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SELECTBOARD MEETING MINUTES
Monday January 23, 2017


ATTENDANCE: David King, Dale Chadbourne, Allison Hepler, Allen Greene & Jason Shaw

5:00 PM
Budget Meeting

The Selectpeople met with the Fire Chief and others to determine the Fire Department and EMS budgets for FY18. The EMS budget is not determined at this time and will be presented at a later date.

6:00 PM
Regular Selectboard Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the January 10, 2017 meeting as written.

SELECTMEN’S COMMENTS: Allen commented that he and Jason attended the Fire Department meeting on Saturday morning where they did a presentation. He thanked the Fire Department for inviting them. Jason commented the same as well as thanking David for meeting with Beth Harrington at the Old Town House. All the trophies and plaques that were there are now moved to the school. Allison said that she has spoken with Beth and the trophies are all strategically placed. Allison also has gathered sick leave policies from neighboring towns, gave Jason copies and they should be ready to talk about it soon. Woolwich Recreation had a chili supper on Saturday night at the school. It was good. David mentioned that while moving the trophies, he and Beth discussed the students holding an election for “Selectpeople” and having a meeting at the old town house in May. David would like to see the building used more than it is. Allison had another announcement; this Saturday, as part of the Winter History Series at the Patten Free Library, she will be giving a talk on the Woolwich cemeteries.

PUBLIC COMMENTS: Dennis Youland mentioned that all are invited to a Solar Energy Open House in Topsham. David commented that he has spoken with or left messages for towns who have installed solar power panels. The two he did speak with are ecstatic with their arrays. Debbie Locke asked on what sort of building they mounted their arrays. One was on a public works building and the other David believes was a library which is a very old building.
ROAD COMMISSIONER’S REPORT: Lynette had no complaints to report. Jack says that the storms are making it difficult to maintain the non-paved roads.

EMS CHIEF’S REPORT: On Julia’s behalf, Fire Chief Mike Demers reported that there have been 13 calls since the last meeting. WEMS responded to all 13. Northeast responded to 10 and failed (not available) on 3. Northeast transported 11 with one unit having 4 patients. WEMS, Bath, Wiscasset and Life Flight transported one patient each. WEMS responded to a call in Bath. 9 patients were transported to Midcoast, 7 to Maine Med, 1 to CMMC, 3 were not transported and WEMS was cancelled on one call. EMS bills were submitted.

FIRE CHIEF’S REPORT: Chief Mike Demers apologized for not attending the last couple meetings as he had a work schedule conflict. He reported that since the last meeting they responded to 2 trees on wires, 1 EMS assist, 1 CO detector alarm, 2 motor vehicle accidents, 1 lost child and 1 fire alarm call that got cancelled. They just did their annual mandatory training. He’s happy to say that he had everyone here except one person but have made arrangements to get the training done elsewhere. Cold water rescue and hazmat training is on the schedule for February. They have recently taken on 4 new members with the FD and 2 new members with EMS. The North Station insulating project was completed successfully and the building is staying warm. They still need to clean up the old insulation and then a fan or turbo circulator can be installed before next winter. All the lights in the main FD bays have been replaced. They have 2 members who started this month that are attending the FF 1 and 2 training in Topsham. He has 2 new members signed up for Basic FF training. Mike alerted the Selectpeople that although paging has been on separate channels it will soon be on the same channel as everyone else in the county. Mike publicly thanked the Shaw’s for providing much needed barricades to shut down the roads during some recent emergencies. He has spoken with the EMA Director and they are looking for grants or available roadway monies to purchase some of their own.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce had nothing new to report. He has issued a couple of internal plumbing permits. He reported that the blasting in the industrial park has been completed.
The
OLD BUSINESS: None

NEW BUSINESS:
a.
Marijuana Policy: David recommended doing nothing at this time in order to see what the legislature is going to do with it. Allison agreed. It’s a moving target. She hasn’t had one person ask her what the town plans to do about it. Others agreed. Bruce commented that MMA is having a law firm put on a comprehensive class. He is planning on attending. Allison is willing to attend.
b. MMA Seminar: Allison is able to attend.
c. Other: It was moved, seconded and voted unanimously to sign the updated Freedom of Access policy. A request no longer needs to be in writing and those words were removed from the policy. Lynette brought a letter from Larry Paul to the Selectboard’s attention. They recommended that he present his preliminary drawings to the Planning Board not the Selectboard. The County Budget Advisory Committee District Caucuses will be held on February 1, 2017. Woolwich Selectpeople will not be able to attend as we are having a meeting here that evening. None are interested in serving on the BAC at this time. David commented that he knew the couple who passed away in the accident on Route 1 recently. It’s a shame. Allen reported that at the last Planning Board meeting, Greg Buczkowski was elected Chairman and Gaius Hennin as Vice Chairman. Allison thanked Allen for his many years of service as Planning Board Chairman.


Adjourned 6:32 PM

Respectfully Submitted
Lynette R. Eastman
Town Administrator



Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Tuesday January 10, 2017


ATTENDANCE: David King, Dale Chadbourne, Allison Hepler, Allen Greene & Jason Shaw

4:00 PM
Executive Session

Pursuant to 1 MRSA §405(6)(A), a motion was made, seconded and voted unanimously to enter into executive session to discuss a personnel issue. At 4:23 PM it was moved, seconded and voted unanimously to come out of executive session. No business was conducted while in executive session.

4:45PM
Budget Discussion

The Selectpeople and the Administrator examined several line items in the FY18 proposed budget to be taken to town meeting in April 2017.


6:00 PM
Regular Selectboard Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

SELECTBOARD ORGANIZATIONAL MEETING: David King was nominated and elected as Chairman of the Selectboard 4-0-1. Dale Chadbourne was nominated and elected Vice-Chairman of the Selectboard 4-0-1.

APPROVAL OF MINUTES: It was moved, seconded and voted 4-0-1 to approve the minutes of the December 19, 2016 & January 5, 2017 meetings as written. Allison abstained as she wasn’t here for the December meeting.

SELECTMEN’S COMMENTS: Jason wished everyone a Happy New Year and welcomed Allen Greene as the newest member of the Selectboard. Allison commented that she had attended a grant writing workshop, announced a Community Supper to be held 1/27/17 at the school, she will be doing a talk at the library on 1/28/17 regarding cemeteries and she called Rep. Jeff Pierce and thanked him for submitting paperwork to eliminate LD1. Dale said that Tyler Warnke is no longer able to take care of the town clock. Gaius Hennin will still be available to work on it when it is started up again in the spring.

PUBLIC COMMENTS: An unidentified gentleman in the audience asked what he needed to do to start a business in town. He was told to speak with Bruce and possibly the Planning Board.
ROAD COMMISSIONER’S REPORT: Lynette had no complaints to report. Jack said that everything is going quite well. David commended all the plow truck drivers on the fine job they have been doing. Dale thanked Jack for putting up a pile of sand for Woolwich residents.

EMS CHIEF’S REPORT: Julia reported that there had been 17 calls since the last report. WEMS responded to 16 – failed on 1, Northeast responded to 10 – failed on 7. Five calls were no transports and 8 were transported to Midcoast. Both WEMS and NE were cancelled on one call. Because there has been an increased response from WEMS personnel, David asked Julia if she had looked at her budget yet, especially in regard to payroll. She has and is crunching numbers.

FIRE CHIEF’S REPORT: Deputy Glen Kirkpatrick reported that there had been 2- vehicle accidents, 2 – reports of lines down and 2 – lift assists. The North Station needs to be taken care of. It was moved, seconded and voted unanimously to authorize the expenditure of $6,000.00 to have “Seal It” insulate the North Station. Expenditure to be paid from Municipal Building Reserve. No new lights are to be installed in the main fire bay. David told Glen to buy new bulbs. Lynette gave Glen the necessary information about the low wattage bulbs. Engine 3 is back in service and the exhaust system is going to be fixed. The Selectpeople would like to have a workshop with the Fire Dept. to discuss their desire to purchase a new Fire Truck. The meeting will be held Thursday the 19th at 5:00 PM.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce reported that not much is going on. He summed up 2016 by saying that 13 building permits had been issued for new homes totaling a little more than $3,000,000, permits for 10 garages, 2 barns, 2 decks and 9 additions. It was a relatively active year. Regarding a SSWW system on the Middle Road, it will be installed as soon as possible.

OLD BUSINESS:
a.
Trash Bags: By recommendation of David King and consensus of the Selectpeople, the left over orange trash bags will be sold for ten cents apiece or $17.50 a case. (Actual case price turns out to be $20.00 because there are 40 rolls to a case and not 35) Lynette will have an ad put in the local papers.
b. Sick Leave Accrual: After reducing sick leave accrual in a recent meeting, and in anticipation of hiring new staff, the Selectpeople are revisiting the issue. Jason and Allison will do research of area towns to see what their sick leave policies are. Bruce explained that the sick leave accrued is sometimes used as a deductible period until a person is eligible for long term disability.

NEW BUSINESS:
a.
2017 Landfill Monitoring Agreement: It was moved, seconded and voted unanimously to sign the new agreement in the amount of $5,700.00.
b. New Abagadasset Point Deed Approval: It was moved, seconded and voted unanimously to accept the new deed wording relieving the town of special Parks and Lands restrictions.
c. Appointment to Special Events Committee: It was moved, seconded and voted unanimously to appoint Janet Stephen to the committee.
d. Update & Adopt Treasurer’s Disbursement Policy: It was moved, seconded and voted unanimously to update the policy and accept it as updated.
e. Update & Adopt Cash Receipts Policy: It was moved, seconded and voted unanimously to up the balance to $10,000.00.
f. Selectboard Bylaws: The Bylaws were adopted without change.
g. Tax Abatements/Burdensome & Uncollectable Taxes: It was moved, seconded and voted unanimously to abate the taxes on account 1862 as burdensome and uncollectable. This account is a dilapidated older mobile home.
h. Other: February and May vacation request was granted to Lynette. David reminded the Selectpeople of the meeting with MDOT at 4:00 PM the next day (1/11/17) in the conference room. It was moved, seconded and voted unanimously to adjust Suzette Cloutier’s pay to what was agreed on when hired. Dennis Youland encouraged the Selectboard to continue with a proposal to install solar panels on the Nequasset Meetinghouse. Debbie Locke asked for a copy of the information from Revision Energy. Dennis invited the board and anyone else to come to his house and look at his solar panels. David and Allison will research what other towns have done. Lynette brought Suzette’s taxes receivable report to the Board’s attention.


Adjourned 7:15 PM

Respectfully Submitted
Lynette R. Eastman
Town Administrator



Approved:_____________________
cc: Selectboard/Staff


WOOLWICH
SELECTBOARD
SPECIAL MEETING

Town Office
Monday January 30, 2017
4:30 PM
At Town Office

Present: David King, Jason Shaw, Dale Chadbourne & Allen Greene & Allison Hepler

I a.
Discuss Budget Items: The Selectpeople met with Road Commissioner, Jack Shaw, the Nequasset Park Committee, Fish Commissioner Chairman, Bill Potter, and Patten Free Library Representative, Mary Ellen Kazimer. They discussed each department’s budget request. Patten Free Library will finalize their budget on February 14th and we will have their request by our next budget meeting. More research will be done regarding Nequasset Park ADA updates and will be discussed at the next budget meeting. The Selectpeople also discussed some other town budget items, and town report items. The next budget meeting will be Tuesday February 21, 2017 at 4:30 PM.

Adjourned: 6:40 PM



Respectfully submitted,

Lynette R. Eastman
Town Administrator




Approved: _________________________
cc/Selectboard and Staff


WOOLWICH
SELECTBOARD
SPECIAL MEETING

Town Office
Thursday January 5, 2017
9:15 AM
At Town Office

Present: David King, Jason Shaw, Dale Chadbourne & Allen Greene
Excused: Allison Hepler

I a.
Executive Session: At 9:15 AM, pursuant to 1MRSA § 405(6)(A) a motion was made, seconded and passed unanimously to enter into executive session to discuss a personnel matter. At 10:30 AM a motion was made, seconded and voted unanimously to come out of Executive Session. No business was conducted while in Executive Session.

Adjourned: 10:30 AM



Respectfully submitted,

Lynette R. Eastman
Town Administrator




Approved: _________________________
cc/Selectboard and Staff

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