOWN HALL ADDITION BIDS: David said that the bids would be opened and bid amounts read. After the regular portion of the Selectboard meeting is adjourned, the Selectpeople will meet at the town office to examine/compare the bids. On Wednesday evening the 4th of September, the Selectpeople will meet at 6:30 PM to award the bid. The bids are as follows:
Frohmiller Construction $288,262
D. J. Electric – Partial bid – The Board isn’t accepting partial bids
Blane Casey $243,277
Atlantic Mechanical $285,056
Crapott’s Corp. $233,670
Bruce Laukka $218,504
Ganneston Builders $228,669
Doten’s $246,740

PREVIOUS MEETING’S MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the August 19, 2013 Selectboard meeting as written.

SELECTMEN’S COMMENTS: Lloyd commented that he is looking forward to the new construction at the Woolwich Town Office so that all Woolwich residents will have access to the town office. Jason thanked Lynette for the extra work that she has taken on the last couple of weeks to help move the bid process forward. Allison seconded that sentiment. David passed a copy of a letter that appeared on the back of his West Bath tax bill that explained the external forces that made resulted in a tax increase. David would like to have the Selectpeople consider doing something similar with Woolwich’s tax bills. In this year of extraordinary changes it would be nice to have an explanation.

PUBLIC COMMENTS: Arthur Brawn commented that the flag in Tanner Square is in need of being replaced as it is very torn. It was recommended that Lynette contact Richmond American Legion to see if she can order a flag from them.

ROAD COMMISSIONER’S REPORT: Jack asked Lynette if she had received any complaints as a result of the rain storm. She had not. Jack reported that there had been few washes on roadsides but no major damages. There was some issue with gravel driveways washing into the roadway. Dave asked Jack if he could come over and look at his road as there is some erosion occurring. Dave would be more than happy to fix it if Jack would look at it and tell him what he needs to do. If anyone sees anything, as always, Jack would appreciate a call about it.

EMS CHIEF’S REPORT: Bill Longley reported that there had been twelve calls since the last meeting. One call was cancelled one minute after it was reported. Woolwich EMS transported one of the twelve calls and North East transported eight calls. It has been a very busy two weeks. Bill said that on Sunday there had been a joint Fire and EMS training session. Fire was working on extrication and cutting up vehicles while EMS was working on packaging patients, collaring and extricating people from vehicles. It was a very productive joint training. Things are moving forward with a combined Fire and EMS is very beneficial to both organizations. Bill was happy to report that we have a new re-enlisted EMT in Deputy Chief Domenic Maccio. He recently relicensed and will be helping with EMS as well as being Deputy Fire Chief. Bill thanked Domenic. Bill was asked by an audience member if Woolwich EMS was required to show up when a resident makes a 911 call. Bill said that they are not required to show up. Woolwich EMS is operated with volunteers and it depends on when/if people are available to respond. If Woolwich is unable to respond then likely the first people to arrive will be North East Ambulance.

FIRE CHIEF’S REPORT: Deputy Chief, Domenic Maccio reported that there had been three calls since the last meeting. One call was a smoke check, one motor vehicle collision and a lightning strike to a house. Domenic also made reference to the joint training session and how well it went.
Stuat
CODE ENFORCEMENT OFFICER’S REPORT: Bruce reported that it had been pretty quiet and the he had nothing new to report. Dale asked him if he had any follow up with the health officer regarding an issue on Sam Moore Road. Bruce had not. If he is allowed entry, he could put dye in the septic system to see if it is working. If it is not he would notify them that they have thirty days to respond. Dale said that since Lynette called the property owner a large roll off dumpster has appeared at that residence.

OLD BUSINESS:
a. Follow up on LED Street Lights: CMP doesn’t offer LED Street lights at this time. However, in six months they may have them available.
b.
Swim Park/Vault toilet Update: It was moved, seconded and voted unanimously to have David King sign the contract with Pine Tree Engineering. Pine Tree engineering will design and prepare a plan adequate for the town to receive contractor quotes on the vault toilet. Joan Jordan and Sue Whittaker expressed concerns about the handicapped accessibility of the swim area. It was recommended that the Selectpeople create and Ad Hoc Park Improvement Committee to look into ADA issues. It was moved, seconded and voted unanimously to form an ad hoc committee with five regular members and two alternates. The committee will be charged with researching the needs of the park.
c.
Other: Nequasset Meetinghouse – The town is in receipt of a quote from a contractor to install a walkway to both doors of the meetinghouse. Some of the Selectpeople felt that the quote was too high. Debbie Locke was asked to get at least two more quotes. Jack Shaw said that he would be willing to call a couple of contractors and get quotes.

NEW BUSINESS:
a. Discuss Town Hall Addition Bid: This was skipped as the Selectpeople plan to meet at the town office after the regular meeting adjourns. They will compare the bids at that time. Anyone who is interested may come back to the town office and sit in on the meeting.
b.
Tree Growth/Burnett: It was moved, seconded and voted unanimously to approve the Burnett tree growth schedule as outlined in a memo from the contract Assessing Agent dated August 22, 2013.
c.
Committee Member Resignation: It was moved, seconded and voted unanimously to accept with regret, Guy Marsden’s resignation from the Solid Waste and Recycling Committee. Lynette was asked to write him a letter.
d.
Schedule Meeting with Auditor for Commitment: Lynette said that the Auditors are available on Monday the 16th of September starting at 4:00 PM to go over the commitment information with the Selectpeople. She was told to schedule it.
e.
Other: Lynette let the Selectpeople know that she has been subpoenaed to US District Court again in October. Lynette asked for and was granted vacation time, also in October. Lynette is in receipt of a “Request for Production of Documents” from the town’s lawyer with regards to the RSU#1 case. The Selectpeople will bring in any information that they have and leave it at the office. MMA is looking for a voting delegate from each municipality for the business meeting during the MMA Convention. It was moved, seconded and vote unanimously to appoint Lynette Eastman as the voting delegate.


Adjourned 6:53 PM


Lynette R. Eastman
Town Administrator



Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday August 5, 2013


ATTENDANCE: David King, Dale Chadbourne, Lloyd Coombs, Allison Hepler & Jason Shaw

5:00 PM
Workshop with Nequasset Church Committee

Debbie Locke and Sylvia Carlton, representing the Nequasset Church Committee, gave a list to the Selectpeople of the Committee’s priorities for work needing to be done at the building. The results of the meeting are that the front door is to be fixed as soon as possible. Lynette will call Frohmiller Construction about that. Walkways need to be created to both doors and insulation will be put in the attic area only. The attic needs to be cleaned out before insulation can be installed.

5:40 PM
Review Plans for Building Addition

The Selectpeople briefly review the bid specs and plans for the building addition. It was decided to hold a special Selectboard meeting Wednesday evening at 5:00 PM to further discuss the plans and bid documents.

5:45 PM
Meet with EMS

Bill Longley gave the Selectpeople a roster of his EMS personnel. He is in receipt of a bill for a contract for service on the AED’s. The fee is more than last year but that’s because it is for a full year. There wasn’t any money budgeted for it so he is working out how he is going to pay for it. For the duration of the road closure on RT 128 (River Road) Woolwich EMS will house the older ambulance at the North Station. Woolwich EMS is providing mutual aid with an ambulance and two drivers for the Warbirds air show at Wiscasset Airport from 8:00 AM to 10:00 PM. Woolwich Fire and EMS will be taking extrication training. Bill is also working on the relicensing of some of his personnel and tying up some loose ends. About $2000.00 in ambulance fees has come in since Bill became EMS Director.

6:00 PM Regular Meeting


PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Town Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

PREVIOUS MEETING’S MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the July 15, 2013 Selectboard meeting as written.

SELECTMEN’S COMMENTS: Lloyd commented that he has been receiving a lot of calls asking him if he was planning on running for Selectman again. The answer is “Yes”! Jason commented that everyone had done an awful lot of work for Woolwich Day. He thanked everyone and said that it was a successful day. David said that the showers made it look grim for a while but it cleared and became a very nice day. Allison commented that it was perfect weather for the Bob Meade Classic 10K road race and kids fun run. She said that there were a lot of people to thank but specifically thanked the Woolwich Fire Department and EMS. They were just great in terms of the road race. Dale commented that he also would be running for reelection as a Selectman. David said that he made it a point to go around and talk with several vendors during Woolwich Day. They all had a very good turnout. One vendor said that she took in twice as much as she had last year and that last year had been a good year. He thanked everyone for all they did for Woolwich Day.

PUBLIC COMMENTS: Jack Shaw commented that at one time he counted how many vehicles were parked in the area. There were 90. Woolwich Day went very well. Bill Potter said that the Fish Commissioners received a request from the representative of a couple of writers. They are writing a book on the best seaside sites in Maine and would like to include the Nequasset Dam site. The Bath Water District was also contacted but they deferred as it’s not their property. The Fish Commissioners agree that it would be good advertising but are concerned about liability issues. They just want to get the opinion of the Selectboard. Allison said that one of the things that she has seen in an instance like this is that it tells about the site but she assumes that the language will not say that it’s accessible to the public. They can look at the site and there are signs there to read but there is a gate there. She thinks that the benefits outweigh the risks. David said that as long as we make the area as safe as it can be made, such as making sure there are no tripping hazards, etc. that he feels there wouldn’t be any problem. There could be signs directing people to park in the Town office parking lot as there isn’t any parking down there. Plus they would be able to see the sign that was installed by the parking lot. The Selectboard would like to leave this decision up to the Fish Commissioners but the consensus of the Selectboard is that they are in favor of it.
Collette Coombs, Recreation Committee Chairman spoke about Woolwich Days. She had a wonderful time being chairman of Woolwich Day. The thanked all her committee members for all they did and said that they did a wonderful job. She thanked Dave, Allison, Jason, Lynette, Lynette’s husband George, Janice, Woolwich Fire Department, Fire Dept. Auxiliary, Woolwich EMS, Hans Van Willigen, Bob Meade and many others for all that they did for Woolwich Day. She also thanked her husband Lloyd for being her right hand man. She apologized if she forgot anyone. Collette stated that she has chaired the Recreation Committee for many years and has enjoyed every minute of it. Although she plans to still serve on the committee she can no longer chair the Woolwich Day event unless she has a Co-chairman or someone steps up to take over as Chairman. David thanked her and said that we certainly appreciate everything that she has done. Everyone then gave Collette a hearty round of applause.

ROAD COMMISSIONER’S REPORT: Jack reported that the Town will be able to pave everything that they had planned on. He has started the roadside mowing. The Dana Mill job is underway. Inverts are being installed in the bottoms of the culverts. Jack has taken pictures of the road in that area so that he will know if any damage has been done to the road by the contractor. One lane will be maintained at all times. Jack is concerned that all they are scheduled to do is the inverts. There is no plan for installing guardrails or paving.

EMS CHIEF’S REPORT: Although Bill Longley had already met with the Selectpeople he still gave a report of calls. There had been eight calls of which Woolwich EMS responded to seven. There was one call that Woolwich EMS did not respond to. Six calls were transported by Northeast and two calls didn’t require transport. Bill reported that someone came up to him at Woolwich Day and told him that he thought it was illegal for Fire and EMS to have been combined under one Chief. Bill researched the documentation of a policy set by the Selectboard in April of 2005 and forwarded it to that individual. Allison said that the old job description should be updated to reflect the newly adopted changes made at the July 15th Selectboard meeting. Lynette has already made the changes.

FIRE CHIEF’S REPORT: Geoff reported that Woolwich Fire Department had received only one call. It was an alarm going off in a house but the call was cancelled.
Stuat
CODE ENFORCEMENT OFFICER’S REPORT: Bruce reported that there is one new house going up and another half of a house being built. The half house is due to a fire earlier this year. Dale mentioned to Bruce that there had been an explosion somewhere up his way that shook houses. He asked Bruce if he knew of any blasting going on. Bruce thinks that it may possibly be along the power line. He hasn’t issue any blasting permits in the last two weeks. About a month ago he issued a permit for a very minor blast of about 20 yards of ledge in order to create a ditch for a sewer line.

OLD BUSINESS:
a. Nequasset Church Update: Debbie said that the Church Committee would like to fix the front door, look into the cost of a walkway and clean out the attic in preparation for insulating it. David called for a motion to allow the Church Committee to immediately start repairing the front door, start the process for insulating and investigate walkways. The money should come out of the building repair fund. It was so moved, seconded and passed unanimously by the Selectboard. Lynette will call Frohmiller to have them come fix the door.
b.
Building Addition Update: Jason said that each of the Selectpeople have a copy of the draft additions specifications, Lynette has the advertisement ready to go in the papers and there is a special Selectboard meeting scheduled for Wednesday evening the 7th at 5:00 PM to give final approval of the specifications and plans for the addition. The advertisement requesting bids will be in the paper on Friday the 9th of August. David said hopefully by the end of the year we will be meeting in our new addition.
c.
Other: Lynette said that she hasn’t received any information from the bank yet for finalizing the funding of the addition. She will check with them tomorrow. Allison stated that J. Collins had suggested and in fact encouraged the formation of an ad hoc committee to work on the web site information. Allison has talked with a few people from various backgrounds (i.e. school, businesses, real estate) to get together and see what we want for a website and to see that information stays up to date on our website.

NEW BUSINESS:
a. MMA Annual Election Ballot: It was moved, seconded and voted unanimously to have David sign the ballot on behalf of the Selectboard. They voted for the candidates as they appeared on the ballot for Vice President and Executive committee members.
b.
MMA Convention: It was determined that the three office personnel would not close the office for both the 2nd and 3rd of October to attend the MMA Convention. It was the consensus of the Selectboard that all three could attend on Thursday and then split up the day on Wednesday. On Tuesday August 6th Lynette had more information about the classes that the office personnel would like to attend. Unfortunately very important classes are scheduled for both Wednesday and Thursday October 2nd and 3rd. Lynette, Jean and Janice put forth an offer to the Selectpeople that if they could attend the conference on Wednesday and Thursday, they would in turn be open 9-5 on Monday (as usual), 9-6 on Tuesday the 1st of October in place of Wednesday the 2nd and then 9-3 on Friday (as usual). That way the residents would still have three full days to conduct business at the town office. The Selectpeople gave the staff the go ahead to do that.
c.
MMA Property and Casualty Pool Letter: MMA feels that the town needs to increase the insurable value of its buildings. There will be no increase in premium this fiscal year but there will be in the next year. The Selectpeople discussed the merits of increasing the value on the Municipal Building and the North Station and agreed that they need to do that. Regarding the Old Townhouse and the Nequasset Meetinghouse, they feel that they are irreplaceable and shouldn’t increase the value on those buildings. Lynette will call MMA and check to see what the increase in premium will be for next year. (Lynette found out that the premium increase on the Old Townhouse is $10.00 and the Meetinghouse is $57.00 for the year. The increase on the other two buildings combined is $363.00. It was decided to go ahead and increase the insurable value on all buildings as noted in MMA’s letter). See minutes of Special Selectboard meeting held Wednesday August 7, 2013.
d. Supplemental Tax Bill: Norma Holbrook Brown requested to have eighteen acres of her land removed from the current use designation of Farm Land. This action required a supplemental tax bill (penalty for withdrawal). It was moved, seconded and voted unanimously to sign the Supplemental tax commitment as calculated by the contracted assessing agent.
e. Open Space Application/Dewick: It was moved, seconded and voted unanimously to approve the Dewick application as recommended by the contracted assessing agent. It was mentioned that at one time all open space land was listed in the town report so that other residents would know where these properties were located. When a property’s assessed value is reduced in by a current use such as open space, all the other taxpayers make up the difference in their taxes. It was mentioned that this list should be recreated and put in the town report and on the web site with map included.
f. Tree Growth Update/Day: Linda Day submitted an updated Tree Growth Management Plan. It was moved, seconded and voted unanimously to approve the application as recommended by the contracted assessing agent.
g. Other: Lynette was in receipt of a Pole Location Permit from CMP and Fairpoint. It was moved, seconded and voted unanimously to sign the permit. Jack said that he contacted the contractor about how they had left the construction site at the bridge by the Taste of Maine.


Adjourned 6:48 PM




Lynette R. Eastman
Town Administrator



Approved:_____________________
cc: Selectboard/Staff

SPECIAL SELECTBOARD’S MEETING MINUTES
Town Office
Wednesday August 7, 2013

5:00 PM

ATTENDANCE: David King, Lloyd Coombs & Allison Hepler and Dale Chadbourne. Jason Shaw, absent

a. Finalize Bid Package for the Building Addition: The Selectpeople reviewed the draft bid specifications/contract package and the building plans. It was moved, seconded and voted unanimously to accept the contract and specifications as amended.

b.
Other: Lynette addressed the topic of increasing the insurable values on all town buildings again. The increase in premium is only $10.00 a year on the Old Townhouse and $57.00 a year on the Nequasset Meetinghouse. It was the consensus of the board to increase the insurable values on those two buildings. (The Selectpeople had opted not to increase the values on those buildings at their regular Selectboard meeting on Monday August 5, 2013)
Lynette heard from the bank and the financing paperwork is now in the hands of the Town’s lawyer.
David suggested that Lynette call Burgess Computers and get an estimate on how much it will cost to run wiring and install a computer on the second floor of the addition.



Adjournment 6:00 PM


Respectfully submitted,
Lynette R. Eastman, Administrator



Approved:____________________

SELECTBOARD MEETING MINUTES
Monday July 15, 2013


6:00 PM Regular Meeting


ATTENDANCE
: David King, Dale Chadbourne, Lloyd Coombs, Allison Hepler & Jason Shaw

5:00 PM
Meeting with Jay Collins, RE: Town of Woolwich Website


The Select people met with Jay Collins, who designed and maintains the town’s website. This meeting was to discuss the best way to keep information current on the site and to address possibly hiring someone to do this. Jay is open to staying on the website if he can get some help with keeping it up to date.

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Select board Meeting, Chairman of the Board, David King, led the audience in the Pledge of Allegiance to the flag of our country.

Ia. OPENING OF BIDS: Vice-Chair Dale Chadbourne opened the bids for the Purchase of Town-owned property on Stoney Creek Dr., Map R13 Lot 017-C. Chair David King read the bids, which were as follows:

Paul E. Newton, PEN, LLC $17,557.00
Monte Fox 6,825.00
David Allen 12,000.00
Chrystal Murray 5,000.00
Jeremy Knox 1,262.00

Ib. Public Hearing: David King opened the public hearing to take comment on changes to the Town’s General Assistance Ordinance. Seeing none the public hearing was closed. It was moved, seconded and voted unanimously to approve the changes to the General Assistance Ordinance.


Ic. PREVIOUS MEETING’S MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the July 01, 2013 Select board meeting minutes as written.

SELECTMEN’S COMMENTS: Jason commented on the old Town Hall and how nice it is with the trees cut back. Allison reported that the Bath Water District did not get a large grant from NOAA to replace the fish ladder and, as a result, repair plans have been scaled back. David commented also on the Old Town Hall. He stated the trees are down and away from the building now. It was also stated that in removing the trees, the boundary markers were re-discovered. The individual who did the work there did a very good job. There is also some junk being left behind the Old Town Hall by someone taking advantage of the “privacy” from the trees.

PUBLIC COMMENTS: None.

ROAD COMMISSIONER’S REPORT: Jack Shaw reported that there will be work starting end of July by MDOT on a bridge on Rt. 128 just above Days Ferry; the road will be closed for two months. Fire Chief Geoff McCarren stated that emergency personnel were not notified of this road closure. Jack said he is staying in touch with the “powers that be” and will keep the Town abreast of what is happening and when. He also stated that the bid for the road work went to Wyman and Simpson, the same company that worked on the bridge by Taste of Maine. Jack asked for Selectboard members to meet with him and the MDOT representative on Wednesday at 1:00 PM regarding repairs needed at the Dike area. Jack also reported that he plans to do some paving on Nequasset Road and Shaw Road.

EMS CHIEF’S REPORT: The EMS Report was given by Bill Longley: There were 9 calls – 8 were transported by Northeast, 1 was not transported and Woolwich EMS did not respond to 2 calls. He also reported two additional resignations. There was a lot of discussion about changes that will take place within EMS since the resignations last month. Bill is considering a system of staffing weekends with a minimum of 2 people who can either be at the station for 8 hr. shifts or within 5 minutes of the station, on call from 6 pm Friday until 6 pm Sunday. This may develop into 12 hour shifts. Under discussion is the possibility of paying these individuals $2 or $3 per hour as incentive to be on call, with regular pay when out on a call, and to do this as a 6 or 8 month pilot program. The Selectboard recommended that Bill come back with a proposal at the next meeting. Also under consideration was the restructuring of officer pay, resulting in a savings of $2000, which could be used as “incentive pay.” Since the Town Meeting voted to spend that money as Officer pay, the Selectboard was not in favor of moving those funds into payroll for calls without holding a Special Town Meeting. The Selectboard set up a meeting with Bill before the next Selectboard meeting.

FIRE CHIEF’S REPORT: Geoff reported that there had been 3 calls, including 1 structure call and a mutual aid call. Stuat

CODE ENFORCEMENT OFFICER’S REPORT: Bruce said that he has issued a permit for a new modular home, which Bruce states is about the second or third modular home but there have been no permits for stick built homes. He also reported that he met with DEP regarding the gravel pit that is partly in Wiscasset and partly in Woolwich. Bruce commended Lynette for the letter that she wrote to our legislators about voting against MUBEC (Maine Uniform Building and Energy Code) coverage for towns between 2000 and 4000. He reported that it did not pass in this year’s session.

OLD BUSINESS:
a. EMS/Fire: Due to the resignation of the EMS Director and the 2 Deputies, Fire Chief Geoff McCarren recommended that Bill Longley be appointed EMS Director. It was moved, seconded and unanimously passed by the Selectboard to appoint Bill Longley to the position. Allison also wanted to thank Dana, Greg, Don, Geoff and all the emergency volunteers for their work on behalf of the Town, noting that she learned a lot about what they did at the recent joint meeting of Fire and EMS personnel. The Selectboard also made minor changes to the policy regarding EMS. It was moved, seconded and voted unanimously to have the Selectboard continue to appoint the EMS Director but that the Director will report to the Fire Chief, and that the budgets continue to remain separate. It was noted that Bill has been appointed to fill the remaining months of Dana’s term, which expires June 30, 2014.
b.
Other: None.

NEW BUSINESS:
a. Stoney Creek Bid Results: It was moved, seconded, and passed unanimously by the Selectboard to award the bid to Paul E. Newton, PEN, LLC, who had the winning bid.

b. Signing Special Town Meeting Warrant: The Selectboard made some changes to the Special Town Meeting Warrant draft to approve funding for the Town Hall addition, including the decision at this point not to include a warrant article to pay for web site design and maintenance (in light of J Collins’s agreement to continue to do the Town web site as a volunteer). It was moved, seconded, and passed unanimously to sign the Warrant after the corrections have been made for the Special Town Meeting on Wednesday July 24th at 6:00 PM at the Nequasset Meetinghouse.

c. Other:
The Selectboard discussed the Town of Farmington’s donation to its sister city in Quebec, Lac Megantic, to help rebuild after the recent train explosion that destroyed a significant part of the downtown. The Selectboard lauded their decision and supported advertising this action and encouraging townspeople to donate by putting a donation jar in the Town Office lobby and to advertise this.


Adjourned 7:15 PM




Jean Mank
Tax Collector
Woolwich



Approved:_____________________
cc: Selectboard/Staff

SPECIAL SELECTBOARD’S MEETING MINUTES
Town Office
Monday June 10, 2013

4:00 PM

ATTENDANCE: David King, Dale Chadbourne, Lloyd Coombs, Allison Hepler & Jason Shaw

I a.
Executive Session: At 4:00 PM it was moved, seconded and voted unanimously to enter into Executive Session pursuant to 1 MRSA § 405(6)(A). The Selectpeople conducted personnel evaluations. At 6:45 PM it was moved seconded and voted unanimously to come out of Executive Session. No business was conducted while in Executive Session.

Adjournment 6:45 PM


Respectfully submitted,
Lynette R. Eastman, Administrator



Approved:____________________

SPECIAL SELECTBOARD’S MEETING MINUTES
Town Office
Thursday June 6, 2013

4:10 PM

ATTENDANCE: David King, Dale Chadbourne, Lloyd Coombs, Allison Hepler & Jason Shaw

I. b.
Other: Boone Burgess came in and asked to speak with the Selectpeople regarding some issues that he feels he and his son have with other Fire Department members. He also had issues with the quality and compliancy of the turnout gear that he and his son have. After establishing the fact the Mr. Burgess had been through the proper chain of command at the Fire Department, the Selectpeople listened to his concerns and assured Mr. Burgess that they would address his concerns with the Fire Chief.

I a.
Grant Application: The Selectpeople would like to install a vault toilet at the Boat Launch/Swim Park and the State of Maine has a grant opportunity that the Selectpeople would like to apply for. The Selectpeople and Lynette went over the application questions together to verify that they were answered the way the Selectpeople wanted. Lynette & Allison will work on the application that must be submitted by the close of business on June 26th. It was moved, seconded and voted unanimously to put in the facility. It was moved, seconded and voted unanimously that the Woolwich Board of Selectmen accept the responsibility of the continued operation and maintenance of the vault toilet as required in the Project Certification form.

I b.
Other: Solid Waste Committee Funds – Jason noted that there was a payment on the warrant for flyers that the Solid Waste & Recycling Committee had printed up this spring but were never sent out. The information on the flyer had not gained final committee approval. At their last meeting the committee members present voted to pay the bill anyway. Jason also noted that in their draft minutes, the Solid Waste committee proposes to buy recycling containers and hand them out to newcomers to town. It is the consensus of the board to have Lynette send them a note letting them know that the Selectpeople think this is not a wise use of their budgeted funds. Liquor License – It was moved, seconded and voted unanimously to waive the public hearing for the liquor license. It was then moved, seconded and voted unanimously to grant a liquor license to the Taste of Maine Restaurant. New Website – The Selectpeople discussed the need for a new website. Lynette had previously let them know about a website service called GovOffice that she is familiar with. She directed them to the website for the Town of Pittston who uses this service. West Bath also uses the same host for their webpage. Lynette will do some more research and get prices for using GovOffice. David asked if there was enough money left in the Selectboard’s contingency account to pay for set up of a new website. There is. Ambulance Contract – David let his fellow Selectpeople know that he has called Steve Bennett and left a couple messages for him. Dave has not yet heard back from him. David would like to set up a meeting with him, the Selectboard and EMS. Next Agenda – David said to keep the agenda as light as possible as the next meeting which will be on the 17th, will be held at the Old Town House. Boone Burgess’ Concerns – Chief McCarren came in to be sworn in and while he was here the Selectpeople spoke with him about Mr. Burgess’ concerns. Geoff didn’t feel that the concerns were warranted. David said that the Board assured Mr. Burgess that they would pass on his concerns and they have done that. Lynette Request for vacation time – The Selectpeople (David, Allison & Jason – Lloyd and Dale had to leave earlier) expressed some concern about Lynette asking on such short notice to have two days off to volunteer for the Trek Across Maine on the 13th & 14th of June. (This is her 13th year volunteering)Lynette apologized for the short notice, said that she certainly understood and that she would abide by the Selectboard’s wishes. David said that Dale and Lloyd had told him previously that they did not have a problem with Lynette having the two days away from the office. Jason asked if this was common practice (to ask on such short notice) and Lynette assured him that it was not and that she usually asks for her February, May and June vacation days in January each year. Lynette gained the board’s approval to have the two vacation days.



Adjournment 5:50 PM


Respectfully submitted,
Lynette R. Eastman, Administrator



Approved:____________________