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SELECTBOARD MEETING MINUTES
Monday December 1, 2014


ATTENDANCE: David King, Dale Chadbourne, Jason Shaw, Lloyd Coombs & Allison Hepler

5:00 PM Special Meeting

Eric Sawyer, the new Sagadahoc County EMA Director, met with the Selectpeople in a “meet and greet” session. He passed out information from NEMA which is a guide for Elected Officials with regards to Emergency Management. Eric said that he will work with the Town’s EMA Director updating the town’s Emergency Operations Plan. He then spoke briefly what prompts a Code Red reverse 911 call to the people. David asked if there is a shelter available. Eric said that the regional shelter is in Topsham at the Middle School. David went on to explain that our building has a generator and can be used for a warming station, showers and water. We don’t have any cots. The building could also be used as a cooling station in the summer as we have air conditioning. Eric said that we could explore getting cots and blankets if wanted. The Selectpeople agreed that with a full kitchen and plenty of rooms we could shelter several people. The Selectpeople commented to him about the recent power outages due to winter storms which in turn caused phone outages. Not everyone’s cell phone works at their homes because of their locations. The battery backup on Fairpoint’s stations didn’t last. Eric said that he meets monthly with the PUC. David asked Lynette to write a letter to CMP asking them to make a concerted effort to trim trees on the east side of the town. CMP did a great job on the west side of town a couple of years ago. Eric is happy to support us in this endeavor. Jason commented that he was surprised at the number of gas stations that don’t have generators to run their pumps during power outages. People have generators but if the power is out for a long period of time they won’t be able to get gas. Eric said that there is a statewide plan to have a generator placed at certain stations for a certain length of time so that gas can be purchased.

6:00 PM Regular Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

SPIRIT OF AMERICA AWARD: David King read aloud, a resolution signed by the Selectpeople about William “Bill” Potter who is the 2014 recipient of the Spirit of America award in Woolwich. Bill has worked tirelessly on the Fishway and the surrounding property, all as the volunteer Chairman of the Fish Commission. The award was well deserved.

OPEN TRUCK BIDS: Bids for the sale of the town’s 1989 Ford E-350 were opened and are as follows:
Samuel Bartlett $ 875.51
Charlie Ussery $2,510.00
George Rice $ 234.00
Thomas Chadwick $1,200.00
New Business C- Discuss Truck Bids was then addressed. It was moved, seconded and voted unanimously to accept the bid of Charlie Ussery in the amount of $2,510.


APPROVAL OF MINUTES: It was moved, seconded and voted 4-0-1 to approve the minutes of the November 17, 2014 minutes as written. Allison abstained as she was not able to attend the 11/17/14 Selectboard meeting.

SELECTMEN’S COMMENTS: Lloyd announced that on Sunday the 7th of December, at 5:00 PM, the Woolwich Recreation Committee would be sponsoring the 22nd Annual Tree Lighting and Yule sing at the Nequasset Meetinghouse. Jason said that several people in town were commenting favorably on the FD’s and EMS’ outreach with the power outage. Allison mentioned that she and David went to a meeting with KELT. They discussed improved signage and visitor access to the Fishway. She also reminded everyone of the public MDOT meeting to be held on Monday the 15th of December at 6:00 PM at the Town Office. She is on an email list with the bike/pedestrian folks and they plan to have a large group of people at the meeting. Dale echoed Jason’s comments and thanked the Fire Department and EMS. They were out there all day and all night. David also thanked the Fire Department and EMS who he said did a great job.

PUBLIC COMMENTS: Arthur Brawn thanked the Fire Department & EMS for taking the flags down for the winter season.

ROAD COMMISSIONER’S REPORT: Jack Shaw thanked Geoff and gang for all they did during the storm. It was a very miserable storm but everyone got through it quite well. David thanked Jack and his crew and commented that all the plowing contractors did a great job.

EMS CHIEF’S REPORT
: Bill reported that since the last meeting there were 7 calls. One of the calls was transported by Northeast and none by WEMS. The rest of the calls were cancelled. There was a call this morning that nobody responded to and Bill didn’t have any paperwork for. Bill attended 5 of the 7 calls. West Bath paid their portion of the text message system bill in full. Bill said that he helped EMA Director Dickey Brigance over the weekend. During the storm the FD and EMS people called approximately 42 people were called. FD and EMS assisted with water for animals and assisted one person with a generator. There were 26 people that they were unable to make contact with. So they went out on the road going to those folks one by one. They helped one person with a generator. They didn’t find anyone in distress. The emergency call list is a bit outdated at this point. Bill will get together with Lynette to make the necessary updates. David commented that during the storm he assisted many of his neighbors with their generators. He was amazed at how close some of the generators were to the homes and with the exhaust pointed towards the house. If you do nothing else, turn the generator so that the exhaust is pointed away from your home. Bill said the generator should be 10-15 feet away from your home.

FIRE CHIEF’S REPORT: Geoff reported that since the last meeting there were 19 calls. Most of the calls were due to the storm. They had public assistance and welfare checks. The welfare checks kept them busy from 10:00 AM to 4:15 in the afternoon. The biggest problem was having no phone service in town. Even the station was out. Without the phone the security system doesn’t work. Some of the other calls were a smoke check, mutual aid to Bath, alarm sounding, 6 trees on wires, 6 vehicle accidents without extrication, mutual aid to Wiscasset and a mutual aid to West Bath. The craft fair, as usual, was a great success. He thanked BFC Marine for storing the trucks while the fair was going on as the weather was very cold. They do it every year for the Fire Department at no charge. Geoff announced that MMA awarded the Fire Department with another Safety Enhancement Grant for two more sets of turnout gear. David asked Chief if the Fire Department wants the air compressor that is in the furnace room. It has been unhooked since a new compressor was purchased for the sprinkler system. The old compressor needs to be moved out of that room as we are planning on having it professionally cleaned.
Old Business item c. North Station Lock and Clean out of Building – Twin City Locksmith will be installing a new lock system at no cost out of appreciation for the Woolwich FD and EMS responding to their fire. David listed off items that he feels need to be cleaned out of the North Station. It needs to be neatened up some and made more presentable.

CODE ENFORCEMENT OFFICER’S REPORT
: Bruce said that he had done a couple of plumbing inspections, issued a permit for a barn and one permit for a residential structure. Bruce also commented that he had been attending class in Portland that day and would be again the next day. Allison asked him if he had a chance to look at the septic report from 1972. He has been reading through it and found that not too much has changed. Allison and Jason took a ride around the area (Sagadahoc Ferry) and there has been a lot of progress made in the area. There are a lot of upgraded systems. Bruce is concerned because there isn’t much area for expansion and feels there will be a problem in the future.

OLD BUSINESS:
a. Cleaning Furnace Room: Lynette received two quotes for cleaning the furnace room. Serve-Pro quoted $1,060.15 and Service Master quoted $750.00. It was moved, seconded and voted unanimously to have Service Master clean the furnace room. David said that anyone who has something down there should be getting it moved out of there.
b.
Wiscasset Airport Update: Ervin Deck, Airport Manager, gave a brief overview of what has been going on at the Wiscasset Airport since it was built in 1961. There are no major changes with any impact to Woolwich. They have information up on the Town of Wiscasset Website.
c.
North Station Lock & Clean Out of Building: Addressed above.
d.
Other: Lynette was in receipt of an email from Atlantic Mechanical regarding the invoice for work done on the privy. They would like to know if $150.00 would be okay. Lynette is to have Atlantic Mechanical send us an updated invoice with the correct amount to pay.

NEW BUSINESS:
a. Woolwich School Sign: Jason Libby, Principal of Woolwich Central School asked the Selectboard to reconsider allowing the School to display messages on their new sign at intervals less than every 10 seconds as stated in the Town’s sign ordinance. He went to the Planning Board but it isn’t in their jurisdiction so now he has come to the Selectboard. David said that he wouldn’t mind cutting it to every 5 seconds to which Lloyd agreed. Bill Longley stated that they don’t want to get the strobe effect which is likely to happen if they have the sign changing too frequently. Jason pointed out the he feels the school qualifies as an exception under Section 2.7.1 of the Sign ordinance, making it exempt from the 10 second rule for flashing signs. The rest of the board agreed so it was moved, seconded and voted unanimously that, because the school serves a “governmental function,” it is therefore exempt and can set its own time frame for the sign. However it is recommended by the Selectboard that is shouldn’t flash at any less than 5 second intervals.
b.
Committee Appointment: Caelie Smith submitted an application for appointment to the Public Communications Committee. It was moved, seconded and voted unanimously to appoint her to the committee.
c.
Truck Bids: Addressed above.
d.
Other: Town Clerk, Janice Bradford, who is also Registrar of Voters needs to be appoint to a two year term with the end of the term falling on an even year according to the Secretary of State’s office. It was moved, seconded and voted to appoint Janice as Registrar of Voters through 12/31/2016. Lynette asked if the town office could be closed on the Friday after Christmas, much like happens on the Friday after Thanksgiving. After a bit of discussion and Lynette agreeing that the office could be open on Monday, Tuesday and Wednesday of that week, it was decided that the office would close at 2:00 PM on Wednesday December 24th, stay closed both Thursday and Friday the 25th and 26th and close at 2:00 PM on Wednesday the 31st of December. Lynette will put up notices of the closures. Allison asked Lynette if she had received any information from the Solid Waste & Recycling committee yet. She has not. They will have a joint workshop before town meeting.


Adjourned 7:15 PM


Respectfully Submitted
Lynette R. Eastman
Town Administrator




Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday October 20, 2014


ATTENDANCE: David King, Dale Chadbourne, Allison Hepler, Jason Shaw & Lloyd Coombs

6:00 PM Regular Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

PUBLIC HEARING: David King opened the public hearing at 6:00 PM to receive comments if any on the acceptance of the General Assistance Ordinance appendices B & C. Seeing none, he closed the public hearing and moved to New Business item a. It was moved, seconded and voted unanimously to accept the General Assistance Appendices B & C. The Selectpeople signed the acknowledgement form.

APPROVAL OF MINUTES: The minutes of the October 6, 2014 meeting were not completed and were not available for this meeting.

SELECTMEN’S COMMENTS: Lloyd thanked and congratulated the Public Communications Committee on the most recent edition of their newsletter. It is very well done. He then recognized Bill Potter for all the work he has done with regards to the grand opening of the new fish ladder. Jason reported that he was one of the three Selectpeople who attended the Fire Department’s open house last week. It was very nice and very well attended. Allison commented that the newsletter is up on the web site. Dale also commented that the Fire Department open house was very nice, very well planned.

PUBLIC COMMENTS: Debbie Locke commented that we lost a very special resident lately, Edna White. Allison spoke at a gathering in her memory. Edna was serving on the Public Communications Committee and the Nequasset Park Improvement Committee at the time of her death.

ROAD COMMISSIONER’S REPORT: Jack asked Lynette if she had anything for him. Lynette was in receipt of a complaint that logging trucks were operating on the Old Stage Road section 2 and traveling to River Road instead of to the Middle Road. Jack said that he had spoken with the harvester and the matter was taken care of. David commended Jack and crew for the job done outside the municipal building. Jack said that they will follow up with some paving.

EMS CHIEF’S REPORT
: Bill reported that the rust repair on Rescue 2 has been completed and it is back in service. Northeast Mobile Health Service submitted their quarterly report. That was briefly discussed. Since the last meeting there were six calls of which WEMS did not respond to four. Bill noted that he was on vacation last week. Three of the calls were transported by Northeast. Bill is in receipt of a notification that Northeast’s insurance has been cancelled. He has not had the opportunity to speak with them about it. (Lynette has since received communication from Northeast saying that it was a mix up with their insurance company. They do have insurance.) Bill was contacted by North Woolwich Methodist Church, who several years ago purchased an AED. The battery pack on the AED had expired. Bill had one on hand and gave it to them. They offered to pay for it but he said no. They are to consider it a donation from the Town of Woolwich. Bill handed the Selectpeople updates on Ebola and other issues. The EMT class is going to take place. Bill says that there are 5 or 6 people registered for the class. Bill says that Rescue 6 hasn’t been cleaned out yet and that it may be 2-3 weeks before he will have that accomplished. After that it will be sold. At this point an emergency call came in. Bill and Dale had to leave – 6:15 PM.

FIRE CHIEF’S REPORT: Chief McCarren was unable to attend but he emailed Lynette his report which David read aloud to the audience.
Hello Lynette,
I don't believe that I'm going to make it to the meeting tonight so just in case I don't.
There haven’t been any calls.
The fire department went to the school for fire prevention and also hosted an open house which went rather well.
Thank you to Allison, Dale, and Jason for stopping by.
On October 25 from 5pm to 9pm the fire department will be hosting the annual haunted house at the municipal building.
Thank you Allison for advertising for us on the sign next to route one.
Cheers,
Geoff

CODE ENFORCEMENT OFFICER’S REPORT: Bruce reported that there were no malfunctioning septic systems at this time. 92 Main Street has replaced their overboard discharge system with a subsurface wastewater system. Bruce stopped at Montsweag Roadhouse due to a call from the State. They put down more mulch and septic sand. At this point we will wait and see what happens when it gets wet and cold. Overall things are going smoothly.

OLD BUSINESS:
a. Cleaning Contract: It was noted that the new contractor was not in attendance and then it was moved, seconded and voted unanimously to sign the new cleaning contract. Lynette will catch up with Heidi when she is in on Wednesday.
b.
Pine State Elevator Maintenance: Travis McDuffie said that they have a new motor on order and will schedule a time to install it. Travis explained the difference between the two elevator maintenance contracts offered to the town. The town will still be required to have a third party inspector to check the elevator once a year for the state certificate. We should plan on budgeting about $1000 for the cost of the inspection and the state license fee. It was moved, seconded and voted unanimously to sign the maintenance agreement that will have Pine State Elevator come four times a year for $150.00 per visit.
c. Discussion of Building Addition financing: The building of the new addition came in under budget by about $24,000. Discussion ensued as to how much money the Selectpeople wanted to return as payment on the principal. It was moved, seconded and voted unanimously to pay $15,000.00 towards the principal. During the discussion it was noted that the contractor has not come and painted the inner office. Lynette is to contact him and schedule a time when he can be here. Also, Lynette is to transfer the $2,500.00 from the sale of the old generator into the Building Reserve account as well as the funds in the Generator Reserve account.
Other: Allison commented that she had a copy of the letter, with signatures, that Mark Wheeler sent to Maine D.O.T. regarding pedestrian and bicycle rider safety on state roads. Allison also asked if it were a matter of policy that the Selectboard can carry forward a balance in an account but may decide not to. This is in reference to lapsing half of the Recreation Committee’s unexpended balance into surplus. Do we ever let the committee’s know? Next year Lynette should email the committees and let them know when we will be discussing the carry forward amounts so they may explain why we should not lapse the funds.

NEW BUSINESS:
a. Sign GA Appendices: This item was taken care of right after the public hearing above.
b.
Sign Municipal Valuation Return: It was moved, seconded and voted unanimously to approve the Municipal Valuation Return a prepared by the Assessing Agent.
c.
Sign Warrant for RSU#1 Election: It was moved, seconded and voted unanimously to sign the RSU#1 warrant for election.
d.
Other: Lynette reported she is in receipt of the official Reed Organ Society, Inc. registration of the pipe organ that is in the Nequasset Meetinghouse. She will make a copy of it for Debbie Locke, Chairman of the Nequasset Meetinghouse Committee. Copies of the sample ballots are now available on the web page.


Adjourned 7:00 PM


Respectfully Submitted
Lynette R. Eastman
Town Administrator




Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday October 6, 2014


ATTENDANCE: David King, Dale Chadbourne, Allison Hepler, Jason Shaw & Lloyd Coombs

6:00 PM Regular Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, David King, Selectboard Chair, led the audience in the Pledge of Allegiance to the flag of our country.

Automobile Graveyard Permit Approval: Moved and seconded to approve a permit for Herbert Geroux’s Automobile Graveyard on Sanders Road.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the September 15, 2014 Selectboard meeting and the September 22, 2014 Special Selectboard meeting as written.

SELECTMEN’S COMMENTS: Jason reported that most of the Selectboard had attended the DOT public meeting which addressed the project scheduled for next year on the substructure of the Nequasset stream bridge. This should have very little, if any, impact on the traffic flow as there is no work necessary on the deck. Allison reported that work is nearly complete at the fish ladder and, according to a report from the Fish Commissioners; the contractors are doing a professional job. Dale said that he will be visiting the Plowing Contractors soon to assure that they have the proper equipment ready for this winter. David informed everyone that he and Town Administrator Lynette will be giving their depositions at the West Bath Town Office on October 21, 2014. This is in regards to the suit filed against the RSU.

PUBLIC COMMENTS: Fred Kahrl mentioned about the political candidate signs disappearing from the triangle by the Bath Bridge. It is thought this is due to visibility issues.

ROAD COMMISSIONER’S REPORT: Jack Shaw reported that paving on Saunders and Old Stage roads is done. He did find some trash dumped by Leveroni’s on Barley Neck and that has been cleaned up. There was some discussion on the proposal submitted for the Town Office parking lot. It was pointed out that the parking spaces will be pushed back to allow for a greater turning radius. Also, there will be an improved access road to the lower level. Arthur Brawn asked if the Handicapped space will be wide enough to accommodate a ramp and the Board assured him it would be. It was moved, seconded, and voted to accept the proposal by a vote of 4-0-1. Jason Shaw abstained from voting.

EMS CHIEF’S REPORT
: Bill Longley reported there were 8 calls, four of which were responded to by WEMS, with 1 transport. There was one refusal, which was attended by Wiscasset. Bill submitted two estimates, one from Gil’s Auto body for body work on Rescue 2. Work will commence Friday morning to be done within the week. Other set of quotes was for Rescue 6. Bill had authorized that time needed to get the quote figured would be compensated. This vehicle is currently out of service. Bill stated he did not think monies spent would make the vehicle more desirable in the event it was sold or traded. Also, Bill mentioned that they have advertised for more EMTs and drivers. Several have signed up for class starting in November. Twelve EMTs are needed for the program, do not currently have that many signed up. David spoke for the Board to say not to spend any more money on the old ambulance (Rescue 6).

FIRE CHIEF’S REPORT: Geoff reported there had been eight calls since the last meeting: public assistance, dog in distress, car accident, 3 smoke checks, car fire, smoke detector activation, mutual aid to Dresden. Open House Public Safety night to be held October 15th from 6-8p.m., Halloween Party to be on October 25th. Lloyd Coombs requested that during the next training if the Fire Dept. could hose down outside of the municipal building. David King asked if fire extinguisher inspections are being done on a regular basis. Geoff said more tags are needed and would be acquired. These would be done monthly going forward. Fred Kahrl mentioned about town resident Sue Whittaker’s loss of her Handicapped van due to a recent accident and expressed concern that it may become a financial burden to her, wondered if the town could or would help. Dale said it was being compensated by her insurance company. Geoff mentioned that they have just submitted another grant to MMA for gear.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce Engert that a couple of overboard discharge systems should soon be replaced with conventional septic systems. There were a couple of minor building permits, and there was a meeting last week regarding Montsweag Roadhouse septic issue and hopefully the State Plumbing Inspector has remedied the situation as the Roadhouse has 30 days to implement repairs. There are two building permits that will go to the Planning Board as they are legally non-conforming. Jason asked Bruce if he was required to inspect the Roadhouse issue and if he was done with it. Bruce said he was not required but that he was not done with it. His opinion was that the State would not follow up on it unless pushed to do so, and if this is not resolved the Board would have options at that time.

OLD BUSINESS: Lynette Eastman had sent a letter to the current cleaning contractor giving him ten days to rectify the situation as to the lapse in work. David thought as of the 12
th the Town should put the contract out to bid. Dale suggested hiring Heidi Zwaan to finish out the contract year, providing she provide proof of adequate insurance and sign a contract. Then the Town would put it out to bid next year so contract term would remain the same. It was decided to go with Dale’s suggestion.
Allison mentioned there is a public meeting Oct. 22
nd at 6 p.m. at the West Bath School regarding the West Bath withdrawal from the RSU.

NEW BUSINESS:
a. Traffic Safety. Mark Wheeler is getting signatures for re-striping the section from Taste of Maine to Dairy Queen to allow for more pedestrian and bicycle safety. This project is slated for 2015 by the DOT. Letter with signatures will be forwarded to the DOT at a later date. DOT is planning to hold a public meeting sometime in the future. Jason said that he thinks the Board should hold off on showing support until there is more information and Mr. Wheeler should perhaps wait until then to send his letter to DOT. Fred Kahrl suggested making the two outside lanes turning lanes through this corridor. Allison offered to write a letter on behalf of the Board to remind MDOT about holding a Public Meeting to address this issue.


b.
Sign County Tax Assessment Return: Moved and seconded and voted to sign.

c.
Other: Sign Town Warrant to elect two Selectboard members: Done.

Allison mentioned that the Recreation Committee wondered why the entire amount was not carried forward to this year’s budget. David explained that it gives tax payers an unreal sense of amounts needed to fund a committee. Each committee should show on the budget request true amounts needed for expenses each year.

Letter from William Brewer, auditor, for David King’s signature. Moved and seconded to allow him to sign. Done.



Adjourned 6:50 PM


Respectfully Submitted
Janice E Bradford
Town Clerk

Approved:_____________________
cc: Selectboard/Staff

SPECIAL SELECTBOARD’S MEETING MINUTES
Town Office
Monday September 22, 2014

4:30 PM

ATTENDANCE: David King, Dale Chadbourne, Lloyd Coombs, Allison Hepler & Jason Shaw

a.
Review Ideas for landscaping: The Selectpeople and Road Commissioner, Jack Shaw met and discussed options for landscaping at the Town Office including the parking lot, as a result of the new construction. Jack agreed to develop a proposal and bring it to the Selectboard for consideration.
b.
Meet with Auditor/Set Mil Rate: The Selectpeople met with Auditors William and Deane Brewer to discuss what account balances would be carried forward or would be lapsed to surplus. After all was said and done a balance of $1,287,013.07 remained in Undesignated Fund Balance (Surplus). Town’s people voted at town meeting to use up to $900,000.00 to reduce the tax commitment. The auditors approved of the Selectboard using that amount. It was moved, seconded and voted unanimously to set the mil rate at 14.30. That is an increase of .50 over last year’s mil rate of 13.80 or about a 3.5% increase.
c.
Other: It was moved, seconded and voted unanimously to go into executive session pursuant to 1 MRSA §405(6)(F) to discuss a confidential record (Poverty/Infirmity Abatement). At 6:45 PM it was moved, seconded and voted unanimously to come out of executive session. No business was conducted while in executive session. Lynette was instructed to return the application to the applicant because not enough information had been provided.

Adjournment 6:45 PM


Respectfully submitted,
Lynette R. Eastman, Administrator



Approved:____________________

SELECTBOARD MEETING MINUTES
Monday September 15, 2014


ATTENDANCE: David King, Dale Chadbourne, Allison Hepler, Jason Shaw & Lloyd Coombs

6:00 PM Regular Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the September 2, 2014 Selectboard meeting as written.

SELECTMEN’S COMMENTS: David commented that John Cakouros was his ninth grade English teacher and the most memorable teacher he had in school. John was the health officer when David first was elected to the Woolwich Selectboard. Mr. Cakouros recently passed away and David asked for a moment of silence in his honor. Lloyd asked if there was a meeting with the auditors on Monday the 22nd of September at 5:00 as he didn’t see it listed in the upcoming events. There is a meeting scheduled for that day and time. Jason reported that Barbara Richards and Debbie Locke had painted the front entryway of the Nequasset Meetinghouse. It looks very nice. Jason commented that the Town’s grounds keeping contractor is doing an excellent job and recommended that the Selectpeople have a conversation with him about extending his contract for another year. Allison commented that the Public Communications Committee will have a 1/3 page insert with the tax bills stating that the newsletter will be available online in October. The Committee also talked about videotaping the Selectboard meetings. Dale commented that he also had Mr. Cakouros as a teacher and it was the most interesting year of his high school experience.

PUBLIC COMMENTS: None

ROAD COMMISSIONER’S REPORT: Jack reported that everything looks good. They cut down the branches that Geoff had complained about at the last Selectboard meeting. He has talked with Mr. Crooker and it looks like paving will begin next week.

EMS CHIEF’S REPORT
: Bill reported that there had been eight calls since the last meeting. Five calls were transported by Northeast and none by WEMS. There were two calls that had no response by WEMS. Bill attended six of the calls. One of the calls was standing by for the Bike Maine ride that came through town on the River Road last week. There is going to be mandatory EMS training here on Wednesday evening. Rescue 6 has been taken out of service as talked about two weeks ago. Bill has asked Donald to put a sticker on it and is waiting for a quote on fixing the radiator, the suspension system and anything else it needs in order to stay in service. Bill has taken Rescue 2 to three different auto body shops to get quotes for needed repairs. Two of the shops were not interested in doing rust repair. One shop was interested in doing the repairs and will fax us a quote as soon as possible. Regarding the proposed purchase of a new ambulance; the company does not do trade in’s on new vehicles. They would take our vehicle on consignment and sell it for us but not accept it as a trade in. Bill checked to see if there were any later model ambulances for sale. He found a 2011/2012 with about 50,000 miles for $98,000. Starting in November a Basic EMT class will be held every Tuesday and Thursday evening from 6 – 10 PM through April 2, 2015. It is open to the public and other departments at the cost of $895 and they will need to sell a minimum of 10 or 12 spaces for the class to happen.

FIRE CHIEF’S REPORT: Geoff reported four calls since the last meeting. They were a service call, a gas spill, an oil spill and an alarm sounding at the school. Other than that, all is good.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce reported that things have picked up a little bit. He has issued three building permits, 1 permit for change of ownership on the gravel pit and three plumbing permits. Bruce had a one hour phone call interview with FEMA. The final flood plain maps will be out in July of 2015. He made a couple of stops at the Montsweag Flea Market as per the Selectboard’s request. Both times he found no one available to speak with but he will keep on top of it. Kennebec Rental has started construction on their new building. He has made contact with Larry Paul who called the blasting company regarding information they were required to provide. The thirty day time period for reaction or repair on the Montsweag Roadhouse septic system elapsed on the 17th. The repairs as recommended by the engineer were made three days in advance of that. Bruce is still drafting a letter to the state as he is still not happy with the way it was fixed. He is not convinced that it will solve the problem. Cumberland Farms will be starting at any time now to put their replacement system in.

OLD BUSINESS:

a. Parking lot/Landscaping: The Selectpeople and Jack will meet at 4:30 PM before the special Selectboard meeting on Monday the 22
nd and take a look at the area.
b.
Other: Dale commented that he had cut the bushes that were hanging over some of the graves in the Nequasset Cemetery but more work needs to be done. David is going to touch base with Bob King who used to have a group of people that did that kind of work in the cemetery. Geoff said that he would provide the tools if kids from the school wanted to do some community service.
David had Lynette provide the Selectpeople with an article that appeared in the Wiscasset Newspaper regarding the writing of meeting minutes. Legally, a record of the motions and actions taken by the board are what is required. There is concern from some of the Selectpeople that the Selectboard meeting minutes are overly detailed and too many pages long. Allison and Jason feel that in the interest of transparency, it’s good to have more detail than just the motions, seconds and the results of the votes. The feeling of the Selectboard was there can be a happy medium between that and overly lengthy minutes and to experiment with shorter minutes.

NEW BUSINESS:
a. Tree Growth Widrawal Penalty/Leck: It was moved, seconded and voted unanimously to approve the Supplemental tax bill as recommended by Assessing Agent Juanita Wilson in the amount of $1,400.70 as penalty for withdrawing Map R03 Lot 013 from the Tree Growth Current Use Program.
b.
Tree Growth Update/Roth: It was moved, seconded and voted unanimously to approve the Evidence of Compliance for Tree Growth Current Use update as noted by the Assessing Agent.
c. BWD Update: Michael Sinton, Woolwich’s representative to the Bath Water District Board gave the Selectpeople a brief update on what the district has been doing. Affecting Woolwich the most is the replacement of the fish ladder at the dam on Nequasset Stream. It should be completed in about another month.
d.
Cleaning Contract: It was moved, seconded and voted unanimously to give Lynette the authority to work with the cleaning contractor to come up with a mutually convenient time to clean the office during hours so no keys would have to be issued to the cleaner.
e.
Elevator Maintenance Contract: Pine State Elevator has offered the Town of Woolwich an Elevator Service Contract in the amount of $150.00 per visit at a frequency of four times a year. They have also offered the town an Elevator Maintenance Contract at a rate of $200.00 a month. The Selectpeople have several question about the two contracts and asked Lynette to call the company to see if they could have a representative at the next Selectboard meeting on October 6th to answer those questions.
f.
Other: Lynette requested and was granted vacation time in October. She also let them know that she will not be able to attend their October 6th Selectboard meeting.


Adjourned 7:10 PM


Respectfully Submitted
Lynette R. Eastman
Town Administrator




Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Tuesday September 2, 2014


ATTENDANCE: David King, Dale Chadbourne, Allison Hepler, Jason Shaw & Lloyd Coombs

5:00 PM Regular Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the August 18, 2014 Selectboard meeting as written. It was moved, seconded and voted 4-0-1 to approve the minutes of the August 25, 2014 meeting as written.

SELECTMEN’S COMMENTS: Lloyd requested a moment of silence for Jack Albis who passed away recently. He served as the Town’s Health Officer and also was the organizer of the “We Remember” ceremony held each Memorial Day. Lloyd, Jason and Allison met with Senator Vitelli, members of MDOT and some Arrowsic citizens regarding some safety issues in the areas of RTE 127 and RTE 1 South. Next year RTE 1 will have “mill and fill” done on it. It was delayed from this year. 1

PUBLIC COMMENTS: Fred, commenting on the same line of thought, said that he called the striping guy in Augusta. The white stop line on the Middle Road should be painted earlier in the year.

ROAD COMMISSIONER’S REPORT: Jack reported that the closed landfill was mowed recently and that he has about 40% of the roadside mowing accomplished. School signs have been erected and he has spoken with Ted Crooker regarding hot topping town roads. Hot topping will begin in about 3 – 4 weeks. Geoff McCarren asked Jack if he would be cutting some trees on the Nequasset road as they are almost in the roadway. Jack will look into it.

EMS DIRECTOR’S REPORT
: Delayed as Bill was not in attendance yet

FIRE CHIEF’S REPORT: Geoff reported three calls since the last meeting. They were a tree down in the roadway, a 10-55 (motor vehicle accident) and an alarm sounding. Dale asked Geoff to check into a burn pile on the Middle road that has a boat sitting very close to it as if it was to be burned too. Geoff said the people should not be burning the boat.
a. Generator North Station Proposal: The Selectboard is in receipt of a proposal to install a standby generator at the North Station for the amount of $4067.54 from Ben King and Son, LLC. Jason asked what the need was for a generator at the North Station. Geoff said that it takes two to three people to open the doors when there is no power plus they keep a tanker there with water in it. If the power goes out in the winter it would freeze. Lloyd recommended putting this item on the town meeting warrant in May. The quote is only good for 30 days. It was moved and seconded to put this to a vote at town meeting. The motion failed on a vote of 2-3-0. It was moved, seconded and voted unanimously to use the $2,500 from the sale of the old diesel generator towards the purchase of the new generator for the North Station. The remainder of the funds will come from the Municipal Buildings Reserve. Geoff commented that the buttons that open and close the bay doors need some maintenance work. He was given the go ahead to have the maintenance done.


CODE ENFORCEMENT OFFICER’S REPORT: Bruce had nothing “earth shattering” to report as far as building permits are concerned. He has issued some plumbing permits. Bruce was asked how the Montsweag Roadhouse septic system issue was going. He said that there have been no repairs since May and it is still failing. The engineer’s recommendation for a fix was to put wood chips on the wet area. At a recent meeting, Bruce expressed his dissatisfaction with the whole project. He feels that the State in not stepping up to the plate and taking any action as they should be. He read aloud a letter from a Mr. Sweet to Mr. Greer and also a letter to himself from Mr. Greer. See Attached. David recommended that Bruce write a letter to Mr. Greer who is the engineer for the failing septic system. David is concerned that the system will pollute the very sensitive area of Montsweag Brook that it newly opened to clamming again after a multi-year closure. David requested that Bruce write a letter to the State and to copy both Senator Vitelli and Representative Kent. Something needs to be done. Bill Longley said that the person is now Clough Toppan (sp) who Bruce should be contacting at the State level.

EMS DIRECTOR’S REPORT: Bill reported that there were eight calls since the last meeting. There were four transports made by Northeast, one by Wiscasset and one by Bath. There was one call with no response by WEMS. Bill responded to six of the eight calls. Bill explained that WEMS did not call for Bath to respond to an accident in Woolwich. Bath Police called for Bath Ambulance to respond via an okay from a Sagadahoc Deputy. The Bike Maine Event which includes hundreds of bicyclists will be coming through town on the 12th of September. WEMS has been asked to provide their services if needed. Bill will muster a crew for that day. Bill briefly explained an added $500.00 to be paid to Penguin Management Inc. which is a dispatching service. West Bath has come on board with WEMS and WFD as they are on the same frequency. West Bath will reimburse Woolwich for one third of the cost of the service. David asked Bill about the status of Rescue 6. Bill has taken Rescue 6 out of service pending a quote on a repair or replacement of its radiator. David said that if it to remain out of service that the Town should put a for sale sign on it and sell it. Bill still would like to see the town purchase a 2003 ambulance for $27,000. It would be a short term fix and paid for in three years. Buying a newer ambulance could be reassessed in 2017 and brought to the town meeting. Jason commented that the minutes of the August 25th meeting reflects how the Selectpeople and the Fire/EMS Chief feel about the purchase. Geoff has not changed how he feels about it. Without more EMT’s, more transports and more coverage he doesn’t see the need. Lloyd agreed. He said that if Woolwich was primary he would vote for it in a nano-second but we have Northeast and Wiscasset. David once again asked about trading the 2003 that we have for the 2003 that Bill is looking to buy. It is in better condition with fewer miles on it. Comments were made by Jack Shaw, Glen Kirkpatrick and Fred Kahrl. Bill said that he will check with Ron Morin about a trade but he thinks the Selectpeople will be very surprised at what the answer will be. Although he is not interested in sinking any money into the old 1989 vehicle, he is getting a quote for fixing it.

OLD BUSINESS:

a.
MMA Insurance Offer: The Cyber Insurance discussed at the last regular meeting is offered to the town at no additional cost. It was moved, seconded and voted unanimously to sign up for the Cyber Insurance. We will revisit this item if they should begin charging us for it in the future.
b.
Other: Gloria Brawn reported that she and Arthur had gone to seven businesses in town and collected $300.00 in donations for the flag project. The donations were turned over to the town.

NEW BUSINESS:
a. Tree Growth Updates/Warnke’s: It was moved, seconded and voted unanimously to accept Juanita Wilson’s recommendations as noted in her memos regarding Map R11 lot 44 and Map R11 lot 44D.
b.
Other: The Selectboard scheduled September 22nd at 5:00 PM to meet with the auditors to look over the audit and set the mil rate for tax commitment. Regarding another memo from Assessing Agent, Juanita Wilson pertaining to tax acquired properties in town, the Selectpeople want her to continue to assess taxes. Lynette will check with MMA about the legality of not assessing as tax acquired/party in possession/Town of Woolwich.



Adjourned 7:05 PM


Respectfully Submitted
Lynette R. Eastman
Town Administrator




Approved:_____________________
cc: Selectboard/Staff

SPECIAL SELECTBOARD’S MEETING MINUTES
Town Office
Monday August 25, 2014

4:00 PM

ATTENDANCE: David King, Dale Chadbourne, Lloyd Coombs, & Jason Shaw - Excused: Allison Hepler

a.
Discuss Possible Purchase of New Ambulance: The Selectpeople, EMS Director Bill Longley and Fire/EMS Chief Geoff McCarren discussed the merits and needs of a new ambulance to replace Rescue 6 which is a 1989 vehicle. A vehicle that Bill has looked at is another 2003 Ford like the one the town purchased about 3 years ago. The cost is about $27,000 which Bill has come up with different ways to fund. Fire/EMS Chief Geoff McCarren spoke up and doesn’t support the purchase or see the need for another ambulance at this time. That was his recommendation to the Selectboard. The Selectpeople also noted the lack of personnel showing up for calls, the number of calls being down over the last year and the department not transporting many patients. Noting all those items, it is the consensus of the Selectboard that they are not in favor of purchasing an ambulance at this time. Bill is to keep his eyes open for a newer truck/better deal. This will likely be discussed again nearer to town meeting time, depending on what can be found.

Adjournment 6:15 PM


Respectfully submitted,
Lynette R. Eastman, Administrator



Approved:____________________

SELECTBOARD MEETING MINUTES
Monday August 4, 2014


ATTENDANCE: Dale Chadbourne, Allison Hepler, Jason Shaw & Lloyd Coombs
Excused: David King

6:00 PM Regular Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

OPENING OF GENERATOR SALE BIDS: The bids for the sale of the old generator were opened. Dale read them aloud to the audience. They are as follows:
Favreau Electric $1,150.00
Phillip Baker $ 555.55

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the July 21, 2014 Selectboard meetings as written.

SELECTMEN’S COMMENTS: Lloyd Coombs, on behalf of the Woolwich Recreation Committee, thanked everyone involved with Woolwich Day.
Dale reported that he had looked over the books, which is part of his job as Vice Chairman of the Selectboard. Everything seemed to be in order.

PUBLIC COMMENTS: Debbie Locked thanked the Recreation Committee for making Woolwich Day what it is. She also said that it was good to see the Nequasset Meetinghouse being used for the summer concert series hosted by the Woolwich Historical Society. Bill Potter updated the Selectboard with regards to the fish ladder project. Demolition of the old ladder is complete and currently the contractor is widening the slot on the dam. The footings are poured for the new ladder and rebar is being installed. Everyone is doing a good job. Jason thanked Bill for keeping them informed. Linda Crawford stated that there is a major traffic problem on Mountain Road/Hunnewell Lane that occurs four days of the week when the flea market is in business. Jason asked Bruce if he would go speak with the owners of the flea market. Jack Shaw recommended that they have someone in a vest out there directing traffic and he urged Bruce to tell them that. Bruce agreed with everything that was said and at the Selectboard’s direction, he will go speak with them. Gloria Brawn turned in $85.00 in donations that had been collected for the flags during Woolwich Day.

ROAD COMMISSIONER’S REPORT: Jack had been in conversation with Mr. Barden from MDOT. Mr. Barden mistakenly thought that the town owned some catch basins and manholes on US Rt. One. Jack let him know that the town owns nothing on Rt 1. Jack reported that he and his crew cleaned up a huge trash dump on Section one of the Old Stage Road. Names were found in the trash and the Sheriff’s Department will follow up on that. Jack said that the closed landfill will be mowed in 2-3 weeks.

EMS CHIEF’S REPORT
: Bill turned in his bill for signing and payment. There have been four calls since the last meeting, 2 of which were transported by Northeast. There were no “no response” calls. Bill attended all four calls. Bill also reported that Woolwich EMS assisted with the 10K road race that was held on Saturday as part of Woolwich Day. Woolwich EMS and Woolwich Fire are scheduled to assist at the Wiscasset’s War Birds air show. The potential new ambulance is scheduled to be brought here for the next Selectboard meeting so the Selectpeople can look at it. It is being sold by the same company that sold us the last one.

FIRE CHIEF’S REPORT: Geoff was unable to attend but left a handwritten report with Lynette who read it aloud to the audience. Geoff wrote:
Good Evening All, sorry I’m unable to make the meeting tonight. Since the last meeting we have had five calls. They were a mutual aid to Wiscasset, detector activation, a mutual aid to Brunswick and 2 calls about trees on wires. I hope everything went well for Woolwich Day. Here are my two bills to be submitted. We will be attending a live burn in West Bath on Saturday and we will be covering Wiscasset at the Warbirds air show Saturday. Thank you, Chief McCarren

CODE ENFORCEMENT OFFICER’S REPORT: Bruce reported that he had inspected three septic systems, fielding questions and complaints. Things are running smoothly. Lloyd commented about an email received by the Administrator complaining about a building on the Old Arrowsic Road needing new condemned signs. Bruce checked the building and found nothing wrong. It is lived in. Bruce encouraged the Selectpeople to drive by and take a look. Perhaps the person was complaining about the old yellow house on Old Arrowsic road. Bill recommended that the current health officer take a look at it. Lynette will call Dr. Dumdey. (Please Note: It was discovered the next day that Bruce had looked at 22 Old Arrowsic Road which had been mentioned in the email. He went back and inspected the house across the road from 22 Old Arrowsic which is the home the person complained about in his email.)

OLD BUSINESS:

a.
Other: None

NEW BUSINESS:
a. Discuss Generator Bids: The Selectpeople were not in favor of awarding a bid so it was moved, seconded and vote unanimously to table this item until the next meeting.
b.
Public Communications Committee Appointment: It was moved, seconded and voted 3-0-1 to appoint Rebecca Roche to the Public Communications Committee.
c.
Approval of Tree Growth Plans: It was moved, seconded and voted unanimously to approve the DeWick Family’s Tree Growth Application Schedule as recommended by the Assessing Agent. It was also moved, seconded and voted unanimously to approve the DeWick Family’s revised Open Space Land Application Schedule as recommended by the Assessing Agent. It was moved, seconded and voted unanimously to approve the Evidence of Compliance in the Tree Growth forest management plan of Gillette and Grant as recommended by the Assessing Agent. It was moved, seconded and voted unanimously to approve the First Year Classification Forest Management and Harvest Plan for the Wallace parcel (Map R03 Lot 11A) as recommended by the Assessing Agent.
d.
Other: It was moved, seconded and voted unanimously to authorize modifications for the spring sampling of the landfill by Pine Tree Engineering. The cost incurred for treatment will be eligible for cost sharing funds. Allison reported that the Public Communications Committee met, elected officers and decided on terms of office. They plan on having three newsletters per year online and will print some for people who don’t have computers. Lloyd asked if the committee has looked into the feasibility of televising Selectboard meetings. They have not as of yet. Bruce brought up the topic of the proposed modifications to the Wiscasset Airport. He was wondering if Woolwich’s representative to the Airport Committee had ever made a report to the Selectboard. Lynette will call the representative to see if he will come to the next Selectboard meeting and give a report. Bruce also was curious if there are minutes of this committee’s meetings. Lynette was in receipt of an application for appointment to the Cemetery Committee. It was moved seconded and voted unanimously to appoint David Bailey to the Cemetery Committee.


Adjourned 6:45 PM


Respectfully Submitted
Lynette R. Eastman
Town Administrator




Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday July 21, 2014


ATTENDANCE: David King, Dale Chadbourne, Allison Hepler, Jason Shaw & Lloyd Coombs

6:00 PM Regular Meeting
Held at the Old Town House

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, David King, Selectboard Chair, led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the July 7 & 10, 2014 Selectboard meetings as written.

SELECTMEN’S COMMENTS: Jason commented that he, Allison, David, the Planning Board and Bruce had visited the Woodbrook Animal Clinic and found it to be a state-of-the-art facility and a wonderful addition to the town. Also, yesterday (July 20) was Lloyd Coombs’ 80th birthday and he had celebrated by water-skiing which was documented by Collette with a video. Allison mentioned the letter of dismay being sent to MMA regarding insurance costs for the flags displayed on poles since the town was charged a yearly fee of $500 for the last two weeks of the fiscal year ending June 30. Allison also announced the next concert in the series at the Nequasset Meetinghouse on Thursday night will feature Josie Cameron whose specialty is entertaining children (of all ages). Also, the Communications Committee will meet Thursday July 24th at 5 p.m. in the upstairs meeting room. David thanked Jack Shaw for supplying power to the building and a port-a-potty for the meeting. He also informed the meeting that Ben King had commenced work on the new generator and has the pad and wiring installed.

PUBLIC COMMENTS: Debbie Locke spoke about a concern the Gilmore family member had when they had searched the Nequasset cemetery for the headstone of Thomas Hall and it was discovered to be down and covered with weeds. She wondered who was responsible for the repair and maintenance. David said they would take a look at the plot and work toward getting it resolved. Debbie said she would find out where the lot is located. Allison wondered about the circumstances of the different name of the person and David explained that Thomas Hall was hired to serve in the Civil War in place of the Gilmore’s son. Thomas Hall was shot and killed and the Gilmores brought his body back and buried it in their own lot. David brought it up that no one has volunteered to serve on the cemetery committee in spite of all the concern that was voiced earlier this year.
Jack Shaw expressed his desire to move all the trophies and mementos currently stored at the Old Town House to somewhere warm and dry to avoid further damage. Everyone agreed the articles should be displayed somewhere and there was some discussion about how this could be achieved.
Geoff McCarren said someone had called the Town Office and felt they did not get the proper information when they reported a lost dog. Janice Bradford said that whereas the ACO works full-time we normally would say that anyone would have to leave a message for Terry and that nothing would be done by the ACO immediately. The Selectboard affirmed that we do not give out her cell phone number.
Arthur Brawn informed Geoff that one flag on the pole near Cumberland Farms was broken and the one by Taste of Maine has something wrong with it. Geoff said he would take care of it.

ROAD COMMISSIONER’S REPORT: Jack did not have anything to report except a few minor repairs.

EMS CHIEF’S REPORT
: William Longley not currently in attendance. Bill Longley gave his report at the end of the meeting as he was out on a call earlier. There were 7 calls. 2 had no response from Woolwich. 4 responded & transported by Northeast. 1 responded & transported by Wiscasset at the request of the patient. Bill supplied pictures of a rescue vehicle for sale and spoke at length about that. Nothing put forward on that at this time. Asking price $28K.

FIRE CHIEF’S REPORT: Geoff reported there had been three calls since the last meeting: alarm, smoke-check and mutual aid. Lloyd asked how often the Fire Dept has training. Geoff stated they have some training every other week, with water or ice-rescue training every year.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce Engert had nothing new to report.


OLD BUSINESS:

NEW BUSINESS:
a. Discuss Appontment to Appeals Board: It was moved, seconded and voted unanimously to appoint Linda Potts-Crawford to serve.
b.
MMA Voting Ballot: Vice-president and executive committee. It was moved, seconded and voted unanimously to vote for Stephan Bunker for Vice-President (1 year term)and Directors Cynthia Mehnert, Laurie Smith and Patricia Sutherland (3 year terms).
c. Other: Geoff wondered if the Town should consider a back-up plan for ambulance service currently supplied by Northeast. It was tabled until a later date this year.
Collette Coombs invited all to Woolwich Day August 2 and asked for whatever help anyone felt they could give.
Adjourned 6:40 PM


Respectfully Submitted
Janice E Bradford
Town Clerk

Approved:_____________________
cc: Selectboard/Staff

SPECIAL SELECTBOARD’S MEETING MINUTES
Town Office
Thursday July 10, 2014

4:00 PM

ATTENDANCE: David King, Dale Chadbourne, Lloyd Coombs, Allison Hepler & Jason Shaw

a.
Meet with Ben King and Son: The Selectpeople discussed the scope of the Generator Project with Mr. King and they are satisfied that all needs are met. Mr. King will install a new transfer switch at a cost of $1,200.00 making the sum total of the generator project $16,600.00. A letter will be written to Mr. King giving him the go ahead to start the project.

Adjournment 4:30 PM


Respectfully submitted,
Lynette R. Eastman, Administrator



Approved:____________________

SELECTBOARD MEETING MINUTES
Monday July 7, 2014


ATTENDANCE: David King, Dale Chadbourne, Allison Hepler, Jason Shaw & Lloyd Coombs

6:00 PM Regular Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

PUBLIC HEARING: David King opened the public hearing for the purpose of receiving comments regarding the adoption of the updated Appendix A of the General Assistance Ordinance. Seeing none, he closed the public hearing and the Selectpeople moved, seconded and voted unanimously to adopt Appendix A.

OPENING OF GENERATOR PROJECT BIDS: The generator bids were opened and David read them aloud to the audience. They are as follows:
Mid-Coast Energy Systems $20,680
Ben King & Son $15,400
Warren Marr Co., Inc. $24,350
Kokernak Generator Sales $21,450
Favreau Electric $25,777
A.L.L. Electric 27KW $18,817
A.L.L. Electric 25KW $16,478
The Selectpeople decided to discuss the bids at the end of the meeting.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the June 16 and 23, 2014 Selectboard meetings as written.

SELECTMEN’S COMMENTS: Lloyd gave special recognition to the superlative team effort that resulted in the American Flags being posted along Route One in Woolwich. He is a patriotic kind of guy, now every day when he turns onto the Middle Road from Route One he gets a lump in his throat. Kudos to everyone from the Wiscasset Lion’s Club that provided the impetus that resulted in this. About two weeks ago, Lloyd attended the launching of the two skiffs that were constructed by several of the Woolwich School 7th and 8th graders. At that launching, which took place at Woolwich’s boat launch, there was a large group of parents, students, teachers, citizens and representatives of the Maine Maritime Museum. Starting this Thursday July 10th and continuing for the remaining Thursday’s in July, the Woolwich Historical Society is sponsoring a series of free concerts at the Nequasset Meetinghouse. Jason commented that Barbara Richards has offered to sand and finish the entry way floor of the meetinghouse. She would do that in August sometime after Woolwich Day. Jason had a call from the Woodbrook Animal clinic saying that they have moved into their new building and today is their first day of business. They have extended an invitation to the Woolwich Selectboard to stop after the Selectboard meeting for a tour. Jason said that he would be going to the open house. Allison filled in the details of the summer concerts. This Thursday, Sharon Pyne and Doug Protsik will perform. Next Thursday, the 17th is the Montsweager’s, then Josie Cameron on July 24th and last but not least will be Max Ater. More information is on the Town website. Last winter there was an issue with the on ramp onto Route One heading into Bath. A friend of Allison’s who is from Arrowsic called to tell her that they are going to have a meeting with MDOT and Senator Vitelli. Allison was asked if she would like to attend. The meeting hasn’t been set up yet but she plans to attend. Her last comment is on the RSU#1 law suit about which a story appeared in the Times Record. Allison is planning on attending the meeting tomorrow at Superior Court which is where the judge is going to see how to go forward with regards to Woolwich and Arrowsic being completely released from the law suit. The question arose as to whether or not the decision could be appealed. At this point West Bath can’t appeal the dismissal of Woolwich and Arrowsic. They could at the end of the suit. Dale said that he had to echo Lloyd’s sentiments about the flags on Route One. It’s nice to come off from the end of Middle Road and see the flags. Not only is it patriotic but it brightens up the town. David agrees.

PUBLIC COMMENTS: None

ROAD COMMISSIONER’S REPORT: Jack was not available to attend the meeting but emailed Lynette with a short statement that they had monitored the storm Friday evening/Saturday morning. They are not aware of any resulting issues. As always, please notify them is anything comes to anyone’s attention. They will be returning the LRAP certification form next week. Lynette received a request to place a speed limit sign at the north end of Meadow Rd. The same person mentioned that there is a hole by the railroad tracks that cross Meadow Rd.

EMS CHIEF’S REPORT
: Bill reported that there had been 11 calls since his last report. Four of those calls were transported by Northeast and none by WEMS. Three of the calls had no response from WEMS. Bill attended 7 of the calls. Rescue 6 is out of service so Bill had done some research on the internet for possible replacements. He handed the Selectpeople pictures and information on some possible replacements. The unit that Bill is really interested in, he didn’t have a picture of. He strongly believes that Rescue 6 needs to be replaced. David commented that at the last meeting, he had asked Bill to get some other quotes for the repair of Rescue 6. Bill said that he would have more information at the next meeting. Dave questioned Bill about a sizable invoice for a text messaging system. Bill explained that this program tracks all calls to Fire and EMS. The old system was very unreliable. They are trying the new system for a year to see how it works. If they are dissatisfied they won’t pay again.

FIRE CHIEF’S REPORT: Geoff reported that there were four calls since his last report. They were a vehicle accident (10-55), flooded basement, tree down and a call that was cancelled enroute. The Chief’s cell phone is not working properly. It will not stay on. Lynette will call Verizon Wireless to see what can be done about it. Geoff verified with the Selectpeople that it is the policy of the Town to not fill swimming pools. This is due to liability issues. Woolwich Fire Dept. didn’t receive the Safety Enhancement Grant this time around as there were too many applications for the grant. He is working with Universal Gym to get two membership passes for zero dollars. Geoff reported that Woolwich Fire Dept. participated in parades over the Fourth of July holiday. He also thanked everybody for their efforts with regards to the flags on Route One. There was a question regarding the insurance premium the town has to pay for the liability of having the flags. Lynette will check on the insurance premium to see if the flat fee of $500.00 covers just the first 14 flags or all flags that we may want to add.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce reported that with regards to CMP’s tower renovation project, he has been called many times with requests to allow them to work 24/7. He has been more than reluctant to have them work 24/7 in Woolwich. He can find nothing in Woolwich’s land use ordinances or Planning Ordinance that would prohibit them from working when they want to. The only reference in the ordinance is under blasting and that refers to a decibel of 55 gross. There is one other section that refers to working 6:00 AM to 6:00 PM. Bruce has told them initially 6 AM to 6 PM, five days a week. The last time that they called they pleaded with him to at least allow them to work at least daylight hours. He said that request seemed reasonable as there is only one abutter and the company has contacted that abutter who has no issues with them working daylight hours. Bruce told them that he didn’t have the authority to tell them they could work daylight hours but to go ahead and do it until such time as he had a chance to speak with the Selectpeople. The consensus of the Selectboard is to allow them to work daylight hours. This will go on through December.

The next issue is a minor conversion from an overboard discharge to hopefully a septic system. A request was made to use the existing OBD tank which isn’t really a septic tank. Bruce referred them to the DHHS Waste Water for their approval. The parties involved have emailed Augusta and Bruce is awaiting the reply. The third issue is the Old Stage Road property (Ahalt deal). The Selectpeople each have a copy of the letter Bruce sent. He heard from one of the Selectpeople today that the camper trailer has been moved, so maybe we are on the right track with that. Jason complimented Bruce on how well the letter was written.

The next issue is the Cumberland Farms septic system. They are still working with a gentleman out of Gorham who is designing a fix for their system. In the mean time they have a program of pumping it out regularly.

Tammy Doughty of Woodbrook Animal Clinic – there were some issues with inspections but that has been taken care of.

There is a new SSWW system to be installed on Phipps Point Road. It was involved with the movement of a structure. He is awaiting an application for permit. He doesn’t anticipate any problems.

He is experiencing telephone issues with his cell phone, the fee of which is partially paid by the town. He purchased the phone at the time because he needed one that would take good pictures. It is dying rapidly. He is on the third battery which he has purchased himself. He is having trouble emailing pictures to the office. It has been costing the town about $45.00 a month. He says that the most reasonable and sensible solution is Walmart’s Straight Talk program. It costs about $50.00 a month for “free everything.” This is about $30.00 less per month than the phone bill has been. The issue is that the phone is going to cost about $300.00. He is asking for the Selectboard’s approval to purchase the phone from the CEO contingency account. The consensus of the board is Bruce should purchase the phone as inexpensively as possible.

OLD BUSINESS:

a.
Other: Gloria Brawn read a statement she wrote which reads;
Hi, I would like to take some time to thank all the people involved in helping me get the flags hanging high in town by the 4
th of July. I would like to thank the Selectboard, Lynette Eastman for all the paperwork she had to do for CMP and Fairpoint. I want to give Woolwich Fire Department and EMS a special thank you. Both departments gave a donation to buy the flags we needed to start. I also want to thank Geoff McCarren, Bill Longley, Jr and Lonnie Rowe for putting the flags up. I want to thank Domenic Maccio for all the work he did. If I missed anyone, thank you also. It took many people to get this approved and put in place but I think if you asked any of us, we would all say it was worth it. They are beautiful. We are still accepting donations.

Allison commented that a notice should be put on the website about accepting donations. Allison also had an update on the Fishway. She and Bill Potter met with folks from KELT and Bath Water District to talk about a viewing platform. The consensus of what was best was a removable railing around at the top where the fish counters have traditionally been. There was also information about a removable ramp that would go down to the bottom at an undetermined spot at the moment. It’s possible that because it’s removable it may not have to meet all the ADA requirements. Dave said that he would want to know that for sure. Carrie said that the Vo-Tech can build them and it wouldn’t be very expensive. Bill and Allison asked her to get all the information to them. Then Allison will present it to the Selectboard.

NEW BUSINESS:
a. Discuss Generator Bids: Discussed at the end of the meeting

b.
Committee Appointments: It was moved, seconded and voted unanimously to re-appoint the two incumbents to the Ag/Forestry Committee. It was moved seconded and voted unanimously to appoint the two applicants to the Board of Appeals. One was a re-appointment and the other was a new applicant. It was moved, seconded and voted unanimously to re-appoint the only applicant to the Conservation Commission. There were 5 applicants for three positions on the Planning Board. It was moved, seconded and voted unanimously to re-appoint the three incumbents. It was moved, seconded and voted 4-0-1 to re-appoint the incumbent and appoint the new applicant to the Recreation Committee. It was moved, seconded and voted unanimously to re-appoint the incumbent to the Road Committee. It was moved, seconded and voted unanimously to re-appoint the two incumbents to the Shellfish Committee. It was moved, seconded and voted unanimously to re-appoint the two incumbents to the Solid Waste and Recycling Committee. It was moved, seconded and voted unanimously to appoint the only applicant for the Nequasset Park Improvement Committee.

c.
LPC Ballot: It was moved, seconded and voted unanimously to vote for the first two candidates on the Legislative Policy Committee Ballot.

d. Tree Growth Update: It was moved, seconded and voted unanimously to accept the Assessing Agents recommendations as noted in her memo dated 6/26/14 regarding property owned by Robin and Martin Willebeek-LeMair.

e. Other: Lynette reminded the Selectpeople that she will be out of the office for the next two weeks. They gave her the “okay” to attend a funeral on Friday morning. The Selectpeople briefly discussed the voting location application required by the Secretary of State’s office. David signed the application. Allison asked if anyone had looked into having the election at the town office now that we have the elevator. The Secretary of State would have to approve of the location but there probably would be room to hold it in the large upstairs meeting room. David said that he actually thinks that having the elections at the school is a great use of the school cafeteria. It’s on the first floor and voting is the one thing that he is happy to keep at the school.

At this point the Selectpeople returned to “New Business a”. They laid out the seven generator bids to compare them “apples to apples.” All but three bids provided for installing a 27KW Generac generator. One provided for a 25 KW Caterpillar, one a 25 KW Kohler and the last was for a 25 KW Generac. In looking at the low bidder’s package; he has included everything requested and David would find it hard not to go with that bid. Allison asked if we could ask Ben King to meet with the Selectpeople. Jason really would like to have the low bidder come in and speak with them as well. Lynette will call Mr. King and see if he can meet with the Selectpeople on Wednesday or Thursday this week. It was moved, seconded and voted unanimously to accept the low bid pending a meeting with them and assuring that all conditions are met.

Adjourned 7:40 PM


Respectfully Submitted
Lynette R. Eastman
Town Administrator


Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday June 16, 2014


ATTENDANCE: David King, Dale Chadbourne & Lloyd Coombs
Excused: Jason Shaw and Allison Hepler

5:00 PM Workshop – Nequasset Park Improvement Committee

Committee Chairman, Joan Jordan briefly explained to the Selectpeople what recommendations made by DEP, a gentleman from the Maine Dept. of Labor and a contractor who sells handicapped accessible floats have made for improvements at the swimming area. The committee will fill out the application and insert all needed inclusions with the intent of having it filed before June 30, 2014. David said that something is better than nothing and the committee should move forward with their plans. Lloyd said that it needs to be made attractive enough to get the kids to swim there and get them away from the boat launch. David said that if they need seed money in order to receive grant monies to let the Selectpeople know.


5:30 PM Workshop – Year End Budget Adjustments

After reviewing the towns expense accounts, it was recommended that the over expenditure on the Town Reports line be covered by Selectboard contingency funds. The over expenditure on the Tax Maps line should be covered by Selectboard Contingency but only after the contingency funds in the amount of $836.30 transferred earlier in the year to the Litigation account be returned to the Contingency account. This will not leave the litigation account short because the Selectpeople held a special town meeting earlier in the budget year to appropriate new funds for the Litigation Account. The Litigation Account is in good standing. The Shellfish Warden account is a bit overdrawn but sales for the grandfathered clam license holders should start a few days before the beginning of the new budget year. We will hope for some sales. In the remaining time before the regular Selectboard meeting started, the Selectpeople discussed the status of tax foreclosed properties with Tax Collector, Jean Mank.

6:10 PM Regular Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the June 2, 2014 Selectboard meeting as written.

SELECTMEN’S COMMENTS: Although Jason was absent, he left a written comment with Lynette who read it aloud to the audience.
  ”The area in front of the new addition has been planted and I would like to recommend that the Selectboard ask Lynette to send a card of Thanks to the Bath Garden Club on the Town's behalf for their generous donation. Also, Matt Gagne has installed the new Horsepower Restriction signs at the Boat Launch behind the Town Office. The Bath Water District paid for the signs and he donated the installation."
PUBLIC COMMENTS: None

ROAD COMMISSIONER’S REPORT: Jack reported that all is quiet, pretty much. There wasn’t much damage from the big rain. There were just a few small washouts along the edges of some roads which is normal. They are doing the best they can.

EMS CHIEF’S REPORT
: Bill turned in his bills for payment. There is a bill for an AED which he was able to purchase for $1,600.00 which is a good price. There have been five calls in the last two weeks. Northeast transported one, WEMS transported one and three didn’t require transport. Bill attended 80% of the calls. There will be a Basic EMT class starting this fall here in Municipal Building. After a certain number sign up we receive one free class. These classes will be held from either 6-9 PM or 6-10 PM. Lloyd asked Bill if WEMS had been covering weekends. Bill said that there haven’t been enough personnel available to do that yet.

FIRE CHIEF’S REPORT: Geoff was unable to attend but Bill gave a report for him. The Fire Dept. payroll is done and will be turned in to Lynette by tonight. There were five fire calls in the last two weeks. Bill knew that one was a car accident and one was pumping out a basement. He is not sure what the other three were. A Fire Department member will be graduating in July from the Fire Fighter 1 & 2 classes. This is a great accomplishment. The Woolwich Fire Dept. has commitments to be in two parades for the fourth of July. They will have a truck in the Wiscasset parade and one in the Bath parade.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce said that he would be sending a letter out to the landowner of the property on Old Stage Road that is in non-compliance by having two occupancies on a non-conforming lot. Plus there are some septic issues. He also reported the he spoke with a gentleman at Bath Subaru about banners and signs that they have erected. There may also be a problem with the flea market’s signs. He asked the Selectboard’s recommendations for addressing the issues as it should be the same for everyone. David said that where both issues were on State MDOT property that Bruce should call the State. Bruce made an inspection on a property on the River Road and also two “after the fact” inspections on a new business in town. He has received no word on the septic system at the Roadhouse although he frequents it regularly. Cumberland Farms is on the ball and being very cooperative about taking care of their septic issue.

OLD BUSINESS:

a. Status of RT 1 Flag Project: Gloria said that she couldn’t start any fundraising for the flags, etc. until she knows how much they are going to cost. Bill will get a quote from the Sign Store and Flag Center. Lynette said that the three signed copies of the agreement were sent last week to Fairpoint and she is waiting to hear from them. Bill said that the Fire Dept. and WEMS will each pledge $350.00 of the $500.00 donated to them from the Lion’s Club.
b.
Tax Acquired Property/Weston Road: The Selectboard is in receipt of a letter from the high bidder that says he is no longer interested in purchasing the property. Lynette has spoken with Maine Municipal’s legal department and it is okay to offer the property to the next highest bidder. Al Cray is the next highest with an offer of $23,750.00. MMA Legal also said that the Town’s lien supersedes the DHHS lien that is on the property. We will need to disclose that there is a DHHS lien to the Mr. Cray. Lynette noted that Jean has spoken to him about it and he still wants the property.
c.
Other: Patrick Manuel, RSU#1 Superintendent, via an email from School Board member, Jenny Ritch-Smith, states that RSU #1 is in the process of filing a waiver request with the Department of Education regarding foreign language curriculum.

NEW BUSINESS:
a. Statutory Appointments: David read the list of appointments needing to be made via a memo from the Administrator. It was moved seconded and voted unanimously to re-appoint the people as named in the memo.
b.
Sign Audit Engagement Letter: It was moved, seconded and voted unanimously to sign the engagement letter with the auditor.
c.
Finalize Budget Adjustments: It was moved seconded and voted unanimously to finalize the budget items as discussed in the workshop.
d.
Other: Recommendations for Veteran’s Exemptions – It was moved, seconded and voted unanimously to grant Veteran’s exemptions as recommended in a memo from Assessing Agent, Juanita Wilson Hennessey.
Lynette is in receipt of an invoice for the Vault Privy and is looking for approval from the Selectboard to pay it. All requirements of the contract have been met and she is to pay it.
David noted that the next Selectboard meeting will be taking place at the Old Town House on the Old Stage Road on Monday July 7, 2014.


Adjourned 6:35 PM


Respectfully Submitted
Lynette R. Eastman
Town Administrator



Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday June 2, 2014


ATTENDANCE: David King, Dale Chadbourne, Allison Hepler, Jason Shaw & Lloyd Coombs

4:30 PM Staff Meeting

At 4:35 PM it was moved, seconded and voted unanimously to enter into executive session pursuant to 1 MRSA §405(6)(A) to discuss a personnel matter. It was moved, seconded and voted unanimously to exit executive session at 4:50 PM. No business was conducted while in executive session.

5:00 PM Workshop – Care of Closed Landfill

There was much discussion about when, where and how the closed landfill should or should not be mowed. Ultimately, when all was said and done, Fred Kahrl stated that he was not interested anymore and would solve the problem by stepping down his request to mow the landfill and not push the issue any further.

5:30 PM Workshop – Generator Specifications

After reviewing the draft specifications the Lynette had written up, a few changes were recommended. Lynette will get the changes made and place an advertisement in the local papers regarding proposals for a new generator. The Selectpeople decided that they will not include asking for proposals for a generator for the North Station with the proposals for the stationary generator for the Municipal Building.

6:00 PM Regular Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the May 19, 2014 Selectboard meeting as written.

SELECTMEN’S COMMENTS: Lloyd attended the “We Remember” Memorial Day ceremony in Bath. This was the 13th consecutive year of the event and he has attended them all. Jason commented that the Bath Garden Club would be planting the new garden at the Town Office on Friday (6/6/14). The School has a new LED sign. We should find out how much it cost. Allison commented that she would be missing the next Selectboard meeting. Jason also will be missing the next meeting. Allison also reminded us of the Meeting with MDOT and a group of bicycle enthusiasts on June 10th from 3-5 PM. Allison asked Jack Shaw if he could be there. She also noted that the Woolwich Historical Society is now open on Sunday’s from 12-4 PM. It was determined that the next Selectboard meeting will not take place at the Old Town House as Jason and Allison will both be out of Town. The first Selectboard meeting in July (07/07/2014) will be held at the Old Town House.

PUBLIC COMMENTS: Debbie Locke noted that the organ in the Nequasset Meetinghouse has been registered with the Reed Organ Society and listed in their historic database. Walter Cummings talked to the Selectpeople about an incident at the Town Office where someone thought he had run into Dr. Dumdey’s vehicle while backing out of the parking lot. A Sheriff’s Deputy came and looked at Mr. Cummings’s vehicle and determined that it had not hit another vehicle. Dr. Dumdey apologized to him but Mr. Cummings is looking for an apology from the two clerks in the office and one from the witness. David apologized on behalf of Jean and Janice but explained that we have no control over the alleged witness to the incident.

Charlie Bingham raised a concern about RSU#1 Schools, Woolwich Central School in particular. His children attend that school and are unable to receive classes to learn a foreign language. The State of Maine mandates that schools should be teaching the students foreign language but they are not. He would like to have something done about that. The school is running programs that are not mandated to the detriment of others that are. He has talked to several people on the State level, the Superintendent and school board members. He wants to know why, if they are not teaching what they are supposed to, do we have to pay them. David said that we do have to pay them. He also let Mr. Bingham know that his concerns would be passed on as the Selectpeople don’t have any more authority than anyone else over this matter. The Department of Education is responsible for the oversight of the schools.

ROAD COMMISSIONER’S REPORT: Jack said that there were some concerns with a wood cutting operation on the Dana Mill Rd. The concern is that they would damage the road with their trucks. There was a meeting with that person which went very well. He was very responsive to the Town’s concerns. Jack is keeping an eye on the road.

EMS CHIEF’S REPORT
: Bill reported that he had passed in the EMS bills for payment and also the EMS six month payroll. Bill logged 12 calls in the last two weeks. The text message system has not been working. It has been intermittent at best. They are currently in a 30-day trial with a new system. There were two “no response” calls, 3 calls that were transported by Northeast, 1 call that was transported by Bath EMS and 1 call transported by Wiscasset EMS. The Wiscasset call was a “no response” from Woolwich and Northeast had no trucks available. The Bath call was “difficulty breathing from an insect bite/bee sting.” In the first two minutes of the call the situation got elevated with chest pain. Northeast signed on from Dresden and at that point Bill called Bath. They were closer and could get to the patient quicker as the call was from the down town area in the vicinity of the bridge. Bill has now ordered some adult and some junior “epi” pens for the ambulance. They are very costly but if he had had them on the ambulance he may not have had to call Bath. Bill said that he attended 7 of the 12 calls.

FIRE CHIEF’S REPORT: Geoff reported that there had been two calls since the last meeting. One was an “odor” call. Someone could smell diesel from across the river. They found nothing. The other call was for “traffic control” on Route 1 for a dump truck that blew a front tire. They also were toned out for a gas spill for the same incident so they considered it just one call. Geoff also turned in his bills for payment. Everything is running okay. Allison asked how their event on the previous Saturday had gone. Geoff said that it hadn’t gone as well as hoped. Geoff said that members of the FD went out and got the information on pole numbers for the RT 1 Flag Project. They will get the information to Lynette.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce said that he has been monitoring a couple of commercial issues. One is the Roadhouse and one is Cumberland Farms. Montsweag Roadhouse has a notice of failure with an order to correct their new system. Cumby’s has 30 days to replace or repair their system. Right now they are pumping it regularly. Bruce commented briefly on the blasting issue that would be coming before the Planning Board. He also issued a permit for a barn and a gray water septic system. Bruce also inspected a residential sub-surface waste water system. Regarding the Old Stage Road issue, Bruce hasn’t sent the landowner a letter yet but he is working on it. Bruce is not happy with the Health Officer’s report on the situation. The Selectboard strongly encouraged Bruce to get the letter sent out.

OLD BUSINESS:

a. Status of RT 1 Flag Project: As Chief McCarren stated above they have the pole information and will be turning it in to Lynette.

b.
Other: 1. Air conditioning – Contractor promised he would be here this week to finish it up. The Selectpeople stated that if he hasn’t shown significant progress soon, they will move on and find somebody else to do the work. 2. At the last Selectboard meeting they discussed creating a Cemetery Committee. Lynette will advertise for members for a Town Cemetery Committee. There should be five regular members and 2 alternates. The committee will be tasked with contacting all the cemetery associations and the veterans’ organizations.

NEW BUSINESS:
a. Sign Assessing Agent Contract: It was moved, seconded and voted unanimously to sign the Assessing Agent contract.
b.
Launching Floats Application: The Selectpeople looked at the draft Boat Launch Float grant application and agreed that it was okay for Lynette to sign and mail it.
c.
Other: 1. Joan Jordan was not present but the Selectpeople briefly discussed a letter from DEP to Joan regarding changes and handicapped accessibility improvements that the committee is looking into making at the swimming area. 2. Linda Crawford was present and the Selectpeople reminded her that she had volunteered to keep an eye on the park area. Allison commented that she didn’t want Linda to be put in harm’s way. 3. Bill noted that the MCEDD meeting will be held in West Bath. 4. It was moved, seconded and voted unanimously to renew the town’s credit card. 5. There were no nominees for Legislative Policy Committee. 6. Regarding the tax sale property on Weston Road, it is believed that Gary Hasson has decided not to purchase it. We should get something in writing from Gary. The Selectpeople discussed putting it back up for bid. Lynette will talk to MMA about the DHHS lien that is on the property.


Adjourned 7:40 PM


Respectfully Submitted
Lynette R. Eastman
Town Administrator


Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday May 5, 2014


ATTENDANCE: David King, Dale Chadbourne, Allison Hepler, Jason Shaw & Lloyd Coombs

6:00 PM Regular Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Town Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted 4-0-1 to approve the minutes of the April 22, 2014 meeting as written. Lloyd Coombs abstained from voting as he had not been in attendance at the April 22, 2014 meeting.

SELECTMEN’S COMMENTS: Lloyd commented that he had attended the open house at the Maine Maritime Museum. It was impressive to see the Woolwich students in the boat building program. He was pleased to tell them that there was an article on the warrant for $5,000.00 for their program.

PUBLIC COMMENTS: Arthur Brawn announced that the Wiscasset Lions Club is disbanding. Because of this they have an opportunity to donate what’s left of their funds to various organizations. Arthur requested donations for the Woolwich Fire Department and Woolwich EMS. Gloria Brawn presented Bill Longley, EMS Director with a check for $500.00 for WEMS. Chief McCarren wasn’t available so Bill accepted the donation of $500.00 on behalf of the Woolwich Fire Department.

ROAD COMMISSIONER’S REPORT: Jack Shaw reported that repairs were done on the Dike Bridge last week. The state didn’t give them any direction as to how they would like it fixed but they did the best they could. It looks good. Jack has met with Ted Crooker regarding upcoming paving projects. There hot top by Dairy Queen is all broken up and is causing a lot of travel issues in that area. Mr. Sidelinger, foreman of the Edgecomb MDOT shed told Jack that Route One will not be repaved this year but they will try to grind the bad spots. Lynette is to write a letter to MDOT Region 2 office about the condition of the road and David will sign it. Jack has replaced signs and has fixed the Dewick sign.

EMS CHIEF’S REPORT: Bill submitted a written report but was present to give it. There were 9 calls since 4/22/14. All nine were transported by Northeast. There was one call to which WEMS was unable to respond. WEMS#1 (Bill Longley) attended 7 of the 9 calls. Bill gave a huge thank you to the Wiscasset Lions Club.

FIRE CHIEF’S REPORT: Please see below and also see Chief’s attached email.
Stuat
CODE ENFORCEMENT OFFICER’S REPORT: Bruce announced that he has issued a building permit for a new house on Lee Way. He has done an inspection at that location for the septic system. He has issued a permit for a pier, ramp and float at a River Road location. There are some items that will be coming before the Planning Board. 1) Blasting at Paul Properties 2) More blasting a Veles, LLC 3) New storage building at Kennebec Rental and 4) Request for residential garage on Miller Street. He’s been a bit busier than he has been all winter. Bruce was asked if he had heard anything new on the Old Stage Road issue. He has not and is drafting a notice of violations letter.

OLD BUSINESS:
a. Discuss Town Meeting Preparations: This will be discussed later in the meeting
b. Other: David said that it’s been busy but he would like to get going on the generator bids, get the electricity straightened out (generator wiring) and that there is still landscaping to do at the Town Office.
David found and ad in the paper where Boothbay was selling tax acquired properties. He like the way the ad was written and the procedure they follow. He would like to see Woolwich do something like that. Lynette said that she has already researched this and has samples of what other towns use for this purpose. David asked her to have them available for the Selectboard’s next meeting.
Bill Potter wrote up a response to Article 9C on the Town meeting warrant just in case any questions arise at the meeting. Bill also would like to the Selectpeople meet with him and Atlantic Mechanical the contractor who is fixing the fish ladder. He would like to have the contractor inspect the valve and decide what needs to be done. The Selectpeople will attend if Bill sets it up.

NEW BUSINESS:
a. Other: None


OLD BUSINESS: Discuss Town Meeting Preparation: The Selectpeople discussed the various articles on the town meeting warrant that they thought might provoke some questions. Allison and Jason came up with a “cheat sheet” of answers which the Selectpeople discussed. Lynette gave the Selectpeople an “Explanation of the Budget” document which they also looked over. All in all they don’t think that there is anything very controversial on the warrant. Town meeting should go well.

Fire Chief’s Report: Bill asked if he should give the Fire Chief’s report as Geoff was unable to attend and Bill had the information. WFD was called to Wiscasset for a fire, called to Bath to cover the station, responded to a lift assist, an alarm on the Middle Road, a line down on the Thwing’s Point Road and to cover the station in Westport.



Adjourned 7:03 PM
Respectfully Submitted
Lynette R. Eastman
Town Administrator


Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Tuesday April 22, 2014


ATTENDANCE: David King, Dale Chadbourne, Allison Hepler & Jason Shaw
Absent & excused: Lloyd Coombs

4:30 PM Workshop/Facilities Use Policies

Lynette presented the board with a facilities use policy made up from information gathered from Judy Doore at Maine Municipal Association and is language that is approved by their underwriters. The application form accompanying it was plagiarized from one used by another town. The Selectpeople opted to add the rule “Do not affix anything to the walls in any way.” Plus there were a couple of places where the word city still remained and needed to be changed to read town.

5:00 PM Regular Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Town Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

OPENING OF TAX SALE BIDS: The bids for the Weston Road property were opened and read aloud. They are as follows:

Geoff & Regina McCarren $ 4,000.00
Kathy Murphy $ 8,000.00
Gary Hasson $28,650.00
Allen Simmons $ 9,026.00
Margaret Harrington $50.00 over the highest legitimate bid – Disqualified
Margaret Harrington $ 2,800.00
Heather Davenport $15,625.00
David Kloberdans $ 5,100.00
Al Cray $23,750.00
Robert B. Emerson $15,000.00

The Selectpeople then moved to “new business item a. It was moved, seconded and voted unanimously to accept Gary Hasson’s bid in the amount of $28,650.00. The bids for the Nequasset Road parcel were never opened due to a notification problem. It was moved, seconded and voted unanimously to reject all bids for the Nequasset Road parcel.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the April 7, 2014 meeting as written.

At this time the Selectpeople moved to “Old Business b.” to review tax acquired properties with Tax Collector, Jean Mank. Jean presented the board with a list of 19 properties that are currently in tax foreclosure status. She brought them up to date regarding who was following through with their agreed tax payment arrangements and who was not. There were some properties that the Selectpeople have directed Jean to put out to bid. She will be following up on that process once she is back in the office from vacation.

SELECTMEN’S COMMENTS: Jason reported that Matt Gagnon has put the floats in at the boat launch. We need to look at the floats again as Matt feels they will not be good for another year. David asked Lynette if she would contact the appropriate people at the state to see what can be done about the floats. Lynette said she spoke with a gentleman at the state last year and received some information. She will look that up. Jason said that Matt is willing to do whatever he can do but doesn’t think he would build us new floats. David said that if they state won’t then if need be the Selectpeople could have a float building party down there and build floats themselves. The others agreed. Matt assured Jason that the floats would be fine for this summer. Allison received a call from Tim Mellen, regarding trouble that he is experiencing with his Fairpoint internet service. A technician who came and checked the service said that it would seem that section of Montsweag Road and all the way over to Murphy’s Corner Road apparently has old, not upgraded wiring or not the right wiring for high speed internet access. The tech told Tim to call “the Town” and have them call Fairpoint to make a stink about it. David will speak with someone he knows who works for Fairpoint.

PUBLIC COMMENTS: Gloria Brawn reported that she had done the necessary research about affixing flags to poles between the Dairy Queen and the Taste of Maine Restaurant. She started by calling CMP who told her to speak to Doug Cyr at Fairpoint. Doug let her know that the request to put up the flags needs to come from a town official. Gloria provided the Selectboard with Mr. Cyr’s name and phone number.

Joan Jordan reported that Clark Granger had provided some contact names regarding the project that the Nequasset Park Improvement Committee is researching. We would like to make the swimming area more handicapped accessible by installing the proper ramps and float. She provided Lynette with a NRPA permit application to fill out. Lynette mentioned that she had questions on the permit as she didn’t see our type of project on the application. Joan agreed and said that she will contact someone in Augusta and ask them what it falls under. There will be a fee for the permit. She understands that there are multiple grants possibly available to help out with the project. She doesn’t know what percentage of match the town may have to make. The committee is having a meeting on the 30
th of April and will have more information at that time. It is a slow process but they are moving forward.

ROAD COMMISSIONER’S REPORT: Jack provided a written report as he was unable to attend.
Good Morning Lynette,

I will not be able to attend the Selectboard meeting this afternoon. The heavy weight posters will be removed first thing tomorrow morning. I always consult with the Wiscasset Highway Department to be sure the removal date is mutually agreeable. The roads appear to be “healing up” after the grief of the winter. We’ve been addressing potholes and drainage issues and have begun sweeping and re-striping lane division lines and stop bars in problem areas. Please encourage anyone with an issue to call my office and we’ll address it as soon as possible.

Thank you,

Jack


EMS CHIEF’S REPORT
: Bill also submitted a written report as he was not able to attend.
Woolwich EMS Report to Selectmen dated 4-22-14
12 calls since 4-07-14
5 Transported by NEMH
2 “No Response calls” one was cancelled no patient the other did not transport patient
WEMS # 1 attended 7 of 12 calls


FIRE CHIEF’S REPORT: None at this time. Geoff gave his report later in the meeting.

Stuat
CODE ENFORCEMENT OFFICER’S REPORT: Bruce reported that he has issued one plumbing permit for a replacement system for a five bedroom house. He has also issued two building permits. He also has responded to two complaints, one of which is on the Old Stage Road and one in the Industrial Park. He is working on both situations. One issue will be resolved by an appearance before the Planning Board. Kennebec Rental has started the process for another large cold storage building on their property. Jason commented regarding the Old Stage Road issue. The Selectboard is in receipt of the Health Officer’s report. Jason wanted to know if the person had come in and spoken with Bruce yet. Bruce said that the person had not. Bruce is not overly happy with the Health Officer’s take on the situation and is in the process of itemizing any and all violations. He will be sending a thirty-day notice of violation to the resident. It’s possible that the Animal Control officer should also be involved as it is alleged that animals were being bred in the house and are residing there. David commented that he didn’t think any of them were licensed. David recommended that when Bruce gets the list of violations made up he should send a copy to the property owner as well as the person living there. Jason asked if there had been any permits required for the building or anything, wouldn’t it have been the property owner who would have been responsible for obtaining them. That is Bruce’s take on it. The abutter has a year’s worth of documentation on the situation.

OLD BUSINESS:
b. Tax Acquired properties Review: Addressed above
c.
Other: Ratifying the Facilities Use Policy – They discussed the policy in an earlier workshop and other than a couple of typos and adding a line about affixing anything to the walls, David called for a motion to accept the policy. It was moved, seconded and voted unanimously to accept the policy pending the aforementioned corrections.

NEW BUSINESS:
a. Discuss Tax Sale Bids: Addressed above.
b.
Sign Special Town Meeting Warrant: It was moved, seconded and voted unanimously to sign the warrant.
c.
Accept Resignation from Recreation Committee: It was moved, seconded and voted unanimously to accept Arlene Whitney’s resignation from the Recreation Committee with regret. Lynette is to write her a letter.
d.
Appointment of CEO/LPI/Building Official: It was moved, seconded and voted unanimously to re-appoint Bruce Engert as Code Enforcement Officer, Local Plumbing Inspector and Building Official. His term expires annually on March 31st.
e.
Sign Sales Analysis Report: It was moved, seconded and voted to have David King sign the Sales Analysis Report as presented to them by the Assessing Agent.
f.
Other: Lynette mentioned to the Selectpeople that there are a couple of dead trees in Nequasset Park that should be cut down. They are within 75 feet of the water so Bruce will look into seeing if there is anything special that we need to do in order to get them cut down.
On another note, the Town is in receipt of a $100.00 check from Atlantic Regional Federal Credit Union as a donation towards the upkeep of veterans’ graves. It is unclear if the check is from the credit union or someone who has an account there. Either way we are very grateful and Lynette has written a thank you note to the credit union. The Selectpeople chose to discuss Allison’s “Cheat Sheet” for town meeting at their next Selectboard meeting.

Fire Chief’s report: Chief McCarren reported that there had been one mutual aid boat call to Bowdoinham. By the time they were able to get the boat in the water, they had been cancelled. Geoff says that the boat really needs to be kept at the main station and not up to the north station. It took them 20 minutes to launch. They used the Bath boat launch. It was recommended that Geoff research the possible use of some private boat launches in town during an emergency. Geoff also reported an unattended camp fire, two motor vehicle accidents, a tree in the road, a chimney fire. Bill said he did a smoke check and the homeowner was very helpful with putting out the fire very quickly. In the past month the Woolwich Fire Dept. has experienced an increase of ten new members with two more waiting. The roster is now at 34 some of whom are Junior Fire Fighters.

EMS Director, Bill Longley sent in a written report but came in later during the meeting. He just added that things are running “status quo”. They have not yet completed weekend coverage even though they have that option available. They are covering the lion’s share of the calls however, there were two no response calls. One of the no response calls was an accident with no injury and all personnel were cancelled.

Geoff wanted to make one more comment. He told the Selectpeople that the person hired to do grounds maintenance deserves an A+. He is top notch! Jason commented that the Historical Society also contracted with him and he has done a really good job. Jason said that if the contractor does a really good job he would like to see the board meet with him in the fall and discuss a possible contract extension with him instead of throwing it out to bid again. It’s a wildcard all the time and you never know what you are going to get.


Adjourned 6:30 PM

Respectfully Submitted
Lynette R. Eastman
Town Administrator






Approved:_____________________
cc: Selectboard/Staff

SPECIAL SELECTBOARD’S MEETING MINUTES
Town Office
Monday March 24, 2014

4:00 PM

ATTENDANCE: David King, Dale Chadbourne, Lloyd Coombs & Allison Hepler Absent: Jason Shaw

a.
Veterans’ Graves Maintenance Law: Representatives of several of the cemetery associations in town were present and David discussed briefly with them what the law says pertaining to the municipality’s responsibilities for maintaining veterans’ graves. He also explained that there is currently an amendment to that law in the current legislature. There are 19 cemeteries in Woolwich of which 11 have veterans buried in them. The current law states that the municipality must care for the graves of veterans. However, one cemetery association came forward at the last regular Selectboard meeting and asked the Selectpeople to take over the mowing of the whole cemetery. The Selectpeople and the Administrator did some research and found that other towns in the state use various methods for the required maintenance. After much discussion and various comments from the different associations, some who need help and others who don’t want the town involved, and because the budget figures needed to be finalized this week, it was moved, seconded and voted unanimously to pay each cemetery association up to $20.00 per veteran’s grave. If they need it, they can get it from the Town. If not, then they won’t. At this time we have record of 333 veterans’ graves. This translates into having to raise and appropriate $6,660 at the May town meeting for the maintenance responsibilities.
b.
Other: There will be a workshop with Fire and EMS before the next Selectboard meeting regarding the use of the town office facilities.


Adjournment 4:50 PM


Respectfully submitted,
Lynette R. Eastman, Administrator



Approved:____________________

SPECIAL SELECTBOARD’S MEETING MINUTES
Town Office
Wednesday March 19, 2014

5:00 PM

ATTENDANCE: David King, Lloyd Coombs & Allison Hepler and Jason Shaw. Absent; Dale Chadbourne

a.
Discuss Cleaning Bids: After checking references on the low bidder, it was moved, seconded and voted unanimously to award the bid to Xtra-mile in the amount of $50.00 a week and $500.00 per annual heavy cleaning.
b.
Discuss Mowing Bids: After checking references on the low bidder, it was moved, seconded and voted unanimously to award the bid to Gerald Achorn, Jr. d/b/a Achorn & sons Property Maintenance in the amount of $2,690.00 for the season.
c.
Other: While filling out the renewal insurance application for Maine Municipal, Lynette became aware that there are several tax foreclosed properties on the books. If these properties are vacant then State law requires that the Town insure them. There are two properties, one on Nequasset Rd. and one on Weston Rd. where nobody is residing. It was moved, seconded and voted unanimously to put accounts 127 and 173 out to foreclosure sale by sealed bid as soon as possible. Lloyd wants to make sure that we reserve the right to reject any or all bids.
Regarding the “cemetery issue” Lynette is to call MMA and see if this is something that we can phase in. She also will put out something on the managers’ list serve asking other towns how they handle taking care of the veterans’ graves and how much it costs. There is an amendment to the law that was passed last year that alleviates some of the municipalities’ responsibilities. Allison has been in touch with Chris Johnson who is one of the sponsors of the amendment. Lynette will set up a meeting with the cemetery associations. We will discuss options for meeting the town’s responsibilities to the veterans’ graves.
The word “trash” will be inserted into the warrant article pertaining to PAYT, replacing the word garbage.
The Selectpeople would like to dedicate this year’s town report to Stan Davis and John “Buzz” Sawhill.


Adjournment 6:10 PM


Respectfully submitted,
Lynette R. Eastman, Administrator

Approved:____________________

SELECTBOARD MEETING MINUTES
Monday March 17, 2014


ATTENDANCE: David King, Dale Chadbourne, Allison Hepler, Jason Shaw & Lloyd Coombs

5:30 PM Open House

The Selectpeople hosted several residents & officials from neighboring towns at the open house for the new addition to the town office. Tours were given and light refreshments were served. Thank you to the Woolwich Recreation Committee and the Woolwich Historical Society for providing the refreshments. Thank you, David King for the beautiful flower arrangement on the new conference table. We received many positive comments regarding how nice the new addition is. Thank you to the citizen tax payers of the Town of Woolwich.

6:00 PM Regular Meeting


PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Town Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

PUBLIC HEARING – MONTSWEAG ROADHOUSE LIQUOR LICENSE: Chairman, David King opened the public hearing at 6:00 PM and asked for public comment with regards to the granting of a liquor license to the Montsweag Roadhouse. Hearing no comments, David closed the public hearing.

OPENING OF OFFICE CLEANING BIDS: Two cleaning bids were received. The first bid was from Xtra-Mile Services, LLC in the amount of $50.00 a week for regular cleaning and $500.00 for an annual heavy cleaning. The second bid was from Central Maine Cleaning, Inc. in the amount of $285.00 a month or $66.28 a week ($285/4.3 = 66.28). They bid various fees for other services but not one fee for an annual heavy cleaning. It was moved, seconded and voted unanimously to check references and schedule a special meeting later this week to award the bid.

OPENING OF MOWING CONTRACT BIDS: Two mowing bids were received. The first bid was from Gerald Achorn d/b/a Achorn & Sons Property Maintenance in the amount of $2,690 for the six month season from May 1, 2014 to October 31, 2014. The second bid was from Corey Wallace in the amount of $2,750 for the same time period. It was moved, seconded and voted unanimously to check references and schedule a special meeting later this week to award the bid.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the February 20 and March 3, 2014 meetings as written.

SELECTMEN’S COMMENTS: Lloyd commented that he helped Jean and Allison with the stuffing of the second half tax bill notices. Allison commented that the town newsletter went out with the tax bill notices and is getting some good feedback on that. Jason recognized the Recreation Committee and the Historical Society for the refreshments that we had at the open house. David agreed and commented that it was a job well done.

PUBLIC COMMENTS: None

ROAD COMMISSIONER’S REPORT: We are in frost heave season. We have to live with it and slow down when travelling over the roads. The roads are posted limiting heavy vehicle use. Dale asked if Jack had seen that a phone pole being replaced on the Dana Mill Rd was being put back in the same place. The pole is very close to the road. Jack had been made aware. As far as he knows all the poles will be replaced right where they already are. Jason commented that there is replacement and there is relocation. Jack commented that it was easier to relocate the road which garnered a few chuckles.

EMS CHIEF’S REPORT: EMS Director, Bill Longley, reported that there had been seven calls since the last meeting. Two of the calls were transported by Northeast and none were transported by WEMS. WEMS responded to all calls. Bill was happy to report that after having been injured on a call late in February he is now back on full duty. He responded to five of the seven calls. Bill says that he has heard a lot of good comments about the newsletter. It is very well done and is something that should be kept up as time goes on. Bill met last week with a person who wishes to be a Woolwich EMT and he said that we will be welcoming her into our fold.

FIRE CHIEF’S REPORT: Fire Chief, Geoff McCarren reported that since the last meeting there hasn’t been any calls. It’s been nice. There have been 29 calls to date for the year. He will be applying for the MMA Safety Enhancement Grant again for the purchase of NFPA turnout gear. The town will have an amount to pay as a match, which the Selectpeople approved. The Girl Scouts will be selling cookies on Saturday at the Fire Station. Geoff asked when we would be setting up a meeting regarding the scheduling and use of the municipal building and setting up a calendar of events. David commented that we will be holding a workshop before the next regular Selectboard meeting to discuss this. Lynette has been gathering information and various policies regarding facilities use. We have to set up somebody to be the central person who schedules the meetings and events. Geoff asked if there was any way that a door could be installed on the entryway that currently doesn’t have one. David said that maybe we could get a room divider screen to shield any noise between the two meeting rooms. The Fire Marshall’s office didn’t want a door on there as it is the fire exit to the stairs. The Selectpeople offered to put the tables back up after the Selectboard meeting. On a regular basis the tables will probably not be taken down. However, if the Selectpeople anticipate a large turnout at their meeting the tables will be taken down and then put back afterwards.
Stuat
CODE ENFORCEMENT OFFICER’S REPORT: Bruce reported that he has issued a permit for a new residential structure. That is the first one so far this year.

OLD BUSINESS:
a. Other: Allison, on behalf of Ben Tipton commented that he has collected 101 signatures to date regarding a PAYT program for Woolwich. She asked the Selectpeople if they would consider that enough signatures to act on. It was moved, seconded and voted unanimously to accept the 101 signatures. The Allison will contact Ben and they will draft an article for the town meeting warrant.

NEW BUSINESS:
a. Discuss Liquor License: It was moved and seconded to grant a liquor license to the Montsweag Roadhouse. Dale asked about the current status of the septic system. David had a conversation with Chris Johnston said that they have been hooked into their new system since December and it is working fine. This should not have any bearing on the liquor license.
Dale asked Bruce if this was true. Bruce said that there is nothing that is germane to the septic system, good, bad or indifferent that would enter into the board’s decision to grant or deny a liquor license. It was voted unanimously to grant the liquor license.
b. Discuss Cleaning Bids: See above
c. Discuss Mowing Bids: See above
d. BWD Update: Mike Sinton, the town’s representative to the Bath Water district Board of Directors gave his quarterly update on what is happening with the water district. The BWD is doing repairs and making upgrades as needed. Eventually they will be able to drive by with a laptop to read meters. This will be good and much more efficient for the water district. There is a new trustee on the BWD Board, Ken Desmond. BWD is continuing with their projects one of which is selectively cutting the forest on the west side of the lake. They are also continuing to work on the trails around the lake. The repair of the fish ladder was put out to bid and was awarded to Atlantic Mechanical, a Woolwich contractor. The repair on the fish ladder will be completed by July or August. BWD has received $82,000 in grants and the district will pick up the remaining balance of the repairs. Mike left a copy of the Nequasset Fish Way Rehabilitation plans drawn up by Wright-Pierce. The BWD is still looking for properties and they are entertaining two proposals at this time.
e. Compressor Quote: There is currently a huge compressor down cellar which serves the Fire Department and the municipal building sprinkler system. The compressor is not in close proximity to the sprinkler head as it should be and rarely serves the Fire Department anymore. We requested a quote from Eastern Fire Services for a new, smaller compressor to serve only the sprinkler system. Their quote is in the amount of $1,637.00 which includes both labor and materials. EFSI has shown some interest in the old compressor. Lloyd said that he would like to see the board get other quotes. No decision was made in this proposal. Lynette will call other companies and get some more quotes.
f. Humane Society Contract: The contract quote of $3,963 for the care of the town’s stray animals is the same as last year. It was moved, seconded and voted unanimously to have David King sign the contract for the July 1, 2014 to June 30, 2015 fiscal year.
g. Other: David announced that so far $240,000 had been spent on the new addition. There are still some items to complete and some ground work to do outside but the work will still be under budget overall. Everything has worked out well and is meeting our needs. It is expected that the final tally will be about $270,000.
Representatives of the Laurel Grove Cemetery spoke to the Selectboard about the maintenance of veterans’ graves in their cemetery. They asked the Selectboard to take over the mowing of the whole cemetery as they would not financially be able to keep up with it this summer. They presented the board with the current law on the books about maintaining veterans’ graves which states that if a town is so inclined they may take over the mowing of the entire “ancient burial ground.” The Selectboard was reluctant to take on mowing responsibilities for one cemetery without more research and contacting the other cemetery associations in town. David said that what we do for one, we would have to do for all. We will arrange a meeting of all cemetery associations and try to get a handle on what the yearly costs are for each cemetery. Allison asked if all the cemeteries were owned by the town. They are not. The Town only owns the Nequasset Cemetery and another small one off from Rt 1 across from the Roadhouse. It was mentioned that MDOT had cut down some trees on the Middle Road along the front of the Laurel Grove Cemetery but they never removed the stumps. Will they be removed? Lynette will contact MDOT and ask.



Adjourned 7:09 PM



Respectfully Submitted
Lynette R. Eastman
Town Administrator





Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday March 3, 2014


ATTENDANCE: David King, Dale Chadbourne, Allison Hepler, Jason Shaw & Lloyd Coombs

4:00 PM – Budget Meeting/Executive Session

The Budget meeting was opened at 4:00 PM. It was moved, seconded and voted unanimously to enter into executive session pursuant to 1 MRSA § 405(6)(A) to discuss a personnel matter. It was moved, seconded and voted unanimously to come out of executive session at 5:00 PM. No business was conducted while in executive session. It was decided that the personnel policy needs some updates with regards to sick time, compensatory time, vacation time and the use or abuse of the same. Employee wages were discussed and raises will be given based on merit.


6:00 PM Regular Selectboard Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Town Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

OPENING OF FIRE TRUCK BIDS: The Selectboard opened the bids for the fire truck that the town had for sale. They are as follows:
Eugene Sukeforth $2,777.00
Rob Trial $2,500.00
Phillip Wells $1,100.00
Randall D. Hamilton $2,770.00
Midcoast Mooring & Diving $2,919.49
Bruce Barter $1,000.00
Robert B. Emerson $5,500.00
Mike Rowe $2,003.00
Peter Witwicki $1,205.00
Brillant Motors $2,011.00
K. Byras $3,158.00
James Hippler $2,688.00
Donald Viens $4,000.00
Gas Motors $2,632.12
Arik Fullerton $4,012.00
Alan Boyes $3,757.50
Brian Fanslau $6,500.00
David then moved to New Business b. Award Fire Truck bid. It was moved, seconded and voted unanimously to sell the truck to the highest bidder. The sale is to be completed within seven days and is sold “as is, where is.” If the sale isn’t completed within the seven days the bid will be awarded to the next highest bidder.


APPROVAL OF MINUTES: Minutes of the February 20th meeting were not available yet for approval.

SELECTMEN’S COMMENTS: Lloyd was not in attendance at the last Selectboard meeting so he said a few words in remembrance of two outstanding Woolwich citizens, Stan Davis and Buzz Sawhill. He spoke highly of both men. Lloyd then requested a moment of silence for Stan and Buzz. Allison, with a follow-up of the last meeting with Bill Potter, said that the Fish Commissioners don’t have a harvester yet but they have a plan if Herb doesn’t do it again. They should know in about a week. She also reported that Bill also spoke with his fellow Fish Commissioners about approaching the fish ladder contractor for an alternate approach for fixing the water pipe and for funding up to $10,000. Finally, the Fish Commission will be installing a portable toilet at the dam during the alewife fishing season like they did last year. The Commissioners also have a consensus on a new Fish Commissioner to replace Stan Davis and will provide it to us later. They are going to see if anyone else applies. Allison also said that the babysitting at town meeting has been cleared by the principal and will be provided by the Girl Scouts. Thanks go out to Kelly Corbett for that. Also thanks to Kelly the new Public Communications Committee has a newsletter available, which will be inserted with the second half tax notices due to be sent out. She passed out some copies at the meeting. Jason wanted to thank all the Selectpeople and Lynette who were around all last week doing various things like moving things around, unpacking chairs, etc. and making the new space useable. There’s more to do but it’s looking great and is going to work out well. David commented that the new addition is well under budget at this point. There are a few other things that need to be finished such as the air conditioning units in the building and the flooring in the basement needing to be installed, but the building is going well and has worked out well. David said that the Fire Department has been great to work with, that they have welcomed us to share their space with them. David believes that things should work out well for both us and the Fire Department.

PUBLIC COMMENTS: Ben Tipton thanked the Selectpeople for letting him come in a couple of meetings ago to speak about Pay As You Throw (PAYT). He also wanted to let people know that he is still collecting signatures on his petition. Five percent of our budget is garbage disposal and he is seeking to lower that, which in turn will lower taxes.

ROAD COMMISSIONER’S REPORT: Jack has no complaints or problems to report. We are in prime frost heave season and headed for mud season. The roads have taken a beating this winter.

EMS CHIEF’S REPORT: Since the last meeting on the 20th of February there have been eight EMS calls. Four were transported by Northeast. Two of the calls had no response by WEMS. Bill attended only one of the eight calls. On that call he became disabled with a back injury. He has been out of service since that call which occurred on Saturday the 22nd. His back is getting better every day and he hopes to be back in service soon. He has not missed any work time at his primary employment. It is not an extensive workers’ comp claim. He has not been attending calls as he has been restricted to not lifting more than ten pounds. On another note, he was aware that Lynette received an updated weekend coverage agreement from North East Mobile Health Service. He hadn’t seen it yet but would peruse it while the board continued with the meeting. Northeast also dropped off a copy of its quarterly report of service. Bill also mentioned that the Fire Fighters’ Association assisted with the Fishing Derby on Sunday. There was a lot of assistance through the association in the form of donations from local businesses. He helped by keeping the ambulance warm for the purpose of warming up participants of the derby. The derby had been cancelled from about two weeks previous and was perhaps not going to be held at all but at the last minute it was pulled together. The derby has been happening for the last 36 years and felt that the tradition should continue. The Fishing Derby has been sponsored by the Nequasset Trailbreakers who haven’t had enough personnel over the past few years to run it on their own. The asked the FF Association to help. This year Nequasset Trailbreakers were unable to be involved this year and asked the Association to take it over completely, which they did. With the help of Donald and Jennifer Munsey as the primary coordinators, there were about 100-150 people on the ice, thus very well attended. There were other citizens who are not Fire Fighter Assoc. members who assisted. A special “Thank you” goes out to Vicky and Mike Merrill. Their son is a fire fighter but is currently away at college. Where he couldn’t help, they offered to. They prepared food and were on the ice all day helping out.

FIRE CHIEF’S REPORT: Chief had a scheduling conflict and couldn’t attend. He emailed a report to Lynette. He reported that there had been one call since the last meeting which was a mutual aid call to Bath for a structure fire. Geoff also mentioned the Fishing Derby and thanked all the people who made it a successful event. He thanked Bill Longley and Dickey Brigance from EMS for standing by to respond if needed. Geoff said that they had a “celebrity” stop by in the form of Selectboard Vice Chairman, Dale Chadbourne. He thanked Dale for his support.
Stuat
CODE ENFORCEMENT OFFICER’S REPORT: Bruce has nothing new to report. He has been monitoring the septic system replacement at the Taste of Maine. He has inspected and will be doing another inspection soon at a new residential system that was installed over the past ten days with a heated hot water system. This system let them completely thaw the ground and install the system. They did a great job.

OLD BUSINESS:
a. Ervin Deck/Wiscasset Airport: He had a scheduling conflict and was unable to attend. He asked to be put on the agenda for the first meeting in April.
b.
Other: Allison asked if it was timely to be advertising for members for the newly created Public Communications Committee. Yes it is.

NEW BUSINESS:
a. Electrical Inspection Report: David reported that he was here when the State electrical inspector, Raymond Stanford made a routine inspection. He found a couple of deficiencies that probably occurred when the generator was installed in the fall of 1998. David explained to Mr. Stanford that we would be putting out requests for proposals for a new propane fired generator in the very near future. The violations will be taken care of at that time. David explained briefly what the violations are. Given the pending generator replacement, Mr. Stanford said that he would not act on the violations as long as they were addressed as part of the replacement. David explained that where everything else in the building runs on propane, it is our intent to replace the diesel generator with a propane fired generator. We will either trade the one we have in or sell it outright. The electrical inspector was very nice and very easy to deal with.
b. Other: David presented the board with a quote from C & S Flooring for installation of vinyl flooring in the basement in the amount of $2,228.50. It was moved, seconded and voted unanimously to accept the quote from C&S Flooring. Lynette presented the board with a quote for window treatments in the new addition in the amount of $610.00. It was moved, seconded and voted unanimously to accept the quote.
Assessing Agent, Juanita Wilson, recommended an abatement in the amount of $62,600 on the building assessment of Frances Reinstein and Ellen Maher. This results in an adjustment of $863.88 on the taxes. It was moved, seconded and voted unanimously to accept the recommendation of the Assessors’ Agent. Allison commented on a complaint from a friend of hers in Arrowsic about the dangerous site distance/lack thereof on Rt one. Her friend realizes that Route one isn’t our jurisdiction but wondered if we, along with some help from Arrowsic Selectpeople, could put some pressure on the State to do something about it. Lynette passed that complaint on the MDOT Region 2 office in Augusta. Lynette will call tomorrow to see if anything has been done. Jason said that the State was out with the grader a week or so ago and shelved the snow banks.

Old Business Other: At this point Bill Longley came back to readdress the issue of the NEMHS weekend coverage amendment to the contract. Bill said that he compared the last addendum with the new and the only difference is that the first addendum was for a three month trial period. This addendum is for the remaining length of the three year contract. He also noted that the Chief at NEMHS has changed. Kevin McGinnis is no longer chief. It is now Dennis Brockway. Bill is not familiar with him but will make it a point to introduce himself to him. Bill recommends that the Selectpeople sign the new addendum. It allows WEMS to cover weekends if they have the personnel available. Bill notifies NEMHS each Thursday afternoon whether they have personnel for coverage or not. It was move, seconded and voted unanimously to sign the addendum.
Other: Ben Tipton made a comment regarding Route One. He said that he was travelling 55 miles an hour down Route One and was passed on the right. He wondered if the Selectpeople could look into it. David said that after many years and 13 head on collisions in 12 years, they finally got MDOT to put the rumble strip down the center of the road. Jack commented that Route one is used as a skateboard between two slow down periods. Ben also commented that people jockey for position coming off the bridge after Taste of Maine. He has spoken with someone on the Bath Bicycle committee. They are in favor of having just two travel lanes and having bicycle lanes on each side of the road. David said that people need to remember that Route One is a Federal highway so it not only has to go through Maine DOT, it has to pass muster with the Federal DOT as well. Ben said that the Bath Bicycle committee is willing to work with us to get some bike lanes. Allison commented that we received a letter a year or so ago. She responded to it at the time. She is not sure who it was sent to or whether we ever go an answer. She would be willing to follow up on that.



Adjourned 6:45 PM

David thanked everyone for attending our first meeting in our new home. At the next meeting on March 17
th there will be an open house before the Selectboard meeting. Light refreshments will be served.


Respectfully Submitted
Lynette R. Eastman
Town Administrator



Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Thursday February 20, 2014


ATTENDANCE: David King, Dale Chadbourne, Allison Hepler & Jason Shaw

4:00 PM – Budget Meeting

The Budget meeting was opened at 4:00 PM. The Selectpeople discussed several budget lines but delayed making a decision on employee wages. Wages will be discussed in executive session on Monday March 3, 2014.


Regular Selectboard Meeting immediately followed the budget meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Town Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the February 3, 2014 meeting as written.

SELECTMEN’S COMMENTS: Jason asked for a moment of silence in observance of the passing of Stan Davis and Buzz Sawhill. David commented that the road crews have had a real challenge this winter but they are doing a great job.
PUBLIC COMMENTS: Bill Potter, Chairman of the Fish Commission, reported that Bath Water District will be making a selection on the tenth of March with regards to the winning bid for the repair of the fish ladder. Coupled with that is that we still have the pipe to fix. Bill has talked with Jack and Jason about the costs for how he envisions it being fixed, but he thinks it would also be smart to talk with the low bidder and get an opinion from him on how to approach the job. There may be cheaper ways for everybody. If it runs into more than the estimated $10,000 then Bill would like to have some support from the town. He asked Allison if that had to be added to the budget. The Fish Commission has the $10,000 in their account but don’t want to empty it out completely if the repair costs more. We won’t know how much it’s going to cost until we get it opened up. Bill asked if money could be added to the budget. David said that the only way we could add money to the account is to take the request to the May town meeting. The article could be worded for an amount up to $5,000.00 if necessary. David let Bill know that he has the full support of the Selectboard. It needs to be fixed and we will get it fixed. Jason agreed, an article can be written up. Bill reminded the Selectpeople about the article that they had him write up last year stating that any expenditure over $1000.00 will be presented to the Selectboard “for their agreement.” Bill asked if a request for funds could be added to that article. David said that it could be put in the article and then if we don’t need to spend it we can lapse it into surplus. The Fish Commission is willing to pledge up to $10,000 for the repair and the $5,000 will be a contingency if needed.
Debbie Locke commented that a week ago Saturday, Allison Hepler and Vince Shatto presented “Ferrying the Kennebec” at the Bath history series and did a great job. This program will eventually be shown on our cable channel.

ROAD COMMISSIONER’S REPORT: Jack commented that frost heave season is in full swing but there is very little that can be done about it. Jason commented that he and some of the other Selectpeople rode to Augusta last week and frost heaves are everywhere, not just in Woolwich! Lynette hasn’t received any complaints.

EMS CHIEF’S REPORT: Bill submitted a written report because he thought he was not going to be able to make the meeting. However, he did attend and gave his report. There were 13 calls since the last meeting. NEMH transported 6 of those calls and WEMS none. Bill attended 9 of the 13 calls. Bath Rescue transported one person to Maine Medical Center. Wiscasset EMS assisted with scene and one patient sign off. NEMD is working on providing a new addendum to allow weekend coverage. Bill is obtaining a quote from B & B Locksmith for new door lock for the North Station since the padlock is not safe or code compliant. Rescue 2 is back in service after having discovered a fuel leak which was repaired by Wiscasset Ford. Bill has submitted a report for the newsletter.

FIRE CHIEF’S REPORT: Geoff was unable to attend and there was no report.
Stuat
CODE ENFORCEMENT OFFICER’S REPORT: Bruce was unable to attend but told Lynette that he had nothing new to report.

OLD BUSINESS:
a. Public Communications Committee: Allison submitted a proposal that this new committee would combine the Cable TV committee and the unofficial Web site Committee. A new Purpose and Mission Statement of the proposed committee was also submitted. The recommendation would be to dissolve the Cable TV Committee and form this new committee. It is the intent of the board to give the current Cable TV committee members first dibs on filling positions on the new committee. It is recommended to have five regular members and two alternates. The Cable TV committee is on board with this change. The first order of business for the new committee is creating a newsletter to be inserted in the second half tax notices going out in early March. Allison received a quote of $255.00 from the Copy Shop for printing a four page newsletter. Staples quoted a much higher price and another local printer never got back to Allison. In the future they may print fewer copies and have the newsletter available on the webpage and/or by email. David mentioned the option of sending them out by Every Door Direct Mail. It is very inexpensive. Allison commented that Kelly Corbett has done a very good job putting the newsletter together. Kelly commented that there is no representation on our website for either Fire or EMS. Is there any reason why not? Lynette commented that the information is there so she wasn’t sure what Kelly was looking for. Kelly asked if they had a dedicated page. They do not. Bill also said he couldn’t find the list of officers. Lynette assured them that they are there as she had checked just that day and found them. It was moved, seconded and voted unanimously to dissolve the Cable TV Committee and replace it with the Public Communications Committee. It was asked if the former Cable TV Committee budget would be okay. Allison said that it would be more than enough to cover what they need. David pointed out that the budget is not supported by taxpayers’ dollars. It comes from the franchise fees paid by Comcast.
b.
Other: David commented that at this point the addition stands the taxpayers of the Town of Woolwich $227,695.92. That is not going to be the final dollar figure because we still have to complete the air conditioning, plumbing, heating and security. There is also some outside earth work to be completed. David is confident that when all is said and done we should still be $50,000 to the good. David reported that they just ordered 100 chairs that will be divided up around the building, and also plan to put a conference table up on the second floor. There is also a committee room in the basement, which the Selectpeople envision will be used by the Planning Board. Jack commented that he would like to compliment all the building committees that worked so hard and put together all the information. He thinks they did a wonderful job because if they had not done all the work, we would not have this (new addition). David agreed. He said that he wrote a letter to the Chairman of the former Building Committee and said exactly the same thing. Allison had a question about writing an article on the new addition for the newsletter. She would like to have final figures before writing anything. David did suggest that she could put in a blurb, saying that the addition is functioning, is under budget at this point and on schedule. Debbie Locke asked if we would be holding an open house. The consensus was yes, but was not sure of the date. David asked Lynette about the phones and computers that need to be moved. Burgess will be here next Wednesday afternoon and Peter is already to switch the phones at the same time. As many Selectpeople as possible are invited to help move her office. David asked if the local cable channel scroll page could be changed. It has the same weather channel voice all the time. Allison said she spoke to Roger about it because David had mentioned it before. Roger said he could slow it down but asked if there is something else that David is looking for. David said that the new committee should take a look at channel 14 as an example. Allison had one more question about the newsletter, regarding the number of residents who had been helped by the heating assistance program. Lynette can help Allison with that information.
David asked Jack if he had a safe place to store a couple cords of wood if the town bought it. Then it would be readily available for someone needing assistance with fire wood.

NEW BUSINESS:
a. Pole Location Permit: The location is from the starting point of existing pole #6 on the Nequasset Road then 50’ southwesterly from pole #6 the new pole will be installed. It was moved, seconded and voted unanimously to sign CMP’s pole permit. David showed the other Selectpeople some newspaper clippings that Mr. Cummings had passed along to him regarding electrical sub-stations and the noise they make. Mr. Cummings has expressed concern about the new substation being constructed on the Nequasset Road.
b. Other: Jason says that we need to be thinking about the process of allowing people to use the meeting rooms. Otherwise it may get out of control. David has already asked Lynette to do some research on facility use policies and applications. The school has a good application for use that we might follow. Since we don’t want anything pinned, taped or otherwise attached to the walls, Allison said that’s why cork boards and white boards would be great for preventing that sort of thing. Jason said that where it’s open to the Fire Department space, people may want to use the kitchen. There need to be some rules in place. Dave mentioned a map holder that was purchased back along by the Conservation Commission but then was not used, and that maybe it can be put into service now. Jason isn’t worried so much about the committees as he is the general public who may want to use the facilities. David showed the Board a table that he thought would be good for the upstairs meeting room.




Adjourned 5:40 PM

Respectfully Submitted
Lynette R. Eastman
Town Administrator



Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday February 3, 2014


ATTENDANCE: David King, Dale Chadbourne, Lloyd Coombs, Allison Hepler & Jason Shaw

4:00 PM – Personnel Evaluations

The Selectboard meeting was opened at 4:00 PM. It was moved, seconded and vote unanimously to go into executive session pursuant to 1 MRSA §405(6)(A) to conduct personnel evaluations. It was moved, seconded and voted unanimously to leave executive session at 6:15 PM. No business was conducted while in executive session.


6:30 PM Special Town Meeting

Town Clerk, Janice Bradford opened the special town meeting, John Chapman was elected and sworn as moderator and after reciting the Pledge of Allegiance the meeting ensued. It was moved, seconded and voted unanimously to appropriate $15,000 from undesignated surplus and transfer it to the litigation account.


6:40 PM Regular Selectboard Meeting

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the January 21, 2014 meeting as written.

SELECTMEN’S COMMENTS: Lloyd and Jason both spoke about Allison’s attendance, last Wednesday, at the Revenue Sharing hearing in Augusta. They are proud that she would go to Augusta and testify on behalf of the Town of Woolwich. A copy of her testimony is attached to these minutes. Allison commented that municipalities were pitted against businesses for the duration of the hearing which went from 10 AM to 4 PM. They had townspeople talking about the same thing she spoke about and business people saying that if you cut BETE of BETR that will send jobs out of Maine. It was an unfortunate pitting of the two against each other. What she has heard most recently from the Senate Chair is that they have now decided not to eliminate one or the other, and are somehow going to try to keep revenue sharing and not pay for it with BETR/BETE changes. David commented that even if they restore revenue sharing it will only be to the diminished amount that we got last year. We still will not be getting the full amount.

PUBLIC COMMENTS: Bill Potter commented that about three weeks ago the Bath Water District opened bids for the repair on the fish ladder and he thought it appropriate to update the Selectboard on that. BWD has sixty days to review the bids. They are looking at the low bidder in detail, looking for omissions, since that bid was considerably lower than the others. It will probably be another month before we hear anything. David asked if the bids were in the range that they expected. Bill said that they were below what they had contemplated. On the money side of it, they have received one grant and then there is another one for $70,000 which is still outstanding. Hopefully they will get that one too.
Debbie Locke announced that this Saturday is the Woolwich Historical Society’s presentation in the Library’s Local History series. Allison Hepler and Vince Shatto will be speaking about “Ferrying on the Kennebec,” 10:30 AM at Patten Free Library.

ROAD COMMISSIONER’S REPORT: Jack was not able to attend but had called Lynette saying he had nothing to report. Dale commented that in the MMA Legislative report received this week there was an article about discontinued or abandoned roads, and asked if Jack would be taking care of that issue. Jason thinks Jack will tend to that, especially with the knowledge and history portion. Jason questioned whether that law had been passed yet anyway. David thinks the bill is still pending, and believes that this law will affect the long unused portion of the Hedge Bridge Road. We will have to wait and see if the bill, as currently written, passes. David asked Lynette to touch base with Peter Kent and Eloise Vitelli to see what their take is on it. The law will drastically change the way that we preserve the public’s right to use the way for recreational purposes.

EMS CHIEF’S REPORT: Bill reported that there had been 13 calls since the last meeting. Six calls were transported by Northeast and none by WEMS. Of the 13 calls there was only one where nobody from WEMS could respond.

FIRE CHIEF’S REPORT: Geoff reported that since the last meeting there had been 4 calls. Two of the calls were chimney fires and two were smoke in a residence. David asked if there had been more chimney fires this year. Geoff said that there has been more than last year. David let Geoff know that Northeast Security will be installing the two extra fire alarm pulls.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce said that, with the exception of the Taste of Maine excavation, which is probably indicative that they will be coming forth with plans for a new septic system, there is nothing new to report in the last two weeks. It is a pretty quiet time of the year with the frost and cold weather.

OLD BUSINESS:
a. Other: Lynette mentioned an email she received from Larry Paul. He believes that he will be able to install the pit privy in about three to four weeks. He asked for guidance with where it is to be located exactly. David will call Larry and see if he can set up a meeting for Friday morning. Because a small road will be going from the back of the Town Office down to the Park, we want to make sure that the privy isn’t in the way.

NEW BUSINESS:
a. PAYT Discussion: Woolwich resident, Ben Tipton was present to discuss “Pay As You Throw” as an option for the town with regards to solid waste collection. As we have already heard, said Ben, the state is sending us less and less money and causing us to raise more money. Solid waste disposal is one area of our budget that is rather large and we have the ability to encourage more recycling through a system very similar to Pownal, Brunswick, Bath, Yarmouth and many other communities. Not only does it make financial sense for the town to do something like this, it makes environmental sense. PAYT also has people pay for what they use. He compared it to a utility bill, saying that there was no other utility where we ask our neighbors to pay for what we use. We don’t ask our neighbors to pay our electric bills. He went on to explain that if he chooses to turn off all his lights to conserve energy he is going to pay less. If he chooses to lower his thermostat, insulate his windows and keep his house tight, he will pay less in heating costs. Garbage has been the opposite. If he chooses to recycle, buy less and throw out less, he still has to pay the same as everyone else in town right now. So pay as you throw is not only fair but is also environmentally friendly. In Pownal, a town very similar to Woolwich, saw its recycling go from 28% to near 50%. They have been doing this since 2009 and are realizing a reduction in disposal fees. Ben says that he is circulating a petition and gathering signatures to have PAYT put on the town meeting warrant. He currently has 74 signatures of Woolwich registered voters in just one month of collection. He finds people to be overwhelmingly supportive of PAYT. He has answered a lot of questions about the possibility of this increasing roadside garbage. Pownal has not seen that happen in their town. This is backed up by a national study. Many area towns already have a PAYT system, so Woolwich is not leading the charge on this. In fact, said ben, we are in the back of the pack. The town pays a trucking fee to haul the trash from our town. However, the town also pays a tipping fee based on the tonnage of the trash hauled. There is no tipping fee for recyclables. Allison asked Ben what exactly the petition asks to for. The petition is asking the town to direct a committee or the Selectboard to formulate a PAYT program. If this passes at Town Meeting then a plan would be created and brought back to the next Town Meeting, or a Special Town Meeting. Jason thinks that it would be important to integrate the Solid Waste Committee. Fred Kahrl, Chairman of the Solid Waste and Recycling Committee, said that the committee is taking a neutral position on this because a plan has to be developed. So if this proposal is voted on favorably at Town Meeting the committee would stand ready to work out the details and present it to the board for inclusion in a future warrant. He says that as individual taxpayers committee members are tentatively in favor of PAYT but that doesn’t mean they are automatically going to come in with an endorsement. Ben said that costs are going up and revenues are going down. This is the only thing we have control over. Allison said that one of the things that she like about what Fred said and what Ben is doing is that it is a citizen’s initiative. The committee would want to spend a year working on a plan if they didn’t have a good feeling that there was support from the Town behind it. Ben said that we are surrounded by towns that are doing this. Bronda Niese, Woolwich resident, voiced her support of the PAYT Program. Jonathan Appleyard, SW&R Committee member, said that two of the things they have been working on while looking ahead to the next year are how we use recycling and composting. Part of the initiative that the committee is taking is to involve the 7th and 8th graders at the school. They will be working with the faculty to get programs going to help the kids understand the process. Don Adams, Woolwich resident, commented that he has had homes in West Gardiner, Litchfield and Dresden. When West Gardiner started charging to dispose of tires, that place became a mess. Just recently Dresden increased the price per bag to $2.00, and for six months or more, he said you could drive up through the Old Dresden Road and find trash on the side of the road. The Town had to hire two people for one day a week to clean up the rubbish. He said that there was one place on the Old Dresden Road where people would drop off mattresses, TV’s and tires. That was many years ago but there are people having the same mentality today. Ben said that items such as mattresses, tires and TV’s can’t go with the household trash now, so they really aren’t affected by this. Allison asked if Ben should keep collecting signatures or if the board should ask the Solid Waste Committee to craft a plan. Clearly there is interest. David said that he thinks it would stand a much better chance of passing at Town Meeting if it is a grassroots thing. He thinks it would be better if Ben collects the 160 required signatures to show that there is town interest in Pay As You Throw. Ben asked that if anyone present was interested in collecting signatures to give him their email.
b. Other: The Selectpeople discussed setting a date for the May town meeting. It was moved, seconded and voted unanimously to set Wednesday May 7, 2014 as the date for the annual town meeting. It will commence at 6:00 PM in the Woolwich School gymnasium. Kelly Corbett announced that the Girl Scouts will offer babysitting services during the town meeting. In other business, Lynette reminded the Selectpeople about the County caucus being held Tuesday evening the 4
th. Jason said that he and Allison were going to try to attend. The meeting scheduled for Wednesday evening the 5th will likely be postponed to Friday due to the impending snow storm. Right now they will tentatively schedule it for 4:00 PM on Friday.


Adjourned 7:10 PM

Respectfully Submitted
Lynette R. Eastman
Town Administrator



Approved:_____________________
cc: Selectboard/Staff
















Testimony in support of LR 2721, January 22, 2014
Joint House Appropriations Committee

I am Allison Hepler, selectperson from the Town of Woolwich, in my first term.

When the state implemented tax cuts and then sought to eliminate revenue sharing funds to pay for those tax cuts, I want to be clear that, on behalf of the Woolwich selectboard, we do not see this as a tax cut, but a tax shift to local taxpayers. And the only thing we can use to offset this shortfall is with our property tax. People who live in our town, many on fixed incomes, are property rich and cash poor. The property tax, as you are well aware, is a highly regressive tax. Unlike many other mid coast towns, we have a high number of year-round residents for whom the Woolwich house is their primary residence. These are not second homes for the most part. The point is, people have to pay property taxes. With other taxes, there is often a choice – like sales tax.

Towns like ours have based their budgets for many years on expectation of this $ -- playing politics with this issue makes it very difficult to budget. We use revenue sharing to help offset costs of services that the town provides the state. Here’s an example: Woolwich, like many towns, plows many of the state roads in the town. Revenue sharing funds don’t begin to pay for those services. In the same way, the state sometimes “gives” us bridges – we have no choice in the matter – and yet towns now have to maintain them.

The other choice is to cut services. We have very few services to cut. We – 3000 citizens – are a classic small town and we run cheaply. This is a bare bones budget, and has been for years – we have the same # of employees – three – that we’ve had for years. We contract out our road work, plowing, trash, Emergency services. We have mutual aid with our Fire and EMS in the neighboring towns. We contribute to a regional library. We choose to make small contributions to area social service agencies who serve our residents. The Town’s share of the total tax bill is 25%. Our tax increase this year was 1 mil. A large percentage of this was the result of a new cost sharing plan for the RSU but the loss of revenue sharing funds constituted some of that.

Finally, to call revenue sharing “municipal welfare” is disingenuous. First, it is state law. Second, it is money generated by local taxpayers and municipalities. Instead, we see it as a key and fair part of a state-municipal relationship. Please protect revenue sharing.

Thanks for listening.

Allison L. Hepler, Selectperson
Town of Woolwich
13 Nequasset Rd.
Woolwich ME 04579
aheplerwoolwich@gmail.com

SELECTBOARD MEETING MINUTES
Tuesday January 21, 2014

21
ATTENDANCE: David King, Dale Chadbourne, Lloyd Coombs, Allison Hepler & Jason Shaw

4:00 PM Budget Meeting

The Selectpeople and the Administrator/Treasurer took a first look at the proposed FY2015 budget. The Selectpeople recommended amounts for several of the accounts but others need a little more research by the Administrator. Another budget meeting was not scheduled at this time.

6:00 PM Regular Meeting


PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Town Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

PREVIOUS MEETING’S MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the January 7, 2014 Selectboard meeting as written.

SELECTMEN’S COMMENTS: Lloyd wanted to clarify that the budget meeting previously scheduled for Wednesday the 22nd was cancelled whereas they had met and discussed the budget today. Jason wanted to note that the Selectpeople stayed after their last meeting to attend the Shellfish committee’s presentation on the green crab and its impacts. Obviously it is concerning and we will see where it goes. Allison reminded her fellow Selectpeople that she would be attending the public hearing in Augusta regarding Maine Revenue Sharing. She will let us know what happens, if anything.

PUBLIC COMMENTS: None

ROAD COMMISSIONER’S REPORT: Jack commented that with the freezing, thawing and re-freezing the weather has given them a bit of a challenge, especially with the gravel roads. A representative from Cianbro/Irving had contacted Jack twice in the past week. They are doing the transmision line upgrade in the Chopps Point area. She asked permission to cut limbs as they need to in order to get big trucks in there. He told them they could cut all they wanted as long as they didn’t infringe upon private property. Secondly he made a very strong point to her that he is concerned with the condition of the road. He was assured that the road would be repaired if damaged. If the road stays frozen there may not even be an issue. Chop Point School has been notified of the planned activity. Speaking of CMP work, David mentioned that Walter Cummings had spoken with him regarding the new sub-station being constructed on the Nequasset Road. Mr. Cummings expressed concerned with the size of it and the noise that it will make. David told him that they would keep him in the loop on it regarding any permitting, etc. Lloyd said that Mr. Cummings also had spoken with him. David understands that the new sub-station will be twice the size of the one that is across the road from it. Mr. Cummings told Lloyd that one had been built up in Waterville/Fairfield area and neighbors were complaining because it was noisy. It was pointed out that Woolwich doesn’t have a noise ordinance in town. Bill Longley stated that he doesn’t believe that they will be needing or requesting a building permit for the actual sub-station part of it which is mostly transformers and switching stations. This is what he experienced in Cumberland, where he works. They just cleared 25 acres of land of which 16 will be covered by a new sub-station. The only building permit he issued was for a small building about the size of a large garage.

EMS CHIEF’S REPORT:
Bill reported that WEMS has responded to 12 calls. Six of them were transported by Northeast and none by WEMS. There were four calls where nobody from WEMS was able to respond. Of those four calls two were transported by Northeast and two did not require any transport. They are now at 22 calls for the year. This averages out to about one call a day, and that if this continues it is going to be a very busy year. Bill mentioned that back in December that he was working on switching up our Mutual Aid agreement. Currently Northeast will provide the primary service, then Woolwich EMS, followed by Wiscasset, Phippsburg and Georgetown in that order. He explained that there had been an incident where Brunswick and Waldoboro had been called, and that Bill questioned why calls hadn’t been put out to towns that were closer and already with mutual aid agreements. He had a meeting with Northeast and what came out of that is the suggestion that Woolwich should have the option of calling Bath if they are available and would come, and that Bath would replace Phippsburg and Georgetown. However, Bill received an email from Lori Rice at Northeast, saying that Bath had said “No way” to this arrangement and that the City Manager would never agree. David noted that it was very funny that we received a letter of commendation from Bath in the beginning of January for responding and helping them out with an incident but in the same time frame received a message from them that they don’t want to help us out. David believes the problems is with the Fire Chief in Bath, and that as long as he is Chief, we will not see mutual aid from Bath. David said that the Bath Chief hasn’t forgiven us for switching from Bath Ambulance to Northeast. David added that at one point, he’d spoken with the City Manager, who was willing to participate, but the Chief was not. Jason clarified that even if they won’t enter into an agreement with us, they will respond if called, won’t they? As far as Bill knows they will come but we will be charged for it. In other business, Bill received an email from Dana that he needs to report before the end of January on our FEMA grant. Bill asked if the FEMA grant was still open or had it been closed out. It was recommended that he speak to Dana about that. It is believed that this is the grant money that was received for the defibrillator, and that the money came through the town but Lynette did not handle the paperwork for it. She believes that Dana and/or Greg handled that. David believes that it is a closed account as the unit was purchased and paid for but still recommended speaking with Dana about it.
Bill has provided Lynette with the quarterly report of EMS accounts receivable.


FIRE CHIEF’S REPORT: Geoff reported that there had been 11 calls since the last meeting. They were a mutual aid to Wiscasset, two public service calls, mutual aid to Brunswick, two carbon monoxide detector activations, smoke detector activation, fire alarm activation, car accident, residential smoke check and a chimney fire. Geoff thanked Jack A. Shaw and Sons for coming out when they needed them to sand due to the chimney fire. He appreciated their quick response.
North Station Power Issues – David said that he had talked with some of the fire fighters about this issue. When there is no power they cannot open the bay doors and wonders if they need some sort of a generator up there. It could be a portable generator that they could hook up as needed. We could at least have the building wired for a portable generator. The Fire Department already has a small portable generator. It would be preferable to have another generator, possibly a propane standby one instead of taking the one off the fire truck. The consensus of the board is to look into procuring a propane generator for the North Station.
Fire Station Shower – The shower had been full of stored items but it has now been cleaned out. David commented that it would be nice to offer residents the use of the shower when there is a power outage lasting several days. Sale of old truck/discussion of new truck – The new truck is in service and the old truck is being cleaned out. Lynette gave Geoff the registration for the new truck. Geoff, in the interest of getting the most money that we can for the old truck, would like to see it listed on E-bay for 30 days. David also would like to run an ad in the paper. We could do both for 30 days. People will want to see the truck. Geoff said that once everything is off the truck it will be parked outside. David said to take only those items off the truck that the Fire Dept. really has a use for. Bids will be due by February 28
th. Dale asked if the cascade system from the old truck was going to be installed on the new truck. Geoff said that it will not/cannot be installed on the new truck. David had a question about a bill from Greenwood Emergency Vehicles regarding the repair of a foam tank on Engine 3. He didn’t think that truck had foam capabilities. Geoff assured the Selectpeople that all of their trucks except Engine 1 have foam capabilities. Geoff said that the new truck is ready to go; they just need to be trained on the pump. They will receive that training in the spring. Geoff said that the Auxiliary would like to bid on cleaning the building, and need to know what is needed to submit a bid. He said that they understand that they would have to get set up as a business and have insurance. David wondered if they would be making any money by the time they paid for insurance. Geoff said that that will be for the Auxiliary to figure out. Jason said that we have a good reason to revisit it because we have the new addition to add to the contract. Geoff and David both expressed that they weren’t happy with the current cleaning company. Regarding cleaning by the construction workers, Geoff said that the contractor should be cleaning up every day, that it was embarrassing to have the place look so messy. The Fire Department’s complaints were: (1) that all the holes that were drilled through the concrete have to be plugged with concrete because there needs to be a fire stop for 45 minutes to an hour; (2) that heating pipes were exposed up and around the upstairs door (Lynette explained that because the wall is concrete, those pipes would be boxed in.); and that the sprinkler piping was exposed throughout the new space (Those pipes are being painted.); and (4) the FD’s shop vacuum was used by the contractor and returned and not cleaned out afterward. Bill said that it took about a half an hour to clean out the vacuum before they could use it because there was a lot of sheetrock dust in it. (Lynette said that she let the contractors borrow it the day we were having wind driven rain and water was pouring into the basement.) David said that the topic of general appearance had been discussed already by the Selectpeople and they intend to speak with the contractor. He intends to speak with the contractor tomorrow as they are not any happier about it. David said that when lots of people are working there at the same time, it gets hectic. David assured everyone that when the contractor leaves the building will be done. Jason added that there is retainage, so before we make the last payment to the contractor we will make sure everything is done to our satisfaction. Bruce asked if there was any reason why the contractors couldn’t access the building from the basement door instead of through the first floor of the existing building. David explained that there is no easy way down over the banking, especially once there was snow and ice. David let Geoff know that the rest of the elevator items would be out of the way very soon. On the topic of cleaning, David asked Geoff to get the North Station cleaned up and for them to get rid of anything that isn’t necessary. Geoff commented that fire alarm pull stations had not been placed by the back stairway and by the back door of the Fire bays, and asked if they were going to be installed. Jason explained that Northeast Security had submitted a plan to the Fire Marshall’s office and that it had been approved. It was noted that Northeast Security’s work at the office was not completed yet. Jason reminded the Selectpeople that Derrick Elmes had spoken to the Selectboard about the plan. At first there had to be fire alarm pull stations but the Fire Marshall’s office said that there was a provision in the law to allow for an exemption. Lynette commented that she has the approved plan at the Town Office. Dominic claimed that the authority having jurisdiction over the plans belonged to the Fire Chief and asked whether the pull stations were going to be put in, and that it wasn’t Northeast Security’s decision but the Fire Chief’s. Geoff feels that they should be at every exit point and they are not currently. Domenic knows that it was a cost savings that had been discussed but he believes that there is a stipulation in there that states the authority having jurisdiction signs off on the approval, and doesn’t believe that that happened. The Selectpeople will discuss that further with Northeast Security. When Allison asked, Geoff said that he was at that meeting with Northeast Security. David reminded everyone that the new security system is operable and that we have to use our new codes. The Fire Department, EMS and EMA mail boxes will be moved to the front lobby area.
Stuat
CODE ENFORCEMENT OFFICER’S REPORT: Bruce reported that he had issued his first building permit of the year for an addition to a residential structure. He has had a discussion with a representative of Atlantic Mechanical who will be at the Planning Board meeting. They have purchased a piece of property south west of the storage facility and will be blasting over 3000 cubic yards of ledge. Jason asked Bruce if Atlantic Mechanical was just doing site work or will there be a building built. It is just site work. Bruce believes that the purpose is to have an area that is visible from Route One where they can display the equipment they have available for work. There is a lot of ledge there and it is probably going to be more like four to five thousand cubic yards to be blasted. That requires Planning Board approval. He responded to a deposition regarding a septic issue on Mad Mountain Road, and noted that it will be interesting to see how that turns out. David asked Bruce if he had any updated information on the Roadhouse septic system. Bruce said he needs to ascertain if the new system is being used, going to be completed and used or what the current status is.

OLD BUSINESS:
a. Other: None

NEW BUSINESS:
a. Review/Adjust Budget Data: 1.) Old Town House Account – David said that this is an account that he is in charge of and he overspent the account. The last work done on the building ran into more work than originally thought. He apologized but said this is typical of a building that old because you don’t know what you are going to find underneath until you get the first boards off. David said that the company that worked on the building did an excellent job and charged their going rate but that it just ran into more money than expected. The account is now overspent by $814.77. He would like the board to approve the transfer of $814.77 from the Municipal Buildings Reserve account to cover the expense. Jason expressed concern that if we only cover that amount it will leave the Old Town House account empty. There is more work to be done on that building. The total spent so far on the building in this budget year is $4518.80. Also, the front sill needs to be replaced and to keep the cost down David said that he may have to find some volunteers to help. Allison asked why, if we have the Municipal Buildings account, we also have the Old Town House and Nequasset Church Accounts. David explained that we used to put $500.00 into the OTH account each year until we had the Municipal Buildings Reserve (MBR). David would let the money build up until he had enough to do some work on the building. Jason commented that the MBR account was a one shot deal. We have done things to the buildings that we might otherwise not have had done. He asked David if this was the only expense to come out of the OTH account. The $4,518.80 would clear us up for now but he needs to do sill work and he isn’t sure if that will cost more than the $3,700 in the OTH account. This spring David plans to take a couple of rows of clapboards off the front to see if he can tell how bad it is. It may require us to put out request for proposals to have the work done by professionals. Domenic Maccio asked if the town had ever looked to see if there are any federal funds where the building is on the historic register. David said that he can get all the money he wants to plan it, think about it, design it but he cannot get a single cent to drive a nail. Domenic then mentioned the Cole Foundation of the Tabitha King Foundation as possibilities. Jason made the motion to cover the expense of $4518.80 from the Municipal Buildings Reserve account. The motion was seconded and the Selectpeople voted unanimously to approve the expenditure. Geoff asked how much money was left in the MBR account because he feels that there are some electrical work needed at the Fire Station. They had a test going on and they kept tripping breakers. David said that according to the electrical contractor working on the addition, a lot of the building’s electrical system might need upgrading..
2). Litigation Account/Special Town Meeting Discussion – Lloyd Coombs made the following motion: To see if the Selectboard will schedule a special town meeting to consider the following article. To see if the town will vote to appropriate $15,000.00 from undesignated fund balance and transfer it to the litigation account. That motion was seconded and the Selectboard discussed the motion. David explained to the audience that we have been involved in the lawsuit that West Bath brought against the RSU and that, unfortunately, we are not in the driver’s seat. Any time one of the other lawyers makes a move or asks a question, our lawyer has to respond to that. Every time she responds, we get a bill. The Selectpeople voted unanimously to call a special town meeting. The meeting will be held at 6:30 PM on the Third of February at Woolwich Central School. This meeting will be held in the band room where the Selectboard meetings are conducted.
b. Sign Landfill Monitoring Contract: It was moved, seconded and voted unanimously to sign the Landfill Monitoring Contract. The contract price has been reduced considerably as they are not required to do as much testing this year.


Adjourned 7:00 PM

Respectfully Submitted
Lynette R. Eastman
Town Administrator

Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday January 6, 2014


ATTENDANCE: David King, Dale Chadbourne, Lloyd Coombs, Allison Hepler & Jason Shaw

6:00 PM Regular Meeting


PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Town Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

SELECTBOARD ORGANIZATIONAL MEETING: a.)Administrator, Lynette Eastman, called for nominations for Chairman of the Board of Selectpeople. It was moved and seconded to nominate David King. Seeing no other nominations the board voted 4-0-1 in favor of David King. b.) David then called for nominations for Vice Chairman. It was moved and seconded to nominate Dale Chadbourne. Seeing no other nominations the board voted 4-0-1 in favor of Dale Chadbourne. c.) The Selectpeople reviewed the By-laws of the Selectboard. It was moved, seconded and voted unanimously to re-adopt the bylaws without any changes.

PREVIOUS MEETING’S MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the December 16, 2013 Selectboard meeting as written.

NEW BUSINESS:
a. Update/Readopt Notary Public Policy: It was moved, seconded and voted unanimously to readopt the Notary Policy as updated.
b.
Update/Readopt Right to Know Policy: It was moved, seconded and voted unanimously to readopt the Right to Know policy as updated.
c.
Update/Readopt Treasurer’s Disbursement Policy: It was moved, seconded and voted unanimously to readopt the Treasurer’s Disbursement Policy.
d.
Update/Readopt Delinquent Payment Policy: It was moved, seconded and voted unanimously to readopt the Delinquent Payment Policy as updated.
e.
Review/Adjust Budget Data: The litigation expense account is overdrawn by $5,836.30. It was moved, seconded and voted unanimously to transfer $5,836.30 from Selectboard Contingency line to the Litigation line.
f.
Other: Personnel Evaluations - The Selectpeople determined that personnel evaluations will commence at 4:00 PM on Monday February 3rd. Budget Meetings – The first Selectboard budget meeting will be held on Wednesday January 22nd, commencing at 5:00 PM.

SELECTMEN’S COMMENTS: Lloyd thanked David for rescheduling the Selectboard meeting at a time when he could attend as he had a previously scheduled meeting in Bath a later time. Jason also thanked David for rescheduling the meeting. Allison commented that she was happy with the re-election of David and Dale. She is happy with them. Dale commented that he had gone over the books/accounts with Lynette. We have some very small (dollar wise) CD’s that are not accruing much interest. He’s not sure why we are keeping them in CD’s and not in a savings account where the money would be more readily available. David explained that the interest rate will increase again at some point and we will begin to accrue more interest. David commented that the Town received a letter from Bath Police Chief, Michael Field. It was a very nice letter, commending the Woolwich Fire Department for their response and involvement in a recent incident in Bath.

PUBLIC COMMENTS: None

ROAD COMMISSIONER’S REPORT: David King commented that all the contractors have done a heck of a job on the roads with all the recent storms. Lloyd said he spoke with a lady who wanted Lloyd to relay a message to Jack, that she is very pleased with the Middle Road. Jack agreed that everyone has been doing a very good job. The storms have been very difficult and it has been a very expensive year for everyone. Dale asked Jack if he wanted to talk about the new plowing contract coming up. There is one more year (14/15)on the current contracts. David said that there wasn’t any reason why they couldn’t start the conversations early and Jack agreed.

EMS CHIEF’S REPORT: Bill reported that there had been 19 calls since the last meeting. Of those calls WEMS was unable to respond to two of them. Northeast transported nine of the calls and none were transported by WEMS. Bill said that there were a total of 204 calls in 2013 and 10 calls so far in 2014. Hopefully this pace will not continue.

FIRE CHIEF’S REPORT: Chief McCarren was unable to attend
Stuat
CODE ENFORCEMENT OFFICER’S REPORT: Bruce was unable to attend but relayed to the Administrator that he had nothing to report.

OLD BUSINESS:
a. Reexamine Taxes Receivable: David decided to address the severely delinquent accounts by account number as opposed to name. These accounts are already in foreclosure status with the town or are in danger of going to foreclosure. If a property goes into foreclosure it means that the Town owns the property and can sell it.
Account #9 is treading water but not very well. She is trying to make payments. It’s uncertain whether she is living there or not. Jean will find out for sure.
Account #173 had no contact with the Town since 2010. Mail has been returned. However, Jean has just found some addresses for the heirs along with a phone number. She called the number and left a message and she has written letters to send out to the addresses she found. To the best of anyone’s knowledge, nobody is living there.
Account #233 has not made a good attempt to get the taxes paid. She has set up payment arrangements and then not continued with them. There are two dwellings on the property and it is possible that a child is living in one of them. Is the kid paying rent?
Account #355 When Jean first contacted this individual he was very confused and thought someone else was paying the taxes. He came in Monday and paid up the oldest tax bill and has asked about the amount of the next one.
Account #498 this person is living with a daughter with whom Jean spoke. She says that her mother should be able to start paying $275.00 a month to get the taxes caught up. David commented that any time Jean feels things are falling apart to tell the people they need to make an appointment to speak with the Selectpeople.
Account #621 this is a case of avoidance. This person is renting out this home while living in Bath in a relative apartment. We need to do what we need to do to foreclose and sell this one.
Account #709 This property was in mortgage foreclosure which ended with him making larger payments. Possible bankruptcy. He has gone back to work fulltime.
Account #769 This couple came in and talked with the Selectpeople who encouraged them to combine the two lots. They choose not to for personal reasons. The tax payment agreement was not kept. This is raw land and we need to move more aggressively on this account. No more payment arrangements. This needs to be paid in full or it will foreclose and be sold.
Account #779 This person has only made two payments since January of 2013, the last of which was just before Christmas. Keep encouraging him to pay.
Account #757 This person called and spoke with Lynette on Monday. She will pay $400.00 a month until the taxes are paid up. It’s uncertain that she will follow through on this.
Account #1116 They are not new to this situation. It has been a while since they have made a payment.
Account #1393 This person is treading water but he is making regular payments.
Account #1935 This property has already foreclosed. It is land only and will be put up for sale.
Account #1927 This couple had made payment arrangement but didn’t carry through. They came in Monday and paid off the oldest year of taxes and paid some towards the next year’s tax balance. David reiterated that if Jean feels that they are giving her a song and dance, tell them they need to come in and speak with the Selectpeople.




Adjourned 5:44 PM

Respectfully Submitted
Lynette R. Eastman
Town Administrator



Approved:_____________________
cc: Selectboard/Staff